National Consultant- Visits and Events Consultant

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

TERMS OF REFERENCE

Purpose of Activity/Assignment:

The Kenya Country Office is increasingly leveraging high-level field visits and events to support office-wide advocacy and resources mobilisation. This includes organising events to mark key moments/days such as World Children’s Day and the Children’s Devolution Conference. Furthermore, the office is continuing to host development partners roundtables and undertake field visits by UNICEF National Committees (Natcoms), media, celebrities and other supporters to gather compelling communication content for visibility and fundraising.

Currently, an average of five visits and events are conducted every month involving national and county governments, key donors, development partners, celebrity and other supporters. These events and visits are important in raising awareness and for fundraising, especially during emergencies such as the ongoing climate crisis.

As such, these activities require immediate extra communication support for the core Communication, Advocacy and Partnerships (CAP) team. In particular, we require high-quality photography, video, caption and quote collection from various events in Nairobi, donor round tables and field visits to support social media content collection, often at short notice.

Scope of Work: (see end note below [1]

Provide specific communication support to the CAP Section and programme teams as appropriate, in order to ensure professional, timely and adequate coverage of events, visits, development partner roundtables, donor and UNICEF visibility and multi-media content collection, while working directly with the Communication Specialist and the Digital Officer.

Specific tasks include:

1. Provide photography coverage for events in 2023/24 including; the Garissa development partners roundtable and field visit, various partnership signing ceremonies, 2023 Children’s Pre - Devolution Conference, main Devolution Conference, Youth Leadership Summit, Health Maternity Hub launch, World Children’s Day among other events. We also expect that there will be other unplanned and short notice visits that require the consultant’s support and charged according to the consultant’s day rate, not to exceed the overall budget of the consultancy. The consultant will be required to take high-quality photos, edit and write quality captions describing the subject, location and context of the situation of the images.
2. Provide photography and occasional iPhone video coverage for high-level field visits with senior country office management, Government, donors, celebrities, advocates and media, including BHA visit in September, UK Natcom in August and the German Goodwill Ambassador in quarter four. We also expect that there will be other unplanned and short notice visits that require the consultant’s support and charged according to the consultant’s day rate, not to exceed the overall budget of the consultancy. This will include writing duties while on the ground including identification of beneficiaries, recording details, profiles and stories of beneficiaries featuring in the photographs and videos. The consultant will also participate in recces prior to missions.
3. Support filming crews on locations on selected planned videography missions in the CAP multimedia production planner. This will include equipment rigging, sound recording, lighting, crowd control, consent signing with beneficiaries, location scouting and identification and production of beneficiaries for filming. Given the unpredictable nature of ad-hoc content gathering and media visits, extra tasks may be assigned on an “as needed” basis, and charged according to the consultant’s day rate, not to exceed the overall budget of the consultancy.
4. Produce human-centred iPhone videos of beneficiaries, staff, celebrity supporters and donors while on location, in addition to photography coverage during events and visits as appropriate. This will include setting up sound, directing, framing, shooting, editing and packaging of the videos at a high standard for social media. These tasks will be assigned on an “as needed” basis and charged according to the consultant’s day rate, not to exceed the overall budget of the consultancy.
5. Support in the organisation and execution of CAP-related external high level field visits including, the Garissa development partners round table in June/July, UK, German, Finland, Norway and Japan Natcoms content collection visits in 3rd and 4th quarter of 2023, and a UN multi-agency and Government trip to climate affected areas. This includes identification and set up of venues, booking of transport for participants, among other logistical duties.
6. Ensure timely and appropriate availability of UNICEF and donor visibility materials on sites where events and filming and/or photography will be taking place. This includes the delivery and strategic placement of banners, stickers, signs and other relevant collateral at venues and visit location sites.
7. Support in facilitating the participation of children and young people during competitions, key moments, days, filming missions, virtual donor experiences. The consultant with utilise his/her network of young people from appropriate target groups to engage with UNICEF and partners on child rights issues.

Support the Communication, advocacy and Partnerships (CAP) section with other visit and event-related tasks, as determined by the Communication Specialist, paid according to the consultant’s day rate.

