National Consultant – Photographer, UN Women Samoa Office

Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Multi-Country Office (MCO) based in Fiji covers 14 Pacific Island Countries and Territories (PICTs): Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Nauru, Niue, Palau, Republic of the Marshall Islands, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu and Vanuatu. The Fiji MCO current focus countries for programming are Fiji, Kiribati, Samoa, Solomon Islands, Tonga and Vanuatu. The UN Women Fiji Multi-country office has four main thematic areas:

• Ending Violence against Women and Girls (EVAWG);
• Women’s Economic Empowerment (WEE) which includes the Markets for Change project (M4C);
• Gender and Protection in Humanitarian Action; and
• Women’s Political Empowerment, Leadership and Human Rights.

Objectives of the assignment The key objective of this assignment is to record a range of high-quality photographs of events/activities and photographs that portray lives of women and girls covering UN Women Fiji MCO Programme areas: Women’s Political Empowerment and Leadership, Women’s Economic Empowerment, Ending Violence Against Women and Girls, Gender and Protection in Humanitarian Action.

It will include but is not limited to images of front-line workers, market vendors, women in leadership; women at work etc; primarily horizontal shots; dramatic angles; close up, midrange and wide-angle shots.

Duties and Responsibilities

Scope of Work/Duties and Responsibilities Under guidance and direct supervision of the UN Women Samoa Country Programme Coordinator in conjunction with Fiji MCO Media and Communications Specialist and support of other UN Women Communications Focal points, the consultant will perform the following tasks:

• Meet with UN Women staff and identify areas and/or stakeholders to be documented, review the filing and consent requirements, and confirm travel dates (if required);
• Field work - record a range of high quality, ‘exhibit ready’ photographs of events/activities and photographs that portray lives of market vendors; women in leadership; women’s economic empowerment etc; primarily horizontal shots; dramatic angles; portraits, close up, midrange and wide-angle shots.
• The Consultant shall provide the following:
  • The final submission must include the entire take of all photographs from the Assignment via external hard drive (supplied).
  • The final submission will include UN Women Photo Consent Forms signed by individuals featured in portrait images (consent not required for public event/groups shots).
  • A selection of a minimum of 100 best photographs edited and optimized in high resolution with metadata1; This selection should accompany a word documented report, with photo’s categorised into thematic areas, and include the caption, photo credit and reference to consent and jpeg number (estimate 100 photos as above).
  • Thematic areas such as women on the frontline; market vendors; women in leadership, women economic empowerment, women at work;
  • Provide caption information including: [Describe the information needed in captions, e.g. full names of participants and businesses/projects; city/town/village/district; country; date; relevant to UN Women’s work];
  • Provide photo credit such as the Consultant’s name and details using the following credit format: “Photo: UN Women Country Name/ Photographer First Name Last Name” (Example: UN Women Fiji/Iliesa Ravuci);
  • The contents created will be used on:
  • Website: general project description, specific initiative description, news;
  • Reports and publications: of the project and the organisation, among others;
  • Media packages: video reels and image database for press releases;
  • Social Media: general project description, specific initiative description, general contents for UN dates/major events, general contents for species;
  • Events: exhibitions, seminars, workshops, MOOCs, among others.
• Deliver photographs on external hard drive (supplied) at highest resolution as jpeg or raw files (minimum requirements: 300 dpi at 8 x 10 inches) as well as low resolution format for web page use.

IV. Duration of the assignment The total duration of the contract assignment will be 25 working days within a 5-month period, to be completed before end of December 2022, including all field work, travel and editing time. The assignment envisages work in Apia as well as one mission to an additional market in Savaii (location to be determined).

V. Expected Deliverables The assignment should be carried out within a period of 25 working days over 5-month work assignment, with the incumbent being responsible for delivering the following outputs:

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Deliverables

Approximate No. of days

Timeline

1

Meet with UN Women staff to go over photo shot list, review UN Women Photo guidelines and consent form. Submit workplan with final shot list/locations etc.

Up to 2 days

July 2022

2

Visit pre-determined sites/partners where applicable (pre-arranged by programme focal points)

Up to 5days

July2022

3

Editing/captioning/metadata + 35 photos of programme specific images to be submitted.

Upto 3 days

July 2022

4

Additional sites pre-arranged by programme focal points and/or based on photographer’s own creative input.

Up to 5 days

August 2022

4

Editing/captioning/metadata and 35 photos to be submitted

Up to 2 days

August 2022

4

Additional sites pre-arranged by programme focal points.

Up to 5 days

August- December 2022

5

Editing/captioning/metadata and 30 photos to be submitted.

Upto 3 days

August – 15 December

NOTE: The final submissions at each interval must include a selection of a minimum of 100 best photographs (in total – split into batches of 35/35/30 or a variation of this breakdown over the duration of the contract) edited and optimized in high resolution from the Assignment via external hard drive (supplied).

This selection should accompany a word documented report, with photo’s categorised into thematic areas, and include the caption, photo credit and reference to consent and jpeg number (estimate 100 photo’s as above).

