National Consultant – Programme and Administrative Support Assistant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the overall supervision of the Programme Analysts, the Programme and Administrative Support assistant supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Programme and Administrative Support assistant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery. More specifically, he/she will provide support to the preparation of the WPS unit.

Duties and Responsibilities

Duties and Responsibilities

Under the overall supervision of the Head of Programme, the Programme and Administrative Support Assistant will provide direct support to the Project Coordination Specialist WPS unit. The consultant will undertake the following:

Provide general administrative and logistical support to the WPS Indonesia unit in accordance with UN Women rules, regulations, policies, and strategies.

• Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required;
• Provide administrative support in the preparation documents for payment process for LTA, vendor, consultants, etc.;
• Provide administrative support to events such as webinar, meetings, conferences, workshops, etc.;
• Maintain filing system ensuring safekeeping of confidential materials;
• Provide administrative support to review and finalization of FACE forms;
• Provide support in monitoring budget
• Provide administrative support in the preparation of procurement of services or goods arrangements, support the preparation for Request for Quotations, ITBs or RFPs documents, receipt of quotation, bids or proposal, their preliminary evaluation; and
• To undertake other tasks as may reasonably be required as informed by UN Women.

Provide administrative support to the implementation of Human Resources services for WPS Indonesia unit

• Provide any support related to HR and recruitment process of staff and consultants as required.

Provide administrative and logistical support to the formulation and management of Indonesia CO programmes

• Provide administrative support to events such as webinar, meetings, conferences, workshops, etc. for gender data and WPS.

Competencies

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Leading by Example

Key Expected Outputs and Timelines

No

Deliverables

Working days

Submission of report

1

Submission of report on all activities in supporting the Programme and Administrative during 1 June – 30 June 2023 in line with request and feedback from UN Women

22

30 June 2023

2

Submission of report on all activities in supporting the Programme and Administrative during 1 July – 31 July 2023 in line with request and feedback from UN Women

22

31 July 2023

3

Submission of report on all activities in supporting the Programme and Administrative during 1 August – 31 August 2023 in line with request and feedback from UN Women

22

31 August 2023

Total

66 days

Duration of Assignment and Duty Station

The consultant is expected to be based in UN Women Indonesia Office in Jakarta, Indonesia. The consultant may be required to travel outside Jakarta as assigned by the hiring unit.

Required Skills and Experience

Required Qualifications

• Completion of secondary education required preferably in a field related to accounting, finance or administration;
• At least 5 years of progressively responsible experience in administration or programme and project management or support;
• A prior UN experience of running secretarial and administrative functions;
• Experience in the use of ATLAS;
• Ability to command and use Microsoft and relevant applications, including Word, Excel and PowerPoint Presentation;
• Demonstrated experience in supporting a team; and
• Fluency in oral and written English with an emphasis in strong writing skill.

Submission of Application and Evaluation

• Interested candidates are encouraged to submit an electronic application no later than 16 May 2022. The application must include (as attachment) the following documents:
• Letter of Interest containing the statement on candidate’s experience in line with the scope of work and requirements.
• Updated CV.
• P11 including past experience in similar assignments; can be downloaded at this link.
• Financial proposal with proposed daily fee in IDR.

(please merge into one file with pdf format before uploading)

Evaluation

The evaluation will based on the combination of the weighted technical and financial scores (80 per cent technical and 20 per cent financial). The technical evaluation includes the knowledge on financial and administration procedures or experience working in UN Agencies or other international organizations/development sector. Evaluation methods include desk review and/or interview.