National Coordination Support Consultant – To be seconded to the Ministry of Internal Affairs and provide support coordination of the preparedness activity and information management for the

Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Fiji Multi Country Office (MCO) covers 14 Pacific countries, with field offices/presence in 6 countries, and five ‘focus countries’ (Fiji, Vanuatu, Solomon Islands, Tonga and Samoa). Each field presence is led by a national Country Programme Coordinator. UN Women, in partnership with Pacific Islands Governments, regional organizations, CSOs, donors and UN agencies, focuses on delivering within four interlinked programme areas:

• Women’s Political Empowerment and Leadership (WPEL)
• Women’s Economic Empowerment (WEE)
• Ending Violence Against Women and Girls (EVAWG)
• Gender and Protection in Humanitarian Action (GPiHA) and Disaster Risk Reduction

Within the Gender and Protection in Humanitarian Action Outcome areas (Outcome 5), UN Women Fiji MCO works on integration of gender and protection in all phases of humanitarian response, including preparedness, disaster risk reduction and management and recovery. There are different needs and opportunities of girls, boys, women and men during humanitarian crises, and pre-existing inequality is exacerbated. Protecting human rights and promoting equality is central to humanitarian action. UN Women supports the Pacific Humanitarian Team and Regional/National Clusters to mainstream gender and protection into humanitarian planning and action through coordination, capacity building, technical support and knowledge sharing activities.

A large eruption of the Hunga Tonga Hunga Ha-apai underwater volcano in Tongan Archipelago began on 15 January. This has caused a tsunami and ash fall. The volcanic eruption has continued throughout the day with satellite imagery indicating a 5km wide plume of ash, steam and gas rising into the air 20km above the volcano. The ash plume was observed moving northeast over the islands of Ha’apai and is currently proceeding in a westerly direction away from Tonga. The eruption was one of the biggest in Tonga in the past 30 years. It is estimated that about 84% of the entire population has been affected by the event, while 1.9% of population, which is approximately 2,390 people were internally displaced immediately after the event. The initial damage assessment result has been shared, and according to the report, Total 2507 people (770 men and 828 women, 390 boys and 351 girls and 168 babies under the age of 5) have been directly affected by the tsunami generated as a result of the HTHH volcanic eruption. Among the affected people, the IDA has identified a total of 61 people, 18 female and 43 male having some form of disability. Due to the first wave of Covid-19 and its lockdown in the country, response effort was delayed, and it is currently on-going.

The Ministry of Internal Affairs (MIA), in its social services mandate coordinates Safety and Protection Cluster under the National Emergency Management Office (NEMO) to ensure marginalized and disadvantaged groups in Tonga are reached and supported in humanitarian response. UN Women has been supporting the Women’s Affairs and Gender Equality Division (WAGED) and the Safety and Protection Cluster within MIA thorough the past disaster responses and preparedness work, including Tropical Cyclone (TC) Gita, TC Harold and Covid-19 response.

The Safety and Protection Cluster Coordination Support Consultant will be seconded to support the Ministry of Internal Affairs (MIA) on coordination of response activities and information management for the Tonga Safety and Protection Cluster.

Duties and Responsibilities

Objectives of the assignment

UN Women Fiji MCO is looking for an individual to support the Ministry of Internal Affairs with information management and coordination of the Tonga Safety and Protection Cluster.

For this purpose, the selected consultant will work under the overall leadership of the Coordinator of the Safety and Protection Cluster and Deputy Director of the Ministry of Internal Affairs and direct supervision of the UN Women Gender and Protection Specialist in collaboration with the wider humanitarian team.

The National Consultant is expected to support the coordination and information management of the Tonga Safety and Protection Cluster to:

• Support the information management role by collecting data on interventions and beneficiaries of cluster member organizations;
• Support the secretariat functions of the Tonga Safety and Protection Cluster, including planning content for and running regular cluster meetings;
• Assist with integration of newly established Gender-Based Violence Sub Cluster
• Liaise with UN Women and members of the Pacific Humanitarian Protection Cluster on coordination, updates and on requests for technical support;
• Arrange capacity building activities for cluster members if funding is available/there is cluster interest.
• Support cluster coordinator to advocate for protection mainstreaming in other clusters.

