National consultant on Programme Operations Support (Safe and Fair and WPHF Projects)

Consultant Human Rights

Overview

Provide support to programme team for effective implementation.

You have:

• Bachelor's degree in Business or Public Administration, and or any related field
• At least 5 years of progressively responsible experience in administration or programme and finance management/support in international organizations
• Experience in working in a computer environment using multiple office software packages.
• Knowledge of UN Women and/or other UN corporate monitoring tools (ATLAS, Results Management System, Sharepoint, etc.) an advantage
• Understanding of procurement & operational procedures
• Strong written and communication skills in English and in Myanmar.

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

I. Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Myanmar Country Office is based in Yangon, with offices in the capital Naypyitaw as well as in Mon, Kachin and Rakhine States. Under its Strategic Note 2019-2021, UN Women Myanmar focuses on delivering on the following interlinked programme areas underpinned by support for intergovernmental and normative processes:

• Women’s Leadership and Gender Responsive Governance
• Women’s Economic Empowerment
• Women, Peace and Security and Gender in Humanitarian Action and Disaster Risk Reduction.

The “Safe and Fair: Realizing Women Migrant Workers’ Rights and Opportunities in the ASEAN Region (2018-2022)” is part of the European Union-United Nations (EU-UN) Spotlight Initiative to eliminate violence against women and girls. Safe and Fair (the Programme) is implemented through a partnership between the ILO and UN Women (in collaboration with UNODC) with the overriding objective of ensuring that labour migration is safe and fair for all women in the ASEAN region.

The Programme aims to address women workers’ vulnerabilities to violence and trafficking, strengthen rights-based and gender-responsive approaches to violence against women and labour migration governance and support access to essential services by:

• Improving the frameworks that govern labour migration and ending violence against women;
• Improving access to information and services for women migrant workers and opportunities for them to network and organise;
• Producing data and evidence on the experiences of women migrant workers; and
• Campaigning to generate a better understanding of the contribution of women migrants.

The study “Violence and Harassment against Women and Men in the World of Work (2017)” from ILO states that 8 out of 10 women migrant workers migrating from Myanmar to Thailand reported having experienced violence during their migration experience. Myanmar women migrants are exposed to violence and discrimination based on intersecting forms of discrimination. Vulnerability to risk can often begin in Myanmar, especially when women have limited access to the information, skills, financial literacy and opportunities they would need to be able to engage with fair and regular migration options.

A varied number of service providers in Myanmar serve to meet the needs of women migrant workers, including public service providers, embassies or consular offices, employers, trade unions, migrant worker resource centres, civil society organisations, faith-based organisations and community based networks of women migrant workers. Service providers and stakeholders can benefit from a more coordinated response and strengthened referral processes to ensure that service delivery to women migrant workers in a way that is gender-responsive and sensitive to their unique needs and circumstances.

The Women’s Peace and Humanitarian Fund (WPHF) supports local women’s rights and women led civil society organizations operating in conflict affected and humanitarian settings. The 2020 fund focuses on COVID-19 emergency response, funding CSOs in emergency settings.

II.Purpose of the consultancy

Within the described context, the Safe and Fair and WPHF programmes are seeking to recruit a consultant to work with and provides support to the members of the Programme Team in the development and implementation of joint ILO-UN Women Project Safe and Fair: Realizing women migrant’s workers’ rights and opportunities in the ASEAN region. The consultant (programme assistant) will provide support and assistance to the team to ensure effective programme implementation in line with UN Women rules and regulations and in coordination with ILO and implementation partner, Women Organization Network (WON) including sub-partner organizations of the project.

The consultant will also work with two CSOs which is implementation partners of UN Women’s project WPHF: The Women’s Peace and Humanitarian Fund (WPHF) supports local women’s rights and women led civil society organizations operating in conflict affected and humanitarian settings. The 2020 fund focuses on COVID-19 emergency response, funding CSOs in emergency settings, to reach effective programme implementation in line with UN Women rules and regulations as mentioned above.

