National Consultant on Web Management and Editorial Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women work in Ukraine is aligned to its corporate priority areas: increasing women’s leadership and participation; engaging women in all aspects of peace and security processes; and making gender equality central to national development planning and budgeting. As a part of the United Nations Country Team UN Women supports the government and the civil society in implementation of the international commitments on women’s rights and gender equality.

UN Women’s web presence is the organization’s online window to the world, the go-to place for large global audiences who want to learn about the organization. It is therefore a crucial tool for UN Women to position itself as the premier advocate of gender equality and women’s empowerment globally and to present the results of its work for women around the world.

To enhance its communication with state and non-state partners, as well as the general public, in Ukraine the UN Women Ukraine Country Office developed its official country website. The website serves as a tool for UN Women Ukraine to provide up-to-date information to partners, donor organizations, media, private sector, academia and the general public, about gender equality, women’s empowerment, UN Women worldwide, UN Women Ukraine Country Office, in particular. Thus, UN Women Ukraine Country Office seeks a Web Management and Editorial Consultant for the period of 5 months, to support the communication team of the office in performing specialized technical tasks that go beyond the team’s technical and expert capacity as well as the training received.

Duties and Responsibilities

Under the overall guidance of the UN Women Representative in Ukraine and a direct day-to-day supervision of the UN Women Programme Coordinator and Communication and Advocacy Analyst, the National Consultant will implement a set of tasks, including, but not limited to:

• Undertake regular in-depth website testing in order to discover bugs and overlooked errors, both for desktop and mobile Website versions;

• Interact with the HQ Web team regarding the CO website operations, maintenance, bugs removal, and ad hoc requests such as granting access to the website Web statistics and likewise;

• Build and customize new pages on the CO website with a more complex structure, such as pages for various campaigns

• build In-Focus website section;

• build Reports sections and migrate content (previous reports) from the old landing to the UN Women Ukraine website;

• Conducting the training for the UN Women Ukraine communication team on creating such sections; modify the main navigation menu to reflect newly added sections and make them accessible;

  • Provide any other assistance related to working with the Web Content Management System that runs the country website.
  • Deliver training sessions to further improve the capacity of the communication team members to the ensure their full understanding of how the Web CMS operates; deliver training sessions on web-site related aspects for the new staff, if required;
  • Engage in any other website-related activities that might require web development expert’s support.

Warranties, Consent and Intellectual Property

The Consultant represents and warrants that he/she has not, and undertakes that he/she shall not, infringe any third-party intellectual property rights in performing any activities pursuant to the Contract. The Consultant represents and warrants that that he/she shall perform the activities pursuant to the UN Women Photo Policy and Guidelines including obtaining written consent when required, including from survivors of violence and from the legal guardian/s of children under 18 years of age.[1]

The Consultant shall indemnify, hold and save harmless, and defend, at its own expense, UN Women, its officials, employees, consultants, agents or other representatives from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses arising out the Consultant’s violations of the representations and warranties above.

The indemnity set forth, above, shall not apply to:

A claim of infringement resulting from the Consultant’s compliance with specific written instructions by UN Women directing a change in the specifications for the Deliverables or directing a manner of performance of the Contract not normally used by the Consultant; or

A claim of infringement resulting from additions to or changes in any Deliverables furnished under the Contract if UN Women or another party acting under the direction of UN Women made the changes.

UN Women shall advise the Consultant about any such suits, proceedings, claims, demands, losses or liability within a reasonable period of time after having received actual notice thereof. The Consultant shall have sole control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and immunities of UN Women or any matter relating thereto, for which only UN Women itself is authorized to assert and maintain. UN Women shall have the right, at its own expense, to be represented in any such suit, proceeding, claim or demand by independent counsel of its own choosing.

In the event the use by UN Women of any Deliverables provided to UN Women by the Consultant, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in the event of a settlement, is enjoined, limited or otherwise interfered with, then the Consultant, at its sole cost and expense, shall, promptly, either:

• procure for UN Women the unrestricted right to continue using such Deliverables provided to UN Women;
• replace or modify the Deliverables provided to UN Women, or part thereof, with the equivalent or better product, or part thereof, that is non-infringing; or,
• refund to UN Women the full price paid by UN Women for the right to have or use such Deliverables, or part thereof.

