National HR & Travel Assistant
Assist with HR administration and travel arrangements for FAO programs in Iraq.
This opening expired 1 year ago.
Do not try to apply for this job.
Overview
Assist with HR administration and travel arrangements for FAO programs in Iraq.
You have:
- University degree in Business Administration, Human Resources, or any related subject.
- At least one year of relevant experience in administrative and/or human resources work, UN experience is an asset.
- Working knowledge of English and working knowledge of Arabic.
- Iraqi National.
Organizational Setting
The main aim of the FAO country office, which is headed by the FAO Representative, is to assist the government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO Iraq is implementing and planning a number of projects aimed at strengthening the resilience and socio-economic cohesion amongst the vulnerable host communities in rural areas through support to agricultural livelihoods and access to employment in the agri-food sector.
Reporting Lines
Under the general supervision of the FAO Representative and/or Deputy Representative, he incumbent will work under the direct supervision of the HR Specialist and in close collaboration with the Finance Specialist in Iraq.
Technical Focus
HR & travel support
The HR Assistant provides day-to-day administrative support for HR operations, ensuring timely and accurate completion of tasks in accordance with FAO's rules, procedures, and practices. This position supports the HR and Travel Specialist and works under their close supervision to assist in implementing FAO programs in Iraq.
Tasks and responsibilities
HR-related Responsibilities • Support the implementation of the hiring plan for national and international affiliate workforce. • Assist in developing and/or reviewing Terms of Reference for the affiliate workforce, ensuring compliance with current standards and regulations. • Help in managing the publication of vacancy announcements to attract qualified candidates. • Assist in organizing and facilitating the selection process, including scheduling interviews and preparing reports on evaluated candidates. • Support the management of contracts in the Global Resource Management System (GRMS), ensuring all required documentation is collected and verified. • Monitor the validity of contracts and assist in coordinating with supervisors for renewals or terminations as necessary. • Provide administrative support for recording worked hours and processing payments for international consultants. • Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization’s values. • Support the performance evaluation process of national and international consultants, providing logistical and administrative assistance.
Travel-Related Responsibilities • Assist in processing travel expense claims, ensuring compliance with organizational rules and policies. • Help in identifying and claiming refunds of travel costs and following up as necessary. • Provide travel assistance to staff, ensuring arrangements and entitlements are in line with organizational rules. • Support the management of travel arrangements in the organization’s corporate travel system. • Assist in processing Purchase Orders (PO) for international travel tickets. • Support the coordination of logistics for incoming and outgoing missions. • Perform other related administrative duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Business Administration, Human Resources, or any related subject. • At least one year of relevant experience in administrative and/or human resources work, UN experience is an asset. • Working knowledge of English and working knowledge of Arabic. • Iraqi National.
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Experience with HR management software like GRMS or similar. • Understanding of HR procedures, especially in international settings. • Ability to manage multiple tasks and meet deadlines. • Capable of handling HR issues and finding practical solutions. • Accuracy in documentation and maintaining records. • Clear communication in English and Arabic. • Ability to build good working relationships with colleagues.
Selection Criteria
• Ability to work within a team of professional staff from diverse technical and cultural backgrounds. • Ability to plan and meet deadlines. • Teamwork spirit, ability to work under minimum supervision, flexibility.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Potential interview questions
| Can you describe a time when you managed multiple HR tasks simultaneously? | The interviewer wants to assess your ability to handle multiple responsibilities and prioritize effectively. | Discuss specific examples where you successfully managed several tasks and how you approached prioritization. |
| How do you ensure compliance with organizational HR policies? | This question evaluates your understanding and adherence to HR procedures. | Pro members can see the explanation. |
| Describe a situation where you assisted in a recruitment process. What was your role? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle travel arrangements under tight deadlines? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you foster teamwork in a diverse work environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
-
Updated 1 year ago
-
Source:
fao.org
