National Consultant for Conference and Event Management Support, Beijing, China

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child #Child Friendly#

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection, and development. We support child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.

UNICEF in China promotes policies and laws that better deliver on children’s rights. The overall purpose of UNICEF China’s Social Policy programming is to ensure that fewer children in China are subject to multidimensional poverty, by being better able to access affordable social protection mechanisms and quality social services. This will allow children’s rights to be protected – particularly the most vulnerable and those lagging behind - to better achieve their educational potential, be guaranteed of improved health outcomes and assume their role as productive members of their society, community, and family in the rapidly transforming environment in China.

The East Asia and Pacific region is one of the world’s most urbanized, marked by rapid growth and burgeoning social, economic, health and environmental challenges, affecting the well-being of children. UNICEF’s expanded role across various sectors and governmental levels in the region is pivotal for fostering environments where urban children can thrive safely and sustainably. In the region, UNICEF has been at the forefront of promoting the Child Friendly Cities (CFCs) concept since 1999, generating growing interest in recent years with more than 150 Asian cities involved. The UNICEF Child Friendly Cities Initiative (CFCI) has supported cities and communities in their commitment to implement the UN Convention on the Rights of the Child (CRC) and achieve results for all children.

How can you make a difference?

Under the direct supervision of the Programme Manager of Child Friendly Cities Initiative (CFCI), Social Policy Section of UNICEF China, the National Consultants will closely work with PM and the CFC team, to provide effective operational and time-bound support to the all the planned events, including child photojournalist training, regional CFC conference, World City Day city engagement, city-level CFC training (min. two times), city-level CFC conference, etc. Specific assignments of each event are listed below:

Overall Responsibilities

• Work closely with CFC team to ensure effective preparation, management, and execution of the events in accordance with the highest national standards.
• Support in ad hoc programme development tasks.

Event Preparation Stage

• Support the conceptualization, improvement and finalization of the event concept note and planning.
• Support in needs assessment
• Support the collection and update of participates information.
• Collate, maintain and update meeting materials and written documentations, including but not limited to agenda, admin note, budget forms, presentation slides, participation forms, etc.
• Support the selection of facility supplier and service provider, such as venue, ICT equipment, translators, visual designers, photo/videographer.
• Respond to enquiries of the participants particularly relating to logistic arrangement.
• Tidy and monitor the events file store to ensure ease of use
• Support travel arrangements
• Support the communication and coordination with different entities involved in the events, such as local hosts, providers of facilities and services, external partners, etc.
• Support venue set up and rehearsal before the event.
• Draft, edit and proofread related materials in Chinese and English (invitation letters, official documents and letters, note verbale, communication materials, news release, etc.) as needed.
• Support in resources and assets management
• Support in procurement

On the Day(s) of the Event

• Provide overall support and troubleshooting.
• Support in registration, ushering and assistance to the participants.
• Support enquires of the participants.
• Ensure the equipment and facilities are checked and functional.
• Ensure the materials including slides are well stored and in good order.
• Ensure different sessions are smoothly organized.

Post-event Stage

• Support the collation and management of event feedback.
• Support media coverage of the event.
• Support the event review and summary

For more details, please refer to the ToR.pdf

To qualify as an advocate for every child you will have…

• Bachelor's degree or equivalent in administration, hospitality management, event planning, child development, international development, or other related areas is desirable.
• Good knowledge and familiarity with conference and event organization and management;
• Ability to plan and coordinate the operational and logistic sides of training, conferences, seminars, workshops;
• Excellent communication skills, including writing, proof reading skills, and speaking;
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural background;
• Excellent interpersonal skills both in person and by phone, with high professionalism;
• Good time management and organizational skills.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.