National Consultant - Project Finance and Administrative Assistant (Lao nationality only)

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

The Government of Lao (GOL) led Post Disaster Needs Assessment (PDNA) in 2018 following the flood disasters in the south. This provided the impetus for a stronger government determination for policy responses to ensure that the recovery process in the affected regions introduces resilience measures to mitigate impacts from recurring disasters and climate risks. This contributed to the approval of a new Disaster Management (DM) Law in 2019 which, along with the DRR Roadmap developed with UNDP support, called for a paradigm shift towards disaster risk reduction and assigned accountability for the Prevention, Control and Recovery across government agencies and at multiple administrative levels. The new DM law provides many opportunities and identifies significant challenges with regards to institutional, legislative and the policy context related to disaster risk management. Better clarity on roles and accountability of national agencies and stakeholders requires confirmation. Horizontal and vertical coordination requires considerable strengthening and systems and procedures for implementation of Disaster Risk Reduction/Management (DRR/DRM) activities remain limited and vague. UNDP is currently implementing 2 DRR projects with the Ministry of Labor and Social Welfare’s (MoLSW) National Disaster Management Office (NDMO) to address these immediate needs and gaps while catalysing other policy and programmatic action across administrative levels and sectors to reduce, mitigate, prepare for and respond to disasters in a holistic manner, support new mandated roles of national and provincial agencies and stakeholders as per the new DM Law and the DRR Roadmap and move towards achievement of the SDGs. The outcome of UNDP’s initiatives and projects are to strengthen disaster/climate risk management systems through institutional focus, built capacities, fostered horizontal and vertical administrative coordination and enhanced data analysis for evidence-based risk-informed national and urban development planning. The implementation of this Project will involve a multitude of tasks and activities ranging from project management, financing and administration to the implementation of day-to-day activities or tasks, which would be carried out, by numerous individuals and organizations. This post is based at UNDP Vientiane and reports to the Environment Unit Program Analyst. The Assistant will coordinate with UNDP and MoLSW officials as necessary. Some travel is expected.

Duties and Responsibilities

• Assist in the management of day-to-day implementation of basic finance and administrative components of the project; • Contribute to ensuring timely day-to-day administrative and financial operations of the Project Management Unit in close collaboration with MoLSW and UNDP; • Assist to ensure all necessary financial disbursement, procurement, of goods and services for the technical components are effectively addressed in a timely manner; • Provide timely guidance and support to responsible parties on routine UNDP operational procedures and guidelines for implementation of projects; • Contribute to ensuring all project assets are registered and maintained on a regular basis; • Contribute to revision of work plans and budgets; • Prepare procurement and recruitment plans; • Support with preparation of workshops, trips, and other activies as needed.

Competencies

• Demonstrated time-management and organizational skills and ability to work with minimum supervision in a team environment involving different cultures; • Knowledge of UN regulations, rules, and procedures an asset. • Functions in a team environment and shares knowledge and experience; • Excellent verbal and writing skills ( some English preferred). • Ability to take initiative; • High degree of integrity, discretion, and personal conduct; • Flexible to changing working conditions and willing and able to travel for work purposes; • Able to prioritize and meet deadlines; • Excellent analytical thinking skills;

Required Skills and Experience

• A college degree preferably from a reputable accredited university in accounting, business management, finance, economics, and/or relevant field is required; • At least 2 years of professional experience working in the fields of administration, finance, project or office management; • Experience collaborating with government agencies, international organizations, and community leaders a plus; • Experience with basic office finance and administration work; • Experience of managing logistics and financial resources in organizing workshop/seminars;

GENERAL TERMS AND CONDITIONS FOR INDIVIDUAL CONTRACTS:

https://www.la.undp.org/content/lao_pdr/en/home/procurement.html

Recommended Presentation of Offer

Interested individual consultants must submit the following documents/information to demonstrate their qualification:

1. Letter of Confirmation of Interest and Availability using the template provided in Annex III
2. Personal CV or P11 Form, indicating all experience from similar projects as well as personal information including age.
3. Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided, as per template provided in Annex III

OFFEROR’S LETTER

Price proposal could be quoted in LAK or US Dollar.

Incomplete proposals may not be considered.

INSTRUCTIONS TO APPLY

Instructions for on-line submissions

Step 1: Please prepare all required documents electronically;

Step 2: Combine all documents in ONE SINGLE FILE (preferably in PDF, but Word format can be also accepted) and upload it to the UNDP Jobs links

Step 3: After that you will receive an auto reply from the UNDP jobs if your offer is received successfully.

Relevant Documents for Individual Contract

IC contract template & IC General Terms and Conditions _ Annex II

Female candidates and persons with disabilities are encouraged to apply.

For more information, please visit our website under the link below

https://www.la.undp.org/content/lao_pdr/en/home/jobs.html

CONFIDENTIALITY AND PROPRIETARY INTERESTS:

The Individual Consultant shall not either during the term or after termination of the assignment, disclose any proprietary or confidential information related to the consultancy service without prior written consent. Proprietary interests on all materials and documents prepared by the consultants under the assignment shall become and remain properties of UNDP.