Scope of Work/Duties and Responsibilities

Under the overall guidance of the Ministry of Internal Affairs / MIA and UN Women Programme Specialist working in collaboration with the UN Women MCO Humanitarian team will undertake the tasks as outlined in the deliverable table in Section V.

The position is based at the Ministry of Internal Affairs / MIA, Nuku?alofa, Tonga.

Duration of the assignment

The duration of this assignment will be up to 50 working days over a 3 months’ period from 20th June to 19th September 2022 as per suggested schedule of deliverables below.

Expected Deliverables

The National Consultant is expected to deliver specifically, the following major tasks or outputs:

No.

Deliverables

Approximate No. of days

Timeline

1. Carry out the information management role of the Cluster, by compiling and analysing activities/inputs from the cluster members and coordinate with NEMO where needed including inputs to national situation reports. Also update the Pacific Humanitarian Protection Cluster coordinator on the protection situation, needs and gaps. This can include support to protection assessments.

Up to 20 days

June – September 2022

Carry out the Secretariat functions of the Tonga Safety and Protection Cluster including writing of minutes, sharing of resources and correspondence with all members when required.

Up to 7 days

June – September 2022

1. Coordinate technical support requests by liaising with UN Women and Pacific Humanitarian Protection Cluster.

Up to 5 days

June – September 2022

1. Provide support to newly established GBV Sub cluster. Ensure Safety and Protection Cluster and GBV Sub Cluster are integrated.

Up to 3 day

June – September 2022

1. Conduct meeting with members to determine what kind of capacity building would be beneficial. Arrange the chosen capacity development activity.

Up to 10 days

June – September 2022

1. Support cluster coordinator to advocate for protection mainstreaming in other clusters. Meet with other cluster coordinators and NDMO to socialise Protection mainstreaming.

Up to 5 days

June – September 2022

TOTAL

50 days

June – September 2022

(Final payment to be submitted at least 1 week before 19th September

The assignment should be carried out within a period of 3 months, not exceeding 50 working days, with the National Consultant being responsible for delivering the following outputs:

1. Monthly reports on major tasks performed and the results, including related to support provided to MIA in relation to the Safety and Protection Cluster and Coordination, inputs collection and other as per above description of tasks along with a monthly time sheet;
2. Final report on carried out activities, achievements, and challenges.
3. Secretariat functions, Information management, relevant to the assignment.

Upon receipt of the final deliverables, related reports and documents will be reviewed and approved by UN Women within one week.

All the deliverables should be agreed with UN Women’s counterpart i.e. Ministry of Internal Affairs / MIA and UN Women and be provided in English hard and electronic copy. Note that all materials, including any video footage and images, will remain property of UN Women and cannot be used without UN Women’s permission.

Inputs

• The Ministry of International Affairs / MIA, UN Women and the Tonga Safety and Protection Cluster members will provide the Consultant with background materials.
• UN Women will only cover Consultant’s travel outside of Nuku?alofa should the need arise and upon prior approval by the Ministry and will follow UN / UN Women’s Travel Rules and Guidelines.

Management Arrangements

• The National Consultant will work under the overall coordination of the Ministry of Internal Affairs / MIA and direct supervision of the UN Women Gender and Protection Specialist.
• The National Consultant workspace will be provided by the MIA with the necessary information, materials, and logistics, as well as office space.
• The selected candidate will be provided with a laptop, while MIA will provide access to other equipment for the fulfilment of his/her tasks (such as printer, copier).

Performance evaluation

The Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, and quality of the products delivered.

Financial Arrangements

Payments will be disbursed to the consultant in monthly instalments, upon submission of timesheet and approval of deliverables set forth in Section “Expected Outputs and Deliverables” above and certification by the UN Women Programme Analyst for the Humanitarian Programme that the services have been satisfactorily performed.

Payment will be made within 30 (thirty) days after receipt and acceptance of the specified deliverable and corresponding invoice but only after UN Women have certified that the services have been satisfactorily performed by the Consultant.