Duties and Responsibilities

I.Scope of work

The consultant is expected to complete the following key tasks:

1. Programme Management Support:

• Provide programme and administrative support to programme team in the preparation of various programme documents, such as workplan, budgets, reports, and proposals on programme implementation arrangements.
• Under the guidance of the supervisor, assemble briefing materials prepare power-points and other presentations for the programme unit.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines and other materials as required.
• Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.

• Review of contributions agreement, managing contributions in Atlas.

  2. Financial Management Support:

• Use Atlas to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.

• Create requisitions in Atlas for receipt of goods and services, including making budget checks for requisitions, POs and vouchers.
• Provide verification of expenditures (FACE-form) of partner organizations according to UN Women financial procedure and organizing verification notes to provide partners, monitoring specialist, programme team and keep filling for records.
• Keep and filing the expenditure documents of partner organizations
• Review financial reports; prepare non-PO vouchers for SAF and WPHF projects
• Prepare necessary supporting documents on hiring international and national consultants and Process payments for consultants

• Support the programme team in the tracking of and reporting on mobilized resources.

  3. Administrative Support to the Programme Unit:

• Provide administrative supports to programme team in organization of events, meeting, workshop, etc. Making travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.

• Draft non-substantive correspondence, maintain, and organize up-to-date hard and electronically received information, and ensure up-to-date filling. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
• Prepare presentation material/ slides in power point for presentation for meetings/ workshops and keep all papers ready for meetings.

• Prepare meeting minutes for monthly coordination meetings

  4. Supports knowledge building and knowledge sharing in the CO and with relevant UN Women and ILO offices focusing on

  achievement of the following results:

• Participation in the trainings for the operations/ project staff on programme

• Contributions to knowledge networks and communities of practices.
• Facilitate the exchange of information with relevant UN Women stakeholders working on Safe and Fair: Realizing women migrant workers’ rights and opportunities in the ASEAN region.
• Effectively coordinate with ILO country Office for matters related to the project implementation.

Competencies

I.Competencies

Key Indicators

• Timely and quality of programme delivery in line with budget and workplans, and inline with all UN Women operational rules and regulations, including security

• Timely and quality monitoring of programme activities

• Relations with partners and stakeholders

• Quality financial reports and timely submission including payments

• Accurate data entry and tracking, proactive follow-up on commitments

• Clear presentation of information ensures proper programme implementation

Core Values:

• Respect for Diversity

• Integrity

• Professionalism

Core Competencies:

• Ethnic and value

• Organizational Awareness

• Development and Innovation

• Work in teams

• Communicating and Information Sharing

• Self-management and Emotional Intelligence

• Conflict Management

• Continuous Learning and Knowledge Sharing

• Appropriate and Transparent Decision Making

Required Skills and Experience

1.Final products and deliverables

The consultancy is expected to be completed within a period of six (6) months from the date of the contract signing with close communications with Junior Program Officer (WEE Pgoram) and Program Analyst (EVAW, Migration and Trafficking) of UN Women Myanmar Office.

The consultancy will result in the following output: -

Planned deliverables

Deadline

Schedule of Payment

Deliverable 1

· Report on workplan for up-coming 6 months to Junior Program Officer & Program Analyst

SAF, February 2021

5% of total fees

· Undertake and logistical arrangements for Project workshops

(by 28th Feb 2021)

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer & Program Analyst in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

· Report on workplan for up-coming 6 months to Junior Program Officer

WPHF, February 2021

5% of total fees

· Report on monitoring partner organizations’ submission of second report on Q1 financial report of WPHF project

(by 28th Feb 2021)

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

Deliverable 2

· Report on monitoring partner organizations’ FACE-form submission of Q1-2021 by WON for Safe and Fair project

