National Consultant for Communications

Consultant Environment

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

The Philippines is one of the fastest growing economies in Southeast Asia and plays an important role in the stability of the region. Environmental degradation and more frequent climatic events are likely to be key political, economic, and security disrupters over the longer term. Humanitarian crises can undermine growth, reverse development gains, increase poverty, and cause instability that can last for decades.

To address this challenge, the United Nations Development Program (UNDP) through the support of the Government of Australia Department of Foreign Affairs and Trade in the Philippines (DFAT), is implementing the Strengthening Institutions and Empowering Localities Against Disasters and Climate Change (SHIELD) Program. Australia invested AUD18 million in SHIELD which aims to make all people in target communities safer and more resilient to the impacts of natural hazard events and climate change. This will be realized by achieving three interdependent components:

• Component 1: Government, private sector, and civil society stakeholders in targeted local government units (LGUs) are collaborating to unlock funding and implementing informed and inclusive resilience actions
• Component 2: Relevant national government agencies (NGAs) are prioritizing action on local climate and disaster resilience
• Component 3: Philippine scientific agencies are producing tailored and accessible information for local resilience action

The SHIELD Program is implemented in partnership with the Government of the Philippines through the Department of Interior and Local Government and four Consortium Partners, namely, United Nations Human Settlement Program (UN-HABITAT), Philippine Business for Social Progress (PBSP), National Resilience Council (NRC), and the Consortium of Bangsamoro Civil Society (CBCS). The program will partner with 11 provinces, Metro Manila and the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM).

UNDP has set up a SHIELD Support Unit (SSU) responsible for the day-to-day operations of the program. The SSU will undertake key functions to support the SHIELD Program Board, Executive Committee, Program Management Team, and collaborate with Multistakeholder Partners at the national and sub-national levels. The Communications Consultant will be working together with the SSU

Duties and Responsibilities

Scope of Work

Within delegated authority, the Communications Consultant will be responsible for the provision of general communication support and production of various forms of project promotional materials and media press releases. The Consultant shall work closely with the SHIELD Program Team and the Communication Team of UNDP Philippines. Specific tasks are as follows:

• Develop the official branding of the project in coordination with all the consortium partners and stakeholders
• Develop a project Communications Strategy and Plan for the full duration of the project
• Plan and implement strategies for communications, outreach and engagements with key project stakeholders, including national and subnational partners
• Develop impactful and tailored communication material and organize knowledge dissemination drives in conjunction with project implementation.
• Develop communications products to generate awareness of programme objectives and to share updates with program partners and stakeholders;
• Build strong digital presence for the program in consultation with UNDP’s core communications team
• Ensure high-quality documentation of impact stories, best practices from program sites for dissemination with donors, media, partner agencies and social media promotions.
• Amplify success stories and key achievements of the program while also ensuring donor visibility
• Support documentation and donor reporting of the program, in consultation with the SHIELD SSU, Consortium Partners, and stakeholders.
• Create a repository of communications materials (stories, photo, and video assets) for the project
• Organize roundtable discussions, press conferences, briefing sessions, interviews, and advocacy events.
• Develop and implement public engagements and communication campaigns, as required
• Build capacities of Consortium Partners and stakeholders through developing standard dissemination tools and templates for greater outreach in multiple languages and formats.
• Support Consortium Partners and stakeholders for outreach activities, as and when required.
• Ensure high-quality reporting of results and achievements to all program stakeholders, as necessary.

• Perform any other tasks assigned on priority basis by the Program Adviser.

• Expected Outputs and Timetable of Deliverables

The above-mentioned outputs shall be delivered during the following timeframe:

Deliverables/ Outputs

Estimated no. of days

Target Due Dates

Review and Approvals

• One (1) Communications Strategy and Plan, including the branding guidelines for the SHIELD Program

10 days

15 days upon contract signing

Deputy Resident Representative, UNDP

Program Adviser, SHIELD

• One (1) Final video/ documentation of the Scoping Missions and Best Practices from the program sites for the Learning Exchange Forum

35 days

November 30, 2022

• Production of various forms of project promotional materials and media press releases including photo collections; videos, success stories; reports on social media, design and production of the following:[PV1]
  • 1 Project Logo and Tagline
  • 1 Canned Presentation
  • 1 Program Overview Video
  • 1 Program Brief (One-pager)
  • 1 Brochure
  • 1 T-Shirt Design
  • 1 USB Design
  • 1 Mug Design

35 days

January 31, 2023

• One (1) Final report with lessons learnt and findings, submission of photo and video repository and the final communications report

10 days

February 28, 2023

TOTAL

90 days

Institutional Arrangement

The Communications Consultant will work under the overall guidance of the Program Adviser. The Consultant is expected to provide his/her own laptop for the work required. The Consultant shall consider at least seven (7) working days lead time for UNDP to review outputs, give comments, certify approval/acceptance of outputs.

