National Individual Consultancy to assess feasibility and specification elaboration for installation of grid-off solar powered systems (SPS)

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Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

BACKGROUNG In light of office “greening” strategy, decreasing of power consumption from unstable centralized governmental power grid, protecting high-value equipment and ensure office security is up 24/7, UNICEF Tajikistan Country Office in cooperation with other UN agencies located in Lotus Hotel (UNCP2) considering installation of nature safe, grid-off solar powered system to supply independently all above indicated areas.

PURPOSE:

The overall purpose of the assignment is to assist UNICEF Tajikistan to identify energy consultation of security/critical systems and workout specification for installation of off-grid solar powered energy system.

DESCRIPTION OF THE ASSIGNMENT:

1. The scope of the individual consultant’s services includes:
2. a) provide a technical and financial assessment of solar rooftop PV installations;
3. b) prepare technical specifications and criteria for engagement of legal entity to supply and install the solar rooftop PVs:
4. c) provide technical assessment inputs during selection process, supervise the process of installation and acceptance/commissioning of the solar rooftop PV system;
5. d) supervise the O&M responsibilities of the contractor supplying and installing the solar rooftop PV system for UNCP 2 building, located at 5/1 Lokhuti street, Dushanbe, Tajikistan.

Task 1: Assessment to determine the technical and financial feasibility for installation of the off-grid solar powered solutions;

Propose the Optimal Solar panel solution specifying the Total Costs Investment, optimal sizing of the Solar PV Capacity, Energy Production Capacity, Renewable Fraction, Grid usage, Annual Monetary Savings, payback period, CO2 Emissions Saved, net electricity grid exchanges (if applicable), Annual Monetary Savings, and with factors to be considered as below:

• The availability of sunlight throughout the year and the area available on the rooftop to calculate the power that can be generated.
• The orientation of the rooftop towards the sun, considering the exposure towards the south for the panels.
• The angle facing south for placing the roof panels that receive the maximum possible sunlight.
• Assessment if there are nearby high-rise buildings or other sources of shading not to hinder the exposure of the solar panels to sunlight.
• Determination of how much rooftop to use for solar panels, including the availability of sunlight and the space available on the rooftop; the maximum power that can be generated for producing electric power.
• Access to roof for installation and Load bearing capacity of the roof and need arrange suitable structures based on the quality of roof.
• Minimum clearance of the structure from the roof level.
• Local regulations pertaining to solar PV.

Task 2: Prepare technical specifications for procurement and installation of solar rooftop PV system, including bill of quantities with costs estimates

The technical specifications should include description of individual actions and unit’s measures (bill of quantities and costs estimates; (specifications should not indicate the name of the manufacturer).

Thus, the technical specification must include details as follows, but not limited to:

• Solar Photovoltaic Modules
• Adequate protective devices against surges at the PV module.
• Qualification of the module frames.
• Tolerance rate of output power of any supplied module.
• Variation of the peak-power point voltage and the peak-power point current of any supplied module and/or any module string.
• Junction box for module, such as terminal connection, type, arrangement, lid, cable gland entry points, etc.
• I-V (current-voltage characteristic) curves at STC (Standard Test Conditions)

Task 3: Supervise completion and acceptance/commissioning of the PV implementation contract:

3a) Technically supervise installation process and workout recommendations where required;

3b) Observe and technically supervise completion/commissioning of installation works.

3c) Assist in peraration of the Taking-over Certificate after performance tests carried out after completion.

KEY DELIVERABLES/TIMEFRAME/PAYMENT SCHEDULE:

The assignment will be carried out in 60 days spread over a period starting from 1 August 2021 to 30 November 2021:

#

Tasks/Milestone

Deliverables/Outputs

Number of days

Timeline

Payment schedule

1

Off -greed solar powered solution (SPS) assessment report

Report prepared, submitted and approved by UNICEF Operations

30

August – September 2021

30%

2

Technical specification and BoQ for announcement.

Technical specification and BoQ worked out, discussed with respective UNICEF personnel and signed for announcement

25

October 2021

45%

3

Technical evaluation of bids submitted

Finalization of the review/assessment of technical evaluation of the bids submitted

5

November 2021

5%

4

Supervise installation of solar system, prepare completion/comisssioning report.

Process of installation of solar powered system supervised, commissioning report signed and submitted to UNICEF Operations

Deadline for completion of the task is linked with the performance of selected system installation contractor.