SAF, March 2021

9 % of Total Fees

Report on invitations, document preparation, travel logistics, onsite support during event of International Women’s Day event and report on liquidation of expenditures

(by 31 March 2021)

· Report on month-end closure processes (POs, payments etc.) for March

· Report on both SAF’ OWP (operational workplan) update/ revision

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer & Program Analyst in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

· Document verification of expenditures of WPHF project partner (AGIPP) on Q2 financial report (FACE-form) and report on verification note to Programme team and to the partner (Akhaya)

WPHF, March 2021

9 % of Total Fees

· Liquidation submission of Q2 advance settlement (Akhaya), prepare and submit Q3 advance

(by 31 March 2021)

· Report on month-end closure processes (POs, payments etc.) for March

· Report on WPHF projects’ OWP (operational workplan) update/ revision

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

Deliverable 3

· Documented verification of expenditures SAF project partner (WON) on Q1 – 2021 financial report (FACE-form)

SAF, April 2021

9% of total fees

· Report on verification note to Programme team and to the partner (WON)

(by 30 April 2021)

· Liquidation submission of Q1 – 2021 advance settlement (WON), prepare and submit Q2 – 2021 advance if Q1 liquidation rate is 80% and above

· Report on month-end closure processes (POs, payments etc.) for April

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer & Program Analyst in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

· Document verification of expenditures of WPHF project partner (AGIPP) on Q2 financial report (FACE-form)

WPHF, April 2021

9% of total fees

· Report on month-end closure processes (POs, payments etc.) for April

(by 30 April 2021)

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

Deliverable 4

· Travel arrangement for projects if necessary

SAF, May 2021

9% of total fees

· Report on month-end closure processes (POs, payments etc.) for May

(by 31 May 2021)

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer & Program Analyst in delivery tracking

· Report and prepare on SAF’ OWP (operational workplan) update/ revision and working with Program Analyst for OWP revision detail discussions.

· Ensure document Ensure document retention through systematic filing on sharepoint related to the project

· Report on Q2 FACE-from verification note to Programme team and to the partner (AGIPP), liquidation submission of Q2 advance settlement for AGIPP, prepare and submit Q3 advance

WPS, May 2021

9% of total fees

· Document verification of expenditures of WPHF project partner (Akhaya) on Q3 financial report (FACE-form), report on verification note to programme team as well as partner (Akhaya) and Q4 advance submission

(by 31 May 2021)

· Travel arrangement for projects if necessary

· Report on month-end closure processes (POs, payments etc.) for May

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

Deliverable 5

· Documented verification of expenditures SAF project partner (WON) on Q2 – 2021 financial report (FACE-form)

SAF, June 2021

9% of total fees

· Report on Q2 – 2021 verification note to Programme team and to the partner (WON)

(by 30 June 2021)

· Liquidation submission of Q2 – 2021 advance settlement (WON), prepare and submit Q3 – 2021 advance if Q2 liquidation rate is 80% and above

· Report on mid-year project budget revisions for SAF project including programme & budgeting supports for mid-year AWP revision of UN Women MMR

· Report on month-end closure processes (POs, payments etc.) for June

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer & Program Analyst in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

· Document verification of expenditures of WPHF project partner (AGIPP) on Q3 financial report (FACE-form)

WPHF, June 2021

9% of total fees

· Report on mid-year project budget revisions for WPHF project including programme & budgeting supports for mid-year AWP revision of UN Women MMR

(by 30 June 2021)

· Report on month-end closure processes (POs, payments etc.) for June

· Report on both SAF and WPHF projects’ OWP (operational workplan) update/ revision

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

Deliverable 6

Report on invitations, document preparation, travel logistics, onsite support during event of Myanmar Women’s Day event and report on liquidation of expenditures

SAF, July 2021

9% of total fees

· Report on handover note of 6 months consultancy and work with Programme Assistant (GS -5)

(by 6 August 2021)