An experienced individual with events organisation skills, youth engagement, and multimedia production expertise, especially high-quality photography is required. The consultant should also have experience of producing or supporting the production of multimedia content, advocacy events and field trips for UNICEF, another UN agency or child-focused NGO in Kenya. Coverage and support for events and visits may often be hard to properly schedule as some are postponed, cancelled, or happen unexpectedly but will require support on an “as-needed” basis, in consultation with the Digital Officer and Communication Specialist. Tasks will be assigned in the above areas and invoiced monthly, based on the agreed day rate.

Work Assignment Overview

Tasks/Milestone:

Deliverables/Outputs:

Timeline

1. Provide photography coverage for events and advocacy days/moments in 2023/24 that have been planned for and time bound.

• Coverage of Garissa development partners roundtable and field visit
• Coverage of signing ceremonies Nation and Standard media partnerships
• Coverage of 2023 Children’s Pre - Devolution Conference,
• Coverage of 2023 main Devolution Conference
• Coverage of Youth Leadership Summit
• Coverage of Health Maternity Hub launch
• Coverage of 2023 World Children’s Day

By 22 June 2024

2. Provide photography coverage for high-level field visits as reflected in the time bound CAP planner.

• Images during visits with senior KCO management,
• Images during visits with senior Kenya Government officials,
• Images during visits with donors,
• Images during visits with celebrities and UNICEF advocates
• Images during visits with media

By 22 June 2024

3. Produce human-centred iPhone format videos during events and visits as reflected in the schedule of events and visits in the CAP planner.

• Videos of UNICEF staff
• Videos of celebrity supporters and advocates
• Videos of donors
• Videos of beneficiaries from the EAC Out of School Programme and PROSPECTS projects

By 22 June 2024

4. Support filming crews during scheduled videography missions as per CAP production schedule.

• Drought videography in Turkana and Garissa
• Public finance and gender inclusion videography in West Pokot
• EAC Out of School Children videography
• PROSPECTS videography

By 31 December 2023

5. Support in the organisation and execution of CAP-related external high level field visits as reflected in the time-bound CAP planner.

• 2nd development partners round table in June/July,
• Natcoms visits by UK, German, Finland, Norway and Japan Natcoms
• Content collection visits in 3rd and 4th quarter of 2023,
• UN multi-agency and Government trip to climate affected areas.

By 22 June 2024

6. Provide for UNICEF and donor visibility at sites where specific planned events and visits will be carried out, according to the CAP planner.

Banners, stickers, signs and other relevant collateral at specific venues and visit location sites.

By 22 June 2024

7. Support youth engagement and child participation

• Children engaged participation at Youth Leadership Summit and World Childrens Day events.
• Participation in videography and photography of children in the PROSPECTS and EAC Out of School Programmes

By 31 December 2023

8. Support the Communication, advocacy and Partnerships (CAP) section with other visit and event-related tasks,

By 8 July 2024

9. Travel Local (please include travel plan)

There will be location visits to Turkana, Garissa, West Pokot, Kakuma, Dadaab, Kisumu as per current CAP planner. However, some important visits with Government and donors may be hard to predict in advance. Therefore, if UNICEF determines that travel is needed, this will be organised via UNICEF’s TA process, including booking transport and providing DSA.

10. DSA

As above, only for visits within Kenya.

To qualify as an advocate for every child you will have…

• A Bachelors degree in area of communications, public relations, journalism, or related relevant field
• A minimum of three years’ relevant professional work experience in communication, print, broadcast media or interactive digital media, including experience covering children’s issues for a child rights organisation such as UNICEF.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Specialist skills/Training:

• Proven experience in photography and videography
• Proven experience in supporting and planning for donor field visits
• Proven ability in human interest story research and writing
• Strong planning and organisational skills
• Proven ability to work as part of a team and have a strong understanding of UNICEF programmes
• Knowledge of multimedia production equipment and software including cameras, microphones, editing equipment computer systems, internet navigation and various office applications, specifically interactive digital media
• Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships, both within and outside the organization

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.