National Consultant - Programme Support Consultant (Lao nationality only)

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

The Programme Associate will provide support across two units, Programme Support Unit (PSU) and Accelerator Lab (AccLab). Under the overall guidance of focal points of the two units, the Programme Associate ensures effective implementation of the CO programme by entering and managing financial and project data; support the logistical management of training events and meetings, and supporting activities implementation of the designated units, consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and project staff in the CO and UNDP Bangkok Regional Hub and Headquarters, as required, for resolving finance and project-related issues and exchange of information.

The position is ideal for the candidate who likes to work in a multi-cultural environment, enjoy working with financial figures and databases, love to learn about utilizing digital platforms; and liaise with colleagues within the organization and the government partners. This position is based at the UN House and with minimal field trips.

Duties and Responsibilities

The Programme Support Consultant position’s scope of work covers the following:

1. Provides effective support to the country office to ensure the high quality of programming by performing tasks under the supervision of the Head of Units under the Accelerator Lab and Programme Support Unit as below:

• Support in preparing the information for audit of projects and support implementation and follow up of audit recommendations for the projects in the office;
• Organizing events (such as trainings and meetings), including liaising with vendors, make purchases and make payments under the guidance of the focal points;
• Support the implementation of audits and assurance activities of the office such as HACT micro assessments, audits, and spot check plans by liaising with different partners and the auditing teams;
• Maintain and update databases as supervised.

2. Provides effective support to the management of the projects under the two units:

• Support and monitor the programme implementation (delivery) and financial related matters;
• Make travel arrangements for the supervisor and unit team and performs liaison duties with others units;
• Maintain leave records and travel plans of the unit staff.

3. General support on the tasks below:

• Take notes, draft letters and prepare office memos in Lao and English when advised. Maintains policy, confidentiality and general management files;
• Keep lists of names, addresses and telephone numbers of concerned government and non-government partners.

4. Supports resource mobilization focusing on achievement of the following results:

• Support in preparation of donor’s profile;
• Track pipeline and report on mobilized resources by reviewing contribution agreements as supervised;
• Support with the migration of pipeline information to the new Quantum+ platform.

5. Support with the migration of data from Atlas to Quantum and Quantum+ such as:

• Document tagging;
• Support in database cleaning and provide guidance to other colleagues to clean the databases from their projects under the supervision of PSU;
• Other administrative tasks assign by supervisors.

Competencies

• Working knowledge of Lao and English (verbal and writing skills);

• Experience in Excel Pivot and database management are preferable

Required Skills and Experience

• Bachelor’s Degree in Finance, Accounting, Business Management, or other relevant fields. Technical and Vocational Training, preferably with specialized certification in Accounting and Finance.

• Minimum 3 years of experience in financial administration or project assistant role in development projects. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets (e.g. Excel Pivot) and database packages, experience in handling web-based management systems.

LANGUAGE :

• Excellent written and oral communication skills in English and fluency in Lao

Requirements for submission of proposals

All interested and qualified National Independent Consultant should apply on-line using the following links:

UNDP Lao PDR Country Office website at https://www.undp.org/laopdr/jobs or

In order to make your submission, please read the relevant documents available on the link below

1. TOR Annex I
2. IC General Terms and Conditions _ Annex II;
3. OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY _ Annex III
4. P11 Form

Documents to be included when submitting the proposals:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Technical Proposal

   (i) Explaining why you are the most suitable for the work;

   (ii) Providing a brief methodology on how you will approach and conduct the work including the work

   schedule for the delivery of outputs/deliverable;

2. P11 Form Education and work experience, including past experience in similar projects and contact references of at least 3 references for whom you have rendered preferably the similar services;

3. Financial proposal: Detailed financial proposal: Lump sum offer with clear cost breakdown against each deliverable. Please use this template OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY _ Annex III

Instructions for on-line submissions:

Step 1: Please prepare all required documents electronically;

Step 2: Combine all documents in ONE SINGLE FILE (preferably in PDF however Word format can be also accepted) and upload to the UNDP Jobs using the links above. The system does not allow for uploading document more than one time.

Step 3: After that you will receive an auto reply from the UNDP jobs if your offer is received successfully.

Incomplete proposals or proposals received after the deadline will be rejected.

Note: Any request for clarification must be sent in writing before the submission deadline to the following emails:

surith.sengsavang@undp.org