· Report on month-end closure processes (POs, payments etc.) for July

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer & Program Analyst in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

· Report on Q3 FACE-from verification note to Programme team and to the partner (AGIPP)

WPHF, July 2021

9% of total fees

· Report on handover note of 6 months consultancy and work with Programme Assistant (GS -5)

(by 6 August 2021)

· Report on month-end closure processes (POs, payments etc.) for July

· Undertake and logistical arrangements for Project workshops

· Prepare documents for travel, procurement and consultancy as required

· Assist Junior Program Officer in delivery tracking

· Ensure document retention through systematic filing on sharepoint related to the project

2. Contract Period and Work Location

The consultant will be based in Yangon. The consultant may be requested to travel on mission to Nay Pyi Taw and IPs & field offices areas, for which tickets will be organized by UN Women and Daily Subsistence Allowance (DSA) will be provided as per UN Women rules and regulations. Travel Authorization will be granted to the consultant prior to the travel dates.

3. Payment

Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed. Payments will be based on the deliverables (within the indicated timeframes).

4.Key qualifications

• Bachelor’s degree in Business or Public Administration, and or any related field
• At least 5 years of progressively responsible experience in administration or programme and finance management/support in international organizations
• Experience in working in a computer environment using multiple office software packages.
• Knowledge of UN Women and/or other UN corporate monitoring tools (ATLAS, Results Management System, Sharepoint, etc.) an advantage
• Understanding of procurement & operational procedures
• Work experience within the UN system is an asset
• Previous experiences of working with implementing partners, FACE-form and verification process is an asset
• Strong written and communication skills in English and in Myanmar.

5.Evaluation

Applications will be evaluated based on the cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individuals is evaluated based on following technical qualification evaluation criteria:

Technical Evaluation Criteria

Obtainable Score

• Education

• Bachelor’s degree in Business or Public Administration, and or any related field

1. B) Substantive experience and skills

• Bachelor’s degree in Business or Public Administration, and or any related field
• At least 5 years of progressively responsible experience in administration or programme and finance management/support in international organizations
• Experience in working in a computer environment using multiple office software packages.
• Knowledge of UN Women and/or other UN corporate monitoring tools (ATLAS, Results Management System, Sharepoint, etc.) an advantage
• Understanding of procurement & operational procedures
• Work experience within the UN system is an asset
• Previous experiences of working with implementing partners, FACE-form and verification process is an asset
• Strong written and communication skills in English and in Myanmar.

70%

C) Report writing, editing and language skills

• Strong written and communication skills in English and in Myanmar

15%

Total Obtainable Score

100%

Financial/Price Proposal evaluation******:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allocated for the financial component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
• Financial proposal: the financial proposal shall specify a lump sum amount breaking down the professional fee for each deliverable and travel related cost (if any). Please see the financial proposal template as below.

Items

Amount (USD)

1. Lump Sum fee

• Deliverable 1

  • Deliverable 2

  • Deliverable 3

  • Deliverable 4

  • Deliverable 5

  • Deliverable 6

2. Travel related cost for official business outside of Yangon if any will be paid by UN Women.

Total Financial Proposal

A)Submission of application

Interested candidates are requested to submit application package to UNDP job portal and copy to hr.myanmar@unwomen.org not later than 14Th February, 2021.

Submission package includes:

• Updated CV or resume
• Personal History Form (P11), which can be downloaded from http://asisapacific.unwomen.org/en/about-us/jobs
• Letter of interest containing the statement on candidate’s experience in the field of the assignment
• Financial Proposal

Note: Financial proposal will be in USD, but the contract will be in MMK currency ONLY with equivalent to USD proposed amount (using February 2021 UN exchange rate)

**Please note, you can only submit 1 file in the UNDP application system. If you submit your application through the UNDP application system, please create one file with all the required documents mentioned above. Applicants with incomplete submission will not be considered

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Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: jobs.undp.org