National Individual Contractor - Programme Assistant for Health Section, full-time, 11.5 months, office-based, Sarajevo duty station, B&H (for B&H nationals only)

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Purpose of Activity/Assignment:

Under the close supervision and guidance of the Health/ECD Specialist, the Programme Assistant supports the UNICEF Health Section and is involved in the programme implementation by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the USAID-supported programmes, ensuring timely and effective delivery consistent with UNICEF rules and regulations.

Scope of Work:

UNICEF is implementing, with USAID funds programme “Support to COVID-19 Vaccine Rollout” in Bosnia and Herzegovina. UNICEF’s COVID-19 response plan focuses on the immediate measures that must be undertaken as priority to ensure preparedness and/or response actions to address the COVID-2019 outbreak in Bosnia and Herzegovina. UNICEF’s response strategy builds on and expands the significant investments which have been made over the past years in supporting national health systems, previous outbreaks or health response. UNICEF is focusing its response on limiting human to human transmission and protecting individuals from exposure through risk communication and community engagement as well as through preventing and addressing the secondary impact of the outbreak, including the re-establishment of essential health services such as immunization. Key goal of programme is to support readiness, delivery and post-delivery monitoring of COVID-19 vaccines in Bosnia and Herzegovina.

A contractor is required to support the compilation and coordination of key work products, ensuring programme deadlines are met and that established rules and procedures are followed. The support provided by the Programme Assistant therefore creates the strongest possible administrative platform from which the programme can then be delivered. The key results have an impact on the overall performance of the UNICEF Country Office and success in the implementation of programme activities.

• Facilitating the processing of contracts for consultants and partners that support programme delivery. This includes completing the necessary vendor registration forms, collecting and filing relevant documents, completing all necessary forms and templates, liasing with relevant colleagues to upload TOR in Vision and making all the necessary logistical arrangements.
• Supporting the administrative delivery of USAID programme, including support for documentation on importation of cold chain equipment, liaising with the focal points from the Ministry of Civil Affairs on the importation of the donations.
• Collecting programme-related invoices and submitting these for approval and thereafter for processing.
• Organizing and maintaining electronic records and documents related to programme implementation.
• Maintaining a programme calendar and arranging meetings and events as required. Preparing agendas for meetings and events, taking meeting minutes and keeping the correspondence of the team well organized.
• Liaises with Programme Associates on available budgets, costs and needs of the programme.
• Regularly briefs/de-briefs team members on issues related to related administrative matters such as security clearance, documentation procedures, etc.
• Providing travel assistance to the programme team and any consultants if needed for travel arrangements and entitlements based on the organization’s rules and policies.
• Supporting capacity development activities, meetings and conferences by making all logistical arrangements through engaging with event management companies and/or directly with facilitators, caterers and hosts; arranging times through liaising with participants over availability; Liaising with budget focal point on costs and needs; and ensuring timely submission of background materials for participants as needed.
• Supporting the organization of consultant missions such as assessment on EVM, electronic immunization records, in collaboration with the Health Officers, including the development of agenda, follows ups on administrative procedures with the consultants, booking the drivers and any other related administrative tasks.
• Support preparation of documents and budgets for DCTs, PCAs, and any other modalities of transfers to the partners for programme implementation and advises the Officers on the relevant procedures.
• Supports administrative risk communication programme activities

To qualify as an advocate for every child you will have:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of five years of progressively responsible administrative or clerical work experience is required.
• Work experience in health sector is an asset.
• Knowledge of English and Bosnian/Serbian/Croatian

For every Child, you demonstrate:

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Please submit your application along with lump sum financial offer for this consultancy stated in BAM.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

For further details please contact Human Resources at UNICEF Office in Sarajevo, Ms. Elizabeta Smailbegovic at esmailbegovic@unicef.org

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.