• Deliver photographs at highest resolution as jpeg or raw files (minimum requirements: 300 dpi at 8 x 10 inches).
• Low resolution format for web page use.
• Meet the filing/caption requirements.
• Provide signed consent forms for portrait images (consent not required for public event/groups shots).

TOTAL

Up to 25 days

Final submission of final deliverable for payment to be 1 week before 31st December 2022

All the deliverables should be agreed with UN Women and be provided in English in an electronic copy. Upon receipt of the deliverables and prior to the payment of the deliverables, related reports and documents will be reviewed and approved by UN Women within one (1) week of submission.

Note that all materials, including any video footage and images, will remain property of UN Women and cannot be used without UN Women’s permission.

VI. Inputs a) UN Women shall provide:

• The Consultant with background materials on the project/programme information and editorial guidance to the Consultant to enable him/her to understand the Deliverables required and generate captions to embed in the photographs (metadata).
• Copies of the UN Women Photo Consent Forms (digitized).
• Copy of the UN Women Photo Policy and Guidelines.
• A UN Women country office staff member to accompany the Consultant to the selected project site.
• An external hard drive for photo storage will be supplied.

b) The Consultant shall:

• The consultant is expected to work remotely using her/his own computer and cameras, editing software etc., but may access the UN Women office for printing of relevant documents or should he/she be required to work on-site at any point during the assignment.
• Abide by the UN Women Photo Policy and Guidelines

Management Arrangements

• The National Consultant will work under the overall supervision of UN Women Samoa Country Programme Coordinator and Fiji MCO Media and Communications Specialist.

Travel

• The assignment envisages work in Apia as well as one mission to an additional market in Savaii.
• In the case of any other unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, by UN Women and the National Consultant, prior to travel.
• Travel process will follow the existing UN Travel Rules and Guidelines.

VII. Performance evaluation Contractor’s performance will be evaluated based on timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

VIII. Financial Arrangement • Payment shall be disbursed upon submission and approval of deliverable, reports with indication of progress timesheets with actual days worked certified by UN Women. • Payment will be made within 1 week after receipt and acceptance of the aforementioned documents, but UN Women have certified that the services have been satisfactorily performed by the National Consultant.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies

• Ability to think conceptually, strategically and analytically;
• Demonstrates strong oral and written communication skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Results oriented, flexible and problem-solving skills.

Required Skills and Experience

IX. Required experience and qualifications The Consultant should fulfill the following requirements:

Education

• Completion of secondary education is required;
• Bachelor’s degree in Communications, Public Relations or Journalism is an asset.

Work Experience

• Minimum 5 years of proven work experience in audio-visual recording, photography, editing, and media production;
• Demonstrate prior experience in photographing similar projects/activities, with portfolio provided upon request;
• Ability to deliver images according to the specified technical requirements: Extensive technical experience in producing development work related documentaries/photography as well as the required equipment to ensure high quality production;
• Local knowledge of Samoa. Knowledge of issues relating to gender equality in Samoa will be highly regarded, along with familiarity with concepts of gender, gender and development, gender equality and women’s economic empowerment.
• Experience in working with UN agencies or other such international organizations.
• Additional experience in development communication will be an added advantage.

Language and Other Skills

• Good command of English both written and oral, strong command of Samoan an asset;
• Computer literacy and ability to effectively use office technology equipment, MS Office, ability to build/adapt databases using accessible software.

X. Evaluation Initially, individual candidates will be short-listed based on the following minimum qualification criteria:

• Completion of secondary education is required.
• Bachelor’s degree in Communications, Public Relations or Journalism is an asset.
• At least 5years of progressively responsible experience in providing support to the formulation and implementation of internal and external communications and advocacy strategies and related plans.

The short-listed individual candidates will be further evaluated based on a cumulative analysis scheme, with a total score being obtained upon the combination of weighted technical and financial attributes. Cost under this method of analysis is rendered as an award criterion, which will be 30% out of a total score of 100 points.

Evaluation of submitted offers will be done based on the following formula:

where:

T

is the total technical score awarded to the evaluated proposal (only to those proposals that pass 70% of 70 points obtainable under technical evaluation);

C

is the price of the evaluated proposal;

Clow

is the lowest of all evaluated proposal prices among responsive proposals; and

X

is the maximum financial points obtainable (30 points)

Technical evaluation will be represented through desk review of applications. Interviews and/or written tests will be organized if needed only, depending on the short-listed candidates’ qualifications.

a). Technical Qualification Evaluation Criteria: The technical part is evaluated based on its responsiveness to the Terms of Reference (TOR).

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Criteria for technical evaluation

Scoring

Max. Points

1

• Completion of secondary education is required.
• Bachelor’s degree in Communications, Public Relations or Journalism is an asset.

Secondary Education – 10 pts, Tertiary/Diploma - 1 pts up to a maximum of 15 pts.

15

2

• At least 5 years of progressively responsible experience in providing support to the formulation and implementation of internal and external communications and advocacy strategies and related plans.

5 years – 7 pts,

Each year over 7 years - 1 pts up to a max 10pts.

10

3

• Minimum 3 years of proven work experience in audio-visual recording, photography, editing, and media production.

