National Consultant – Programme Support (Open to Sri Lanka nationals only)

Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Globally, UN Women focuses on six priority areas. These include increasing women’s leadership and participation in political spaces, ending violence against women, enhancing women’s economic empowerment, supporting women's participation in achieving and sustaining peace, making gender equality central to national planning and budgeting and advancing gender in intergovernmental processes.

In Sri Lanka, UN Women has extensive experience and leads on implementing the WPS Agenda in Sri Lanka by building capacities of government officials to implement policies in relation to women’s rights, with a broader aim of adopting and implementing Sri Lanka’s first ever National Action Plan on WPS. UN Women has been implementing a number of programmes and projects on conflict prevention, the promotion of social cohesion, and the prevention of violent extremism in Sri Lanka.

To ensure that women lead, participate in and benefit equally from governance systems, UN Women’s programmes on leadership and participation are designed to train women leaders to help build their capacities and promote women's leadership at all levels of decision-making. It advocates for legislative, policy, budgetary, and constitutional reforms to end discriminatory laws that prevent women from meaningfully participating in all spheres of life. To ensure that women have income security, decent work and economic autonomy, UN Women promotes women’s ability to secure decent jobs, accumulate assets, and influence institutions and public policies determining growth and development. To ensure that women and girls live a life free from all forms of violence, UN Women focuses on women's economic empowerment, early education, respectful relationships, and working with men and boys, recognizing that prevention is still the most cost-effective, long-term way to stop violence.

UN Women in Sri Lanka coordinates efforts within the wider UN system to advance gender equality. The office coordinates advocacy eff­orts, generate knowledge, build networks, and monitor system-wide action and progress to position gender equality as fundamental to the Sustainable Development Goals in Sri Lanka, and a more inclusive world.

Reporting to the Head of Office, Programme Support works with and provides support to the members of the Programme Team with necessary operational, administrative and programmatic support in consistent with UN Women rules and regulations.

Duties and Responsibilities

Under the supervision and guidance of the UN Women Sri Lanka Head of Office, the Consultant – Programme Support is expected to undertake the following tasks, in close coordination with team at UN Women Sri Lanka and related project partners/stakeholders. The Consultant - Programme Support will remain accountable for the timely submission of the deliverables as per the timeline given below. The consultant’s duties and responsibilities have been defined as follows:

• Provide administrative support with organizing logistics for project activities, events, trainings, meetings
• Liaise and coordinate with other UN agencies, government counterparts, project partners, consultants, vendors and beneficiaries on the preparation of administrative and logistics support to project activities
• Support programme colleagues on-location and online events, involving internal and external participants including administrative support during the meetings – emails, invitation, schedule, list of participants, etc
• Support preparation of documents necessary for travel of staff such as canvassing of travel fares hotel reservations, prepare travel authorizations, and other documents as required
• Support contract issuance and amendment for consultants and make a payment, as needed, upon receipt of deliverables
• Provide general administrative support such as but not limited to maintaining stationery supplies, distribution of stationery for field missions and keeping a log of distribution, as required
• Coordination and admin support as identified by Project Officers
• Maintaining filing systems and online document depository relevant to office
• Any other responsibilities as assigned by the Supervisor.

Expected deliverables

No

Tasks and Deliverables

Target Submission Date

1

Provide the necessary administrative and other assistance as specified under the tasks and responsibilities in the ToR

Deliverable: 1-2-page report detailing the tasks undertaken for UN Women Sri Lanka Office per month.

30 August 2023

30 September 2023

30 October 2023

30 November 2023

15 December 2023

20 January 2024

Duration of Assignment and Duty Station:

The consultant is expected to work part-time (10 days per month), starting from August 2023 – January 2024. The consultancy is primarily home-based. However, the consultant is expected to visit the UN Women Sri Lanka Office located at 202-204, Bauddhaloka Mawatha, Colombo 7 when requested and undertake travel to project locations along with the project team as required by the project. The cost of most economic and direct travel on mission must be pre-approved by Head of Office of UN Women Sri Lanka and it is reimbursable upon submission of evidence of travel, following UN Women Travel Guidelines.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Ability to administer administrative processes and transactions;
• Ability to perform work of confidential nature and handle a large volume of work;
• Good knowledge of administrative rules and regulations;
• Outstanding organizational and time-management skills
• Good IT and web-based management skills.

Please visit https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf for more details on UN Women Values and Competencies Framework.

Required Skills and Experience

• Completion of secondary education is required.
• Bachelor’s degree in business administration or related fields is an asset.
• At least 6 years of progressively responsible experience in administration, procurement, HR, or logistic support service.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in the use of ERP is an asset.
• Availability and willingness to travel to the project districts
• Proficiency in English and one of the local languages is required

Evaluation Criteria

Applications will be evaluated based on a desk review of submitted applications including a writing sample.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated for the financial assessment.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidate.

Technical Evaluation Criteria

Obtainable Score

Education

• Completion of secondary education is required.
• Bachelor’s degree in business administration or related fields is an asset.

20 %

Experience and skills

• At least 6 years of progressively responsible experience in administration, procurement, HR, or logistic support service.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in the use of ERP is an asset.

60 %

Language and report writing skills

• Proficiency in English and one of the local languages is required

20 %

Total Obtainable Score

100 %

Financial/Price Proposal evaluation******:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allocated for the price component is 100.

The maximum number of points will be allotted to the lowest price proposal that is opened/evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Submission of application

Interest candidates are encouraged to submit electronic application to hr.bangkok@unwomen.org with cc to nemanika.amarasinghe@unwomen.org no later than 09 August 2023.

Submission package includes:

• Personal History Form(P11) can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs
• Financial proposal as per template below:

All applicants must include (as an attachment) the P11, and financial proposal. Applications without financial proposal will be treated as incomplete and will not be considered for further assessment.

No.

Tasks and Deliverables

Amount (LKR)

Lump Sum fee (equivalent to daily fee x no. of days)

Number of days refers to actual days that the consultant works in order to produce deliverables as required by the ToR, NOT the number of days covering the whole period of consultancy.

1. 1–2-page report detailing the tasks undertaken for UN Women Sri Lanka Office for the month of August 2023

   2.

1-2-page report detailing the tasks undertaken for UN Women Sri Lanka Office for the month of September 2023

3.

1-2-page report detailing the tasks undertaken for UN Women Sri Lanka Office for the month of October 2023

4.

1-2-page report detailing the tasks undertaken for UN Women Sri Lanka Office for the month of November 2023

5.

1-2-page report detailing the tasks undertaken for UN Women Sri Lanka Office for the month of December 2023

6.

1-2-page report detailing the tasks undertaken for UN Women Sri Lanka Office for the month of January 2024

Total

Payments

Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed. Payments will be made upon submission of deliverables with an approval of Head of Office at UN Women Sri Lanka.

Diversity and Inclusion Statement

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).

Apply now

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org