No DSA or relocation costs will be provided for the position, unless otherwise authorised, of which the standard UN Travel Rules and Guidelines will apply.

Travel

This is a home-based consultancy. As such, it is anticipated that no travel will be required for this assignment i.e. outside of duty station (Nuku’alofa, Tonga); unless authorised by UN Women, which will follow UN Travel Rules and Guidelines.

UN Women will not cover transportation cost within Nuku?alofa.

Travel costs outside Nuku?alofa will be covered separately by UN Women with a prior approval.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the Ministry of Internal Affairs / MIA and UN Women and the National Consultant, prior to travel and will be reimbursed.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies

• Ability to think conceptually, strategically and analytically;
• Demonstrates strong oral and written communication skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Results oriented, flexible and problem-solving skills.

Required Skills and Experience

The Consultant should fulfil the following requirements:

Education:

• Master degree or equivalent in Information Management System, Management and Public Administration, Gender Studies, Development Studies, Social Science, or other related fields is required.
• A first-level university degree with 2 additional years of progressively responsible experience at the national and/or international level may be accepted in lieu of Master’s degree.
• Other formal education relevant for the assignment will be an advantage.

Experience and Skills:

• At least 2 years (with Masters’ degree) or 4 years (with first-level university degree) of progressively responsible experience in project coordination in development.
• Experience in the humanitarian response, disaster risk management preferred.
• Experience in working with stakeholders, civil societies organisations, donor agencies, and international organizations.
• Experience working in Tonga.
• Computer literacy and ability to effectively use office technology equipment, IT tools, ability to use Internet and email.

Language and other skills:

• Excellent skills and fluency in verbal and written English is required.
• Fluency in Tongan language is also required.

Evaluation

Initially, individual consultants will be short-listed based on the following minimum qualification criteria:

• Master degree or equivalent in Information Management System, Management and Public Administration, Gender Studies, Development Studies, Social Science, or other related fields is required.
• A first-level university degree with 2 additional years of progressively responsible experience at the national and/or international level may be accepted in lieu of Master’s degree.
• Other formal education relevant for the assignment will be an advantage.
• At least 2 years (with Masters’ degree) or 4 years (with first-level university degree) of progressively responsible experience in project coordination in development.

The short-listed individual consultants will be further evaluated based on a cumulative analysis scheme, with a total score being obtained upon the combination of weighted technical and financial attributes. Cost under this method of analysis is rendered as an award criterion, which will be 30% out of a total score of 100 points.

Evaluation of submitted offers will be done based on the following formula:

where:

T

is the total technical score awarded to the evaluated proposal (only to those proposals that pass 70% of 70 points obtainable under technical evaluation);

C

is the price of the evaluated proposal;

Clow

is the lowest of all evaluated proposal prices among responsive proposals; and

X

is the maximum financial points obtainable (30 points)

Technical evaluation will be represented through desk review of applications. Interviews and/or written tests will be organized if needed only, depending on the short-listed candidates’ qualifications.

Technical Qualification Evaluation Criteria: The technical part is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

No.

Criteria

Maximum points

• Master degree or equivalent in Information Management System, Management and Public Administration, Gender Studies, Development Studies, Social Science, or other related fields is required.
  • A first-level university degree with 2 additional years of progressively responsible experience at the national and/or international level may be accepted in lieu of Master’s degree.
  • Other formal education relevant for the assignment will be an advantage.

A first-level University degree – 7pts,

Masters or equivalent – 10pts

10

1. • At least 2 years (with Masters’ degree) or 4 years (with first-level university degree) of progressively responsible experience in project coordination in development.

2yrs – 10pts,

Each year over 2 (or 4) yrs – 1pts up to a max 15pts

15

1. • Experience in the humanitarian response, disaster risk management preferred.

15

1. • Experience in working with stakeholders, civil societies organisations, donor agencies, and international organizations.

15

1. • Experience working in Tonga.

5

1. • Computer literacy and ability to effectively use office technology equipment, IT tools, ability to use Internet and email.

5

1. • Excellent skills and fluency in verbal and written English is required.
   • Fluency in Tongan language is also required.