3 years – 7pts, each year over 3 years – 1pts, up to a max of 10 pts.

10

4

• Demonstrate prior experience in photographing similar projects/activities, with portfolio provided upon request.

5

5

• Ability to deliver images according to the specified technical requirements: Extensive technical experience in producing development work related documentaries/photography as well as the required equipment to ensure high quality production.

5

6

• Local knowledge of Samoa. Knowledge of issues relating to gender equality in Samoa will be highly regarded, along with familiarity with concepts of gender, gender and development, gender equality and women’s economic empowerment.

5

7

• Experience in working with UN agencies or other such international organizations.

5

8

• Additional experience in development communication will be an added advantage.

5

9

• Good command of English both written and oral, strong command of Samoan an asset.

5

10

• Computer literacy and ability to effectively use office technology equipment, MS Office, ability to build/adapt databases using accessible software.

5

Total Technical Scoring

70

b). Financial Evaluation Criteria: In this Second Stage, the financial proposal of candidates, who have attained minimum 70% score in the technical evaluation (at least 49 points), will be compared.

WINNING CANDIDATE

The winning candidate will be the candidate, who has accumulated the highest aggregated score (technical scoring + financial scoring).

• Submission of application

Interested candidates are requested to submit fully completed application on the UNDP Vacancy Site.

Submission Package:

• Cover letter explaining the suitability of the consultant: applicants are encouraged to address experience and qualifications listed in the ‘criteria for technical evaluation’.
• Duly filled Personal History Form (P11) and/or Curriculum Vitae (CV) of Consultant including records of experience in similar assignments and specific outputs obtained; P11 can be downloaded at: https://www.unwomen.org/en/about-us/employment
• Financial proposal – specifying a total lump sum amount for the tasks specified in this Terms of Reference. The financial proposal shall include a breakdown of this lump sum amount (daily rate and number of anticipate working days and any other possible costs).
• Please read, use and complete ANNEX I and ANNEX II below to provide your financial proposal.

Applications without a complete financial proposal will be treated as incomplete and will not be considered for further assessment. UN Women reserves the right to accept or reject any bid.

The consultancy recruitment process will be governed by the rules and regulations of the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women).

UN Women Statement on Diversity and Inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of?qualifications, competence, integrity and organizational need.?

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.?

UN Women?has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.? All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).

Deadline of all submission: 14th July 2022

Annex A Price Proposal Guideline and Template The prospective Individual Consultant should take the following explanations into account during submission of his / her price proposal.

• Daily fee

The daily price proposal should indicate a "lump sum amount" which is "all-inclusive". All costs (professional fees, communications, consumables, etc.) that could possibly be incurred by the Consultant needs to be factored into the proposed price. UN Women will not withhold any amount of the payments for tax and/or social security related payments. UN Women shall have no liability for taxes, duties, or other similar charges payable by the Individual Contractor in respect of any amounts paid to the Individual Contractor under this Contract, and the Contractor acknowledges that UN Women will not issue any statements of earnings to the Individual contractor in respect of any such payments.

• Travel costs

UN Women will not cover transportation cost within Apia, Samoa. Any mission travel related costs outside Apia, Samoa – as envisaged in this TOR, the UN Women will cover for the Consultant, for the agreed upon routing and in conformity with UN Women applicable travel rules and regulations.

• Daily Subsistence Allowance

Not applicable.

Will only be paid for approved travel-related mission/s outside of Apia, Samoa i.e. duty station, per this TOR.

• Currency of the price proposal

The applicants are requested to submit their price proposals in TALA$. In case of proposals in other currency, these shall be converted into TALA$ using the official UN exchange rate for currency conversion at the date of applications’ submission deadline.

Annex B Price Proposal Submission Form [ Mandatory document for the Consultant to complete and submit]

To: United Nations Entity for Gender Equality and the Empowerment of Women Ref: National Consultant – Photographer, UN Women Samoa Office

Dear Sir / Madam,

I, the undersigned, offer to provide professional consulting services to UN Women within the scope of the referred Assignment. Having examined, understood, and agreed to the Terms of Reference and its annexes, the receipt of which are hereby duly acknowledged, I, the undersigned, offer to deliver professional services, in conformity with the Terms of Reference. My maximum total price proposal for the assignment is given below: Estimated Costs (in TALA$)

Estimated Costs (in TALA$)

Unit of Measure (e.g. Day, Month, etc)

Unit Price (TALA$)

No. of Units

Total Price TALA$

Consultancy Fee

Daily Fee

$

Other Related Costs e.g. travel and per diem (pls specify)

$

Total TALA$

$

*** Please be informed that for shorter assignments than a full day, the daily rate will be pro-rated into hourly rate.

I confirm that my financial proposal will remain unchanged. I also confirm that the price that I quote is gross, and is inclusive of all legal expenses, including but not limited to social security, income tax, pension, etc., which shall be required applicable laws.

I agree that my proposal shall remain binding upon me for the duration of the contract timeline i.e. 25 days.

I understand that you are not bound to accept any proposal you may receive.

[ Signature]

Date:

Name:

Address:

Telephone / Fax:

Email:

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Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org