National Individual Consultant- Property Control & Inventory Assistant- Kenya Country Office

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

TERMS OF REFERNCE

Purpose of Activity/Assignment:

UNICEF Kenya Country Office is looking for a meticulous and highly skilled consultant to join our team as a Property Control and Inventory Associate. The main objective of this role is to perform a comprehensive physical verification and reconciliation of office assets for both the KCO and ESARO offices. The purpose of this activity is to ensure that all property, plant, and equipment owned by the offices are physically verified and that the details of the PPE are accurately updated in the ERP system. This includes information regarding the user, location, serial number, asset condition, and heritage items. The process will be thorough and will guarantee accuracy and completeness in the records of all assets owned by both offices

Scope of Work:

• Assist with data reconciliation of the physical verification exercise between various databases, ERP (VISION), and tracking files like Microsoft Excel spreadsheets.
• Liaise with clients and staff members to physically verify property away from offices using online measures such as dated photographs, filling of online forms, and video correspondence.
• Upload physical verification data in ERP (VISION) and other legacy systems and databases to monitor progress.
• Maintain accurate electronic and manual records of physical verification documentation for audit purposes, management, and clients.
• Perform an impairment review exercise for all assets based on the physical verification outcome.
• Monitor movement of property out of the UN premises based on authorized gate passes; Receive and verify gate pass requests through the portal.
• Update equipment movement details in the ERP (VISION) upon receipt of hand-over vouchers for the movement of equipment between staff members and to different locations.
• Perform ad hoc queries on the ERP(VISION) using BI (Business Intelligence) periodically and generate management reports or statistics as needed.
• Assist in preparing periodic performance reports in line with the Global Asset Management Policy requirements, review, and ensure the accuracy of data.

Deliverables

Work Assignments Overview

Deliverables/Outputs

Delivery deadline

Estimated Budget

Conduct a physical inventory of all company-owned assets and reconcile the date for KCO and ESARO to 100% accuracy

All assets have been reconciled and updated with 100% accuracy in the ERP (VISION)

31 Jan 2024

Daily fee

After conducting a physical verification, review all assets for impairments.

Identify any assets that are impaired or obsolete and assist you in creating PSB documentation to dispose of them properly.

Continuously

Daily fee

Collaborate with staff to carry-out property verification at the office premise and arrange verification of assets via email communication for zonal offices

Ensure that all relevant parties work together to complete the verification process.

Continuously

Daily fee

Upon receipt of hand-over vouchers, update equipment movement details in the ERP (VISION) for staff and location changes.

The assets within the ERP system (VISION) are constantly tracked and updated in records.

Continuously

Daily fee

Supervisor(s) may assign additional asset monitoring or administrative duties, including coverage of absent colleagues.

Assist with additional office tasks as requested by administration.

Continuously

Daily fee

To qualify as an advocate for every child you will have…

University degree in social sciences, business management, administration, finance, or any other relevant field of discipline.

Three years of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, supply, or any other relevant function.

Knowledge of UN procedures and processes

Developing country work experience and/or familiarity with emergency is considered an asset.

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.