National Consultant – Graphic Designer to Develop the Visual Content of the Solomon Islands’ Community Based Disaster Risk Management Manual, UNW Fiji MCO

Consultant

Contract

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Background

Background

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, humanitarian action, human rights and peace and security. UN Women provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with civil society and other relevant actors.

One of the key programme areas for the agency is humanitarian action. Natural disasters affect women, girls, boys and men differently. Research shows that women and girls are disproportionally affected by disasters, are more likely to die in disasters, and have different and uneven levels of resilience and capacity to recover. In disasters, women are likelier than men to lose their lives and livelihoods. They face strong gender-specific barriers in disaster recovery and their specific needs, leadership potential and contributions are frequently ignored and unleveraged in resilience building and disaster risk reduction. This undermines the sustainability of entire communities and leaves the most impoverished and marginalized furthest behind in disaster prevention, preparedness and recovery.

Under the humanitarian portfolio, UN Women is implementing a project, the Gender Inequality of Risk and Promoting Community Resilience in Solomon Islands with partners including UNDRR, International Federation of the Red Cross. The project goal is that gender inequalities of loss of lives and livelihoods mitigated and resilience of communities to natural hazards enhanced in a changing climate in Solomon Islands. There are three outcomes of the project:

1. Government and key stakeholders generate and use evidence/data on the gender dimensions of disaster risk, particularly in terms of women’s exposure to hazards, vulnerability, and capacity to inform their policy and programme interventions.
2. National and local disaster risk governance is gender responsive.
3. Women meaningfully participate in and lead disaster risk reduction and resilience building.

The Community Based Disaster Risk Management Facilitator’s Guidebook (CBDRM Manual) was compiled by the program division of the National Disaster Management Office of Solomon Islands (NDMO) in 2014. The Manual aims at training local people and was developed based on various community-based disaster risk management tools used by NDMO over the years. The contents of the manual were simplified for people in rural and remote communities of Solomon Islands to easily follow step by step in understanding and identifying hazards, assessing vulnerability, risks and developing action plans to prepare and respond to disasters. The manual has been widely used by NDMO and other organizations working in the disaster risk reduction and management in the country.

In response to the request by NDMO, followed by extensive consultations with disaster risk management organizations, a two-day cross-learning forum was held on 15 -16 October 2019 in Honiara. This was supported by the Gender Inequality of Risk and Building Community Resilience Project (GIR) with UN Women, UNDRR and Solomon Islands Red Cross. The objectives of the cross-learning forum were: to bring together practitioners in community-based disaster risk management to explore and share gender and social inclusion issues; to identify gaps in practice and research best practices, and lessons learned, to initiate an ongoing dialogue; and to provide broad recommendations to NDMO in integrating gender and socially inclusion into the current draft of the community-based disaster risk management training manual, which is a key tool being used by a range of stakeholders in the country.

The Forum was attended by more than 30 representatives from Solomon Islands Red Cross branches, Village Disaster Committee members of Guadalcanal Province, Chairwomen of Isabel and Makira Province Protection Committee, National Protection Committee members (consisting of largely members of Disaster Ready AHP Program) including People with Disabilities Solomon Islands and Church-based Organizations, Australia Pacific Climate Partnership, Ministry of Agriculture and Livelihood, and Ministry of Women, Youth, Children and Family Affairs. A range of recommendations were made at this Forum including inputs to the content as well as to the process of the revision. This concept paper is developed based on the ways forwards identified in the forum. It was recommended that a Task Force will be created to take forward the revision of the CMDRM Manual.

In 2020, a Task Force led by NDMO was created to guide the revision of the manual. International and National consultants were recruited to undertake consultations and revision with the Task Force members. The manual is at the 2nd revision stage now after a series of bilateral and group consultations at national, provincial and community levels. One of the key recommendations from the consultative process is that the manual should be simplified with graphic representations.

Duties and Responsibilities

Objectives of the assignment

The consultancy has two key objectives:

• To produce the visual content of the CBDRM manual, including layout and graphics that will be understood to wider audiences in communities of the Solomon Islands;
• To make the manual more accessible and user-friendly to different groups including persons with disabilities;

Scope of Work/Duties and Responsibilities

Under the overall guidance of the UN Women Gender and Protection Specialist (Suva-based) and the GIR Project Coordinator (Honiara-based), the Consultant will undertake the following tasks:

• To design the CBDRM manual layout, develop graphics and transform text-based communication in the manual into visual graphic design;
• To provide recommendations on the best and most relevant visual design style and materials suitable for the project’s target audience;
• Liaise with and report to UN Women Gender and Protection Specialist and assignment consultants regarding any visual design work.

Duration of the assignment

The duration of this assignment will be 15 working days within a 2-months period of work assignment as per the suggested schedule of deliverables below.

Expected Deliverable

The Consultant is expected to deliver the following outputs.

No.

Deliverables

Approximate No. of days

Deadlines

1.