5

Maximum Total Technical Scoring

70

Financial Evaluation Criteria: In this Second Stage, the financial proposal of candidates, who have attained minimum 70% score in the technical evaluation (at least 49 points), will be compared.

WINNING CANDIDATE

The winning candidate will be the candidate, who has accumulated the highest aggregated score (technical scoring + financial scoring).

Submission of application

Interested candidates are requested to submit fully completed application on the UNDP Vacancy Site.

Submission Package:

1. Cover letter explaining the suitability of the consultant: applicants are encouraged to address experience and qualifications listed in the ‘criteria for technical evaluation’.
2. Duly filled Personal History Form (P11) and/or Curriculum Vitae (CV) of consultant including records of past experience in similar assignments and specific outputs obtained; P11 can be downloaded at: https://www.unwomen.org/en/about-us/employment
3. Financial proposal – specifying a total lump sum amount for the tasks specified in this Terms of Reference. The financial proposal shall include a breakdown of this lump sum amount (daily rate and number of anticipate working days and any other possible costs).
4. Please read, use and complete ANNEX I and ANNEX II below to provide your financial proposal.

Applications without a complete financial proposal will be treated as incomplete and will not be considered for further assessment. UN Women reserves the right to accept or reject any bid.

The consultancy recruitment process will be governed by the rules and regulations of the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women).

UN Women Statement on Diversity and Inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of?qualifications, competence, integrity and organizational need.?

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.?

UN Women?has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.? All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).

Deadline of all submission: 16th June 2022

Annex I

Price Proposal Guideline and Template

The prospective Individual Consultant should take the following explanations into account during submission of his/her price proposal.

1.Daily fee

The daily price proposal should indicate a "lump sum amount" which is "all-inclusive". All costs (professional fees, communications, consumables during field related missions, etc.) that could possibly be incurred by the Contractor needs to be factored into the proposed price.

UN Women will not withhold any amount of the payments for tax and/or social security related payments. UN Women shall have no liability for taxes, duties or other similar charges payable by the Individual Contractor in respect of any amounts paid to the Individual Contractor under this Contract, and the Contractor acknowledges that UN Women will not issue any statements of earnings to the Individual contractor in respect of any such payments.

2.Travel costs

All travel costs in relation to the assignments must be included in the total contract amount of the contractor. UN Women will not cover transportation cost within Nukalofa.

3.Daily Subsistence Allowance

Not applicable.

4.Currency of the price proposal

The applicants are requested to submit their price proposals in Tongan pa?anga.

*In case of proposals in other currency, these shall be converted into national currency using the official UN exchange rate for currency conversion to USD at the date of applications’ submission deadline**.*

Annex II

Price Proposal Submission Form

[ Mandatory document for the Consultant to complete and submit]

To: United Nations Entity for Gender Equality and the Empowerment of Women

Ref: National Coordination Support Consultant – To be seconded to the Ministry of Internal Affairs and provide support coordination of the preparedness activity and information management for the Tonga Safety and Protection Cluster

Dear Sir / Madam,

I, the undersigned, offer to provide professional consulting services to UN Women within the scope of the referred Assignment. Having examined, understood, and agreed to the Terms of Reference and its annexes, the receipt of which are hereby duly acknowledged, I, the undersigned, offer to deliver professional services, in conformity with the Terms of Reference.

My maximum total price proposal for the assignment is given below:

Estimated Costs (in Pa?anga)

Unit of Measure (e.g., Day, Month, etc)

Unit Price

No. of Units

Total Price Pa’anga

Consultancy Fee

Daily Fee

$

Other Related Costs (please specify)

$

Total Pa'anga

$

*** Please be informed that for shorter assignments than a full day, the daily rate will be pro-rated into hourly rate.

I confirm that my financial proposal will remain unchanged. I also confirm that the price that I quote is gross, and is inclusive of all legal expenses, including but not limited to social security, income tax, pension, etc., which shall be required applicable laws.

I agree that my proposal shall remain binding upon me for 60 days.

I understand that you are not bound to accept any proposal you may receive.

[ Signature]

Date:

Name:

Address:

Telephone / Fax:

Email:

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Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org