Duration of the Work

The expected duration of the Communications Consultant is ninety (90) person-days between 01 September 2022 to 01 March 2023, unless revised in a mutually agreed upon timetable between the Consultant and UNDP.

Duty Station

The duty station is Metro Manila however the primary mode of working shall be via telecommuting. Should circumstances permit and be done within the guidelines and protocols set by the Government, the Consultant must be available to report at the UN premises in Mandaluyong City and conduct field missions in 11 provinces, BARMM, and Metro Manila, as necessary. If travel outside the Duty Station is necessary, such travel shall be at UNDP’s expense and the Individual Contractor shall receive a per diem not to exceed United Nations daily subsistence allowance rate in such other location(s). In light of the COVID-19 pandemic, al work and travel of the Communications Consultant shall be done within the guidelines and protocols set by the local and national government Fieldwork, trainings meetings, and coordination activities shall be done in accordance with community quarantine policies.

Scope of Price Proposal and Schedule of Payments

Financial proposals must be expressed as an all-inclusive lump sum amount. Said amount shall include all professional fees (daily fees X number of person-days, travel within duty station, communications, consumables, and other costs that could be incurred by the consultant and shall be indicated in the financial proposal. The contract price is fixed regardless of changes in the cost components.

Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during contract duration.

The contract price will be fixed output-based price. Any deviations from the output and timeline will be agreed upon between the Consultant and UNDP.

Payments will be done upon satisfactory completion of the delivery by target due dates.

Deliverables/ Outputs

Target Due Dates

Payment Tranche

Upon submission and acceptance of the following:

• Communications Strategy and Plan

15 days upon contract signing

20%

Upon submission and acceptance of the following:

• Final video/ documentation of the Scoping Missions and Best Practices from the program sites for the Learning Exchange Forum

November 30, 2022

30%

Upon submission and acceptance of the Final version of the following:

• Production of various forms of project promotional materials and media press releases including photo collections; videos, success stories; reports on social media, design and production of the following:
  • 1 Project Logo and Tagline
  • 1 Canned Presentation
  • 1 Program Overview Video
  • 1 Program Brief (One-pager)
  • 1 Brochure
  • 1 T-Shirt Design
  • 1 USB Design

January 31, 2023

20%

Upon submission and acceptance of the Final version of the following:

• Final report with lessons learnt and findings, submission of photo and video repository and the final communications report

February 28, 2023

30%

Competencies

Corporate Competencies

• Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
• Promotes UNDP's agenda in meetings

Other Competencies

• Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
• Demonstrates capacity to plan, organize, and execute effectively;
• The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
• Ability to establish effective working relations in a diverse environment
• Consistently approaches work with energy and a positive, constructive attitude;
• Builds strong relationships with internal and external clients;
• Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment
• Good ability to use information and communication technologies as tools and resources;

Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment.

Required Skills and Experience

1. Qualifications of Successful Candidate and Criteria for Selection

The successful Individual Contractor should meet the following minimum qualifications:

Qualification

Points Obtainable

(70 points)

Education

Bachelor’s degree in Arts, Communication, Journalism, Public Relations, Social Sciences, Development Communication, or other relevant disciplines

(14 points for Bachelor's, 17 points for Master's, 20 points for Ph.D.)

20

Experience

At least three (3) years’ experience in development communication work, campaigns and research, project implementation and management.

(21 points for 3 years, additional 3 points for each additional year)

30

At least three (3) years’ experience producing videos, taking photos, and creating content using graphic design applications and platforms

(14 points for 3 years, additional 3 points for each additional year)

20

Language and Capacity

Fluency in English and Filipino as evidence by a few sample works.

Pass/Fail

TOTAL

70 points

Recommended Presentation of Offer

1. Duly accomplished Offeror's Letter to UNDP Confirming Interest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Financial Proposal (Annex 2 of Offeror's Letter to UNDP Confirming Interest and Availability)- use UNDP Template
3. Portfolio of at least three (3) relevant sample outputs that best demonstrate the candidate’s ability to design, manage, and implement national-level knowledge management and learning activities/events. A hyperlink to the public location of the outputs should ideally be included in the submission.
4. Personal CV or P11 Personal History Form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b) Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors are also available:

https://drive.google.com/drive/folders/1vB63DIM-ogrwNGNyj22jBaQnYP6k7p4f?usp=sharing

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

1. Financial Proposal that indicates the all- inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

Criteria for Selection of Best Offer

The Combined Scoring Method shall serve as basis for evaluating offers. The technical qualifications will be weighted 70% and combined with the price offer which will be weighted 30%.

The Offers received will be evaluated using a combined scoring method - where technical proposal will be weighted 70 points and combined with the price offer which will be weighted 30 points.

The CV will be reviewed using the criteria in the table below. Only offerors who will obtain a minimum of 70% or 49 out of 70 obtainable points will be shortlisted and considered for evaluation of financial proposal.

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Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org