National Consultant – Partnerships and Administrative Support (Part-time with 2.5 days per week)

Consultant Human Rights

Overview

Provide administrative and partnerships support for the External Relations Unit.

You have:

• Completion of secondary education required.
• Bachelor’s degree in Business, Marketing, Communications or Public Administration is an asset.
• At least 5 years of progressively responsible experience in administrative, human resources support or partnership management/support or events management.
• Strong preference for candidates with solid experience in project management, partnership development, marketing and communications, planning and coordination of public events and events tailored for high-level audiences.
• Experience in working in a computer environment using multiple office software packages.
• Experience in the use of Quantum is an asset.
• Fluency in English and Thai is required.
• Knowledge of another UN official working language is an asset.

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through the Regional Office for Asia and the Pacific (ROAP) in Bangkok and a number of country (COs) a multi-country office (MCO) as well as programme presences (PPs) across the region, UN Women builds on a long history of support to governments, civil society and other actors to deliver for women and girls. We advocate for and enhance accountability to enhance women’s political participation and prevent and respond effectively to violence against women. Our economic empowerment programmes seek greater economic security and rights particularly for marginalized groups of women. Other programmes in Asia and the Pacific involve partnering with women in their efforts to engage in peace and reconstruction efforts and push for gender equality (GE) provisions integral to preparing for, mitigating and responding to disasters and emergencies. To bolster gender-responsive budgeting and public planning, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sectors.

Reporting to the Head of the External Relations Unit, the part-time National Consultant for Partnerships and Administrative Support works with and provides support to the External Relations Unit (ERU), in close collaboration with the full-time Partnerships and Administrative Assistant. ERU is made up of the Partnerships & Resource Mobilization, Advocacy, and Communications teams. The National Consultant for Partnerships and Administrative Support carries out a variety of general and standardized tasks to help the unit drive forward its ambitious plans to expand resources, partnerships, and visibility in the region. The National Consultant for Partnerships and Administrative Support provides administrative, logistical, and partnerships assistance to the unit to enable smooth implementation of the unit’s strategic objectives.

Duties and Responsibilities

Duties and responsibilities

1. Provide administrative support for streamlined and effective contract management, recruitment and renewal

• Provide administrative support in the preparation of recruitment of a range of consultancy positions for the External Relations Unit
• Process and support the renewal of standard and complex contracts in accordance with HR and Procurement rules and regulations
• Regularly and closely monitor contracts ensuring timely payments as delegated

2. Provide administrative support to the financial management of the External Relations Unit

• In conjunction with the Partnerships and Administrative Assistant, contribute to the creation of projects in Quantum, prepare budget revisions, revise project awards and status (where applicable); and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects,
• Create requisitions in Quantum for unit projects; register good receipts in Quantum.

3. Provide administrative support to the effective delivery of the unit’s partnerships, advocacy, and communications objectives

• In conjunction with the Partnerships and Administrative Assistant, contribute to logistical, administrative and financial arrangements for events and meetings for high-level participants/attendees (i.e. key bilateral or private sector donors, large conferences or roundtables involving senior government officials, business leaders and/or philanthropists) as well as missions;
• Make travel arrangements for members of the ERU, including travel requisitions and claims;
• Organize and coordinate filing of documents in close coordination with the Partnerships and Administrative Assistant, contribute;
• Maintain key contacts database (media contacts, newsletter lists, etc.) in collaboration with team leads;

4. Facilitation of knowledge building and knowledge sharing

• Provide administrative support to the organization of training for the office staff, Country Offices and Programme Presences and partners on communications, advocacy, and resource mobilization and partnerships related issues.

Expected deliverables and timelines ?

Tasks and Deliverables

Time****line

Monthly Status Report to be submitted. This report will include updates on progress in the following areas of work:

Provide administrative support for streamlined and effective contract management, recruitment and renewal

• Provide administrative support in the preparation of recruitment of a range of consultancy positions for the External Relations Unit
• Process and support the renewal of standard and complex contracts in accordance with HR and Procurement rules and regulations
• Regularly and closely monitor contracts ensuring timely payments as delegated

Provide administrative support to the financial management of the External Relations Unit

• In conjunction with the Partnerships and Administrative Assistant, contribute to the creation of projects in Quantum, prepare budget revisions, revise project awards and status (where applicable); and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects
• Create requisitions in Quantum for unit projects; register good receipts in Quantum.
• Processing payments for consultants and other finance support

Provide administrative support to the effective delivery of the unit’s partnerships, advocacy, and communications objectives

• In conjunction with the Partnerships and Administrative Assistant, contribute to logistical, administrative and financial arrangements for events and meetings for high-level participants/attendees (i.e. key bilateral or private sector donors, large conferences or roundtables involving senior government officials, business leaders and/or philanthropists) as well as missions;
• Make travel arrangements for members of the ERU, including travel requisitions and claims;
• Organize and coordinate filing of documents in close coordination with the Partnerships and Administrative Assistant, contribute;
• Maintain key contacts database (media contacts, newsletter lists, etc.) in collaboration with team leads;

Facilitation of knowledge building and knowledge sharing

• Provide administrative support to the organization of training for the office staff, Country Offices and Programme Presences and partners on communications, advocacy, and resource mobilization and partnerships related issues.

Due date on the 15th of the month (following) i.e., for the month of November, the monthly status report is due on 15 December

Supervision

The consultant will be supervised by the Head of External Relations, UN Women Regional Office for Asia and the Pacific.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Strong knowledge of UN Women processes and systems
• Excellent human resources/contract management skills
• Excellent analytical skills
• Excellent financial management skills
• Strong inter-personal skills, communicate effectively with staff at all levels of the organization
• Strong networking skills
• Ability to work in a highly pressured environment

Required Skills and Experience

Education:

• Completion of secondary education required.
• Bachelor’s degree in Business, Marketing, Communications or Public Administration is an asset.

Experience:

• At least 5 years of progressively responsible experience in administrative, human resources support or partnership management/support or events management;
• Strong preference for candidates with solid experience in the following areas: project management, partnership development, marketing and communications, planning and coordination of public events and events tailored for high-level audiences;
• Experience in working in a computer environment using multiple office software packages;

• Experience in the use of Quantum is an asset.

  Language requirement:

• Fluency in English and Thai is required;

• Knowledge of another UN official working language is an asset

Contract period and work location

This is a twelve-month, part-time contract commencing on 25 October 2023 and ending on 24 October 2024. The national consultant may be based in Bangkok, Thailand, or home-based.

Evaluation

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria: Technical Evaluation Criteria Obtainable Score A) Education 20B) Experience and skills 50C) Language 30Total Obtainable Score 100%Submission of application

Interested candidates are encouraged to submit electronic application to hr.bangkok@unwomen.org, no later than 17/10/23.

Submission package includes:

• Cover letter outlining relevant work experience
• UN Women Personal History form (P-11) which can be downloaded from Download UN Women Personal History Form (P11)

UN Women Statement on Diversity and Inclusion

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: jobs.undp.org