Initial meeting with the UN Women Fiji MCO, UN Women Solomon Islands and CBDRM consultants on development of work plan

1

2.

Graphics for the manual content developed

8

Submit draft graphics for review -50%

April

3.

Revised graphics based on comments

1

6.

Design and layout developed

2

7.

The manual that is designed and laid out

2

8.

Submit the draft product and revised based on comments

1

Submit a final designed and laid out product with graphics

Final payment: – 50%

Total 15 days

May 31

The assignment should be carried out with the incumbent being responsible for delivering the following outputs:

• CBDRM manual layout (digital and for print);
• Thematic unified infographics and graphics for the manual;
• Translates text into visual graphics;
• Ensure consistency of the layout and graphics in both CBDRM Manual ‘Facilitator’s Notes’ and ‘Community Participants Notes’

Upon receipt of the final deliverables and prior to the payment of the installment, the deliverables, will be reviewed and approved by UN Women within one week.

All the documents, including the images, layouts will remain property of UN Women and cannot be used without UN Women’s permission.

Inputs

• UN Women will provide the Consultant with the manual in a written form.
• UN Women will cover the costs for translation of printed materials as required throughout the duration of the assignment.
• The Consultant is expected to work remotely using her/his own computer but may access the UN Women office for printing of relevant documents or should he/she be required to work on-site at any point during the assignment.

Performance evaluation

Contractor’s performance will be evaluated based on: timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

Financial arrangements

Payment will be made in 2 (two) instalments and will be authorized upon submission and approval of deliverables and certification by the Gender and Protection Specialist that the services have been satisfactorily performed.

Travel

UN Women will not cover transportation cost within or to Suva. Travel costs outside Suva will be covered separately by UN Women with prior approval.

During the consultancy assignment’s related missions, UN Women Fiji MCO will cover travel cost for the Consultant for the agreed upon routing and in conformity with UN Women applicable rules and regulations.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies

• Ability to think conceptually, strategically and analytically;
• Demonstrates strong oral and written communication skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Results oriented, flexible and problem-solving skills.

Required Skills and Experience

The Consultant should fulfill the following requirements:

Education

• Completion of secondary education is a requirement. Diploma or Certificate in Graphic Design or in any other related field including art design work/s is an asset.

Experience and skills

• At least 5 years of progressively responsible experience in graphic design work.
• Strong theoretical and practical background in graphic designs, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, or similar.
• Proven experience of graphic production from start to published/printed product with knowledge of printing processes (offset and digital) and color management.
• Experience in working with international organizations (successful experience in working with UN Agencies is an asset).

Language and other skills

• Fluency in verbal & written English is a must.
• Working knowledge of Pijin will be considered an advantage.

Evaluation

Initially, individual consultants will be short-listed based on the following minimum qualification criteria:

• Completion of secondary education is a requirement. Diploma or Certificate in Graphic Design or in any other related field including art design work/s is an asset.
• At least 5 years of progressively responsible experience in graphic design work.

The shortlisted individual consultants will be further evaluated based on a cumulative analysis process, with a total score being obtained upon the combination of weighted technical and financial attributes.

Cost under this method of analysis is rendered as an award criterion, which will be 30% out of a total score of 100 points.

Evaluation of submitted offers will be done based on the following formula:

where:

T

is the total technical score awarded to the evaluated proposal (only to those proposals that pass 70% of 70 points obtainable under technical evaluation);

C

is the price of the evaluated proposal;

Clow

is the lowest of all evaluated proposal prices among responsive proposals; and

X

is the maximum financial points obtainable (30 points)

Technical evaluation will be represented through desk review of applications. Interviews and/or written tests will be organized if needed only, depending on the short-listed candidates’ qualifications.

Technical Qualification Evaluation Criteria: The technical part is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

No.

Criteria

Maximum points

Completion of secondary education is a requirement. Diploma or Certificate in Graphic Design or in any other related field including art design work/s is an asset.

Secondary Education – 10 pts, Tertiary/Diploma - 1 pts up to a maximum of 15 pts.

15

1. At least 5 years of progressively responsible experience in graphic design work.

5 years – 10 pts,

Each year over 5 years - 1 pts up to a max 15 pts.

15

1. Strong theoretical and practical background in graphic designs, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, or similar.

10

1. Proven experience of graphic production from start to published/printed product with knowledge of printing processes (offset and digital) and color management.

10

1. Experience in working with international organizations (successful experience in working with UN Agencies is an asset).

10

1. Fluency in verbal and written English is a must.

5

1. Working knowledge of Pijin will be considered an advantage.

5

Maximum Total Technical Scoring

70

Financial Qualification Evaluation Criteria: In the Second Stage, the financial proposal of candidates, who have attained minimum 70% score in the technical evaluation (at least 49 points), will be compared.

WINNING CANDIDATE

The winning candidate will be the candidate, who has accumulated the highest aggregated score (technical scoring + financial scoring).

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Added 3 years ago - Updated 3 years ago - Source: jobs.undp.org