Depend on comissioning of the SPS

20%

Note: Due to COIVD-19, the work and deliverables are subject to change. Consultant need to be flexible to adjust to any unforeseen adjustments that might occur during the implementation

Performance indicators for the evaluation of results:

The evaluation of the results will be based on:

1. Technical and professional competence (quality of the reports and specification delivered to UNICEF);
2. Scope of work (Preliminary Assessment, Specifications and Final Commissioning Report prepared );
3. Quality of assigned task (Quality of technical documentations, drafts, and final versions);
4. Quantity of supervision activity (completing the tasks indicated in the table above within the set timeframe)

In addition, such indicators as work relations, responsibility, drive for results, and communication will be taken into account during the evaluation of the Consultant’s work.

Estimated duration of contract and remuneration: 60 days in the period of August-September 2021

Duty station: Dushanbe

On-site working days: 30 days.

Off-site working days: 30 days.

Supervision: Admin/HR Officer**, UNICEF Tajikistan

Reporting to: Admin/HR Officer, UNICEF Tajiksitan

To qualify as an advocate for every child you will have…

QUALIFICATION REQUIREMENTS:

Education:

• Bachelor’s degree in Electrical Engineering or Masters in Renewable Energy or in power systems elaboration with minimum of 5 years’ experience in the field of substation designing, electricity transmission & distribution system design, operation.

Work Experience:

• A minimum of three years of documentary proofed experience in elaboration and development of solar powered systems;
• Experience in supervision of SPS installation processes is an asset.

Competencies:

• Expertise in design of electrical systems, including SPS with distribution network.
• Technical knowledge of the modern schemes of SPS and equipment requirements.
• Expertise in development of specification and BoQ for SPS.
• Strong organizational, planning, and analytical skills.
• Good judgment, initiative, high sense of responsibility, tact and discretion.
• Demonstrated cultural sensitivity and ability to establish harmonious working relations in a multicultural environment.

Language:

• Excellent written and verbal communication in Russian and Tajik
• Working knowledge of English is an asset.

REQUIREMENTS:

Qualified candidates are requested to submit:

1. Cover letter/application/CV with all supporting documents.
2. Proposed methodology/approach to managing the project, showing understanding of tasks.
3. Financial quote for the consultancy in (TJS in case of National consultancy) per deliverable, stating also the timeframe for completion of deliverable and/or daily rate.
4. Examples of previous, relevant work related to the deliverables.
5. Two references

Queries can be sent to tad-procurement@unicef.org with the subject line “National Individual Consultancy to assess feasibility and specification elaboration for installation of grid-off solar powered systems (SPS)”. Applications must be received in the system by 23 July 2021 on our website: http://www.unicef.org/about/employ/index.php.

Travel costs and DSA will be covered in accordance with UN rules and regulations. No other remunerations apply. As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e., achieving the desired outcome at the lowest possible cost.

Please note that consultants and individual contractors are responsible for assuming costs for obtaining visas and travel insurance.

EVALUATION PROCESS AND METHODS:

Individual consultants/contractors will be evaluated based on a cumulative analysis methodology. The award of the Contract shall be made to the individual contractor whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the highest score out of a weighted set of technical and financial criteria.

During the selection, the ratio between the technical evaluation and commercial offer is 70 to 30.

Evaluation Criteria

Weight

Max. Point

TECHNICAL QUALIFICATION (max. 70 points)

70%

70

Overall Response (******15 points)

Understanding of tasks, objectives and completeness and coherence of response

15

Proposed Methodology and Approach (30 points)

Quality of proposed approach/methodology on the steps for site assessment and elaboration of SPS specification

15

Quality of proposed work plan for deliverables

*1**5*

Expertise in design of electrical systems, including SPS with distribution network. Technical knowledge of the modern schemes of SPS and equipment requirements. Expertise in development of specification and BoQ for SPS.

Technical Capacity (2******5 points)

Bachelor’s degree in Electrical Engineering or Masters in Renewable Energy or in power systems elaboration with minimum of 5 years’ experience in the field of substation designing, electricity transmission & distribution system design, operation.

10

Minimum three years of documentary proofed experience in elaboration and development of solar powered systems with experience in supervision of SPS installation processes;

10

Excellent written and verbal communication in Russin and Tajik and working knowledge of English is an asset.

5

FINANCIAL PROPOSAL (max. 30 points) (daily rate, lump sum, per deliverable)

30%

30

TOTAL SCORE (max. 100 points)

Only candidates who obtain a minimum of 49 points in the Technical Criteria evaluation will be considered for the Financial Evaluation.

Financial Proposal: Please provide an all-inclusive price for delivering professional services in accordance with the assignment described under this TOR.

The formula for the rating of the Financial Proposals will be as follows:

FP Rating = (Lowest Priced Offer / Price of the Offer Being Reviewed) x 100

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles.

All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

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Added 2 years ago - Updated 2 years ago - Source: unicef.org