UN Women confirms that the whole of the copyright present, future or contingent whatsoever and all other right, title and interest in and to the Deliverables shall be vested in the Consultant throughout the world in accordance with all applicable copyright laws. The Consultant further acknowledges and agrees that UN Women shall have the unconditional non-exclusive and perpetual right to make use of the Deliverables including but not limited to the entire take of all photographs from the Assignment in such manner as UN Women shall in its sole discretion think fit including without limitation the right to include the Deliverables on its own website and/or in any other public relations materials used to promote UN Women. UN Women may re-edit the Deliverables or any part thereof as convenient for its own exploitation of the Deliverables in any medium. UN Women may provide the Deliverables to other UN agencies and the media at no cost and may apply a Creative Commons Attribution-NonCommercial-NoDeriv 2.0 Generic license to the Deliverables.

The provisions of this section of the Terms of Reference shall supersede any inconsistent terms in the Contract for Consultant including the Conditions of Service for Consultants.

[1] For a model UN Women consent form, see Annex 1 of the UN Women Photo Policy and Guidelines.

Key Deliverable****s

Monthly timesheets and brief narrative reports about implemented activities and achieved results with attached supporting documents submitted.

Competencies

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

Qualification Criteria:

• Master’s degree in a relevant field (for example, web management, development or web communications). An undergraduate degree in combination with 2 additional years of qualifying experience may be accepted in lieu of a master’s degree.
• At least 3 years’ experience with managing websites using web-based content management systems, preferably Drupal.
• Proven experience with web taxonomies to categorize and tag web content, preferably with an understanding of gender-related issues. (with the references provided);
• Proven experience in coding HTML and CSS according to the latest web standards.
• Proven experience providing training and technical support to WCMS users.
• Proficient Ukrainian and English
• Computer literacy and ability to effectively use office technology equipment, IT tools, ability to use Internet and email.

Performance evaluation:

Contractor’s performance will be evaluated against such criteria as: timeliness, responsibility, initiative, communication, accuracy, and quality of the services delivered. The evaluation will be carried out and cleared by the hiring manager, which will also be the basis for payment on a delivery-by-delivery basis to the consultant.

Financial arrangements:

Payment will be provided upon receipt of the deliverables (above).

Evaluation of applicants

Technical criteria – 70% of total evaluation – max 70 points:

The total number of points allocated for the technical qualification component is 70. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Criterion A – Relevant education Secondary education– 5 points

Criterion B – Language skills - 5 points

Fluency in Ukrainian/Russian (4 points), working level of English is an asset (5 points)

Criterion C – Relevant Experience with total for all following criterion – 60 points, including:

At least 3 years’ experience with managing websites using web-based content management systems, preferably Drupal (3 years- 15 points, more than 3 years- 20 points) – 20 points

Proven experience with web taxonomies to categorize and tag web content, preferably with an understanding of gender-related issues (with the references provided) – 15 points

Proven experience providing training and technical support to CMS users – 10 points

Proven experience in coding HTML and CSS according to the latest web standards – 15 points

Total Obtainable Score – 70 points.

Financial/Price Proposal evaluation:

• Only the financial proposal of candidates who have attained a minimum of 49 points in the technical evaluation will be further considered and evaluated.
• The total number of points allocated for the financial/price component is 30.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 49 points in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
• Evaluation of submitted financial offers will be done based on the following formula: S = Fmin / F * 30 (S - score received on financial evaluation; Fmin - the lowest financial offer out of all the submitted offers qualified over the technical evaluation round; F - financial offer under the consideration).

The candidate’s application should include:

• A brief Letter of Interest containing the statement on candidate’s experience in the field of recruitment. Completed and signed UN Women Personal History (P-11) form, which can be downloaded from: https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc.
• Proposal. Financial proposal should include proposal for the rate of services per hour of work, rate of service per full day of work.
• References to previous projects (through sharing the links along with the application documents)

Application procedure

Interested candidates are requested to apply no later than 20 April, 09:00 am EEST by submitting P-11 and financial proposal as one attachment.

Applications without P11 and financial proposal may be treated as incomplete and may not be considered for further assessment******.

Sample of Financial Proposal

The format shown on the following tables is suggested for use as a guide in preparing the Financial Proposal

Cost Breakdown per Deliverables*

Price, UAH

2

Rate per day (Kyiv)

*Basis for payment tranches

UN Women applies fair and transparent selection process that would take into account the competencies/skills of the applicants as well as their financial proposals.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).