National Consultant: Admin & Logistics Officer - Program Management Unit for the Health Resilience Fund in the Ministry of Health and Child Care

Contract

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

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UNICEF has been operating in Zimbabwe since 1982. We are a team of passionate professionals committed to the protection and fulfillment of children’s rights.

Supporting the Government’s vision of a prosperous and empowered upper-middle-income society, the 2022 to 2026 UNICEF Zimbabwe country programme is aimed at contributing to sustainable socioeconomic development that provides all children, including adolescents, with opportunities to fulfil their potential, lead a healthy life, access quality learning and protection and meaningfully participate in society.

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How can you make a difference?

UNICEF Zimbabwe is seeking to hire an enthusiastic Administration & Logistics Consultant for the Program Management Unit (PMU) under the Health Resilience Fund (HRF), responsible for assisting the PMU function at a high level by providing administrative, organisational, and logistical support to the Unit activities.

BACKGROUND

The Health Resilience Fund (HRF) 2022-2025 is a pooled health fund that is continuing to build on the gains obtained through the Health Development Fund (HDF) 2016-2021, with thanks to the support of the European Union (EU), UK Department for International Development (DFID) now Foreign, Commonwealth and Development Office (FCDO), Swedish International Development Agency (SIDA), Government of Ireland and The Global Alliance for Vaccines (Gavi). The programme aims to support the Ministry of Health and Child Care in the context of the National Health Strategy 2021-2025 to achieve its goal of improving the quality of life of its citizens, through guaranteeing every Zimbabwean access to comprehensive and effective health systems and structures for appropriate services at all levels. The purpose of the HRF is to safeguard gains achieved through the Health Transition Fund/ Integrated Support Programme for Sexual Reproductive Health (HTF/ISP) and HDF. The HRF will invest strategically to End Preventable Deaths; consolidate the country’s Global Health Security, health systems strengthening while embracing the humanitarian/development nexus in line with hazards faced by the country. The programme will take targeted health system strengthening actions while advocating for enhanced allocative and operational efficiency, and mainstreaming climate change, gender, women and girls’ empowerment, human rights, disability, and safeguarding approaches.

PURPOSE OF THE ASSIGNMENT:

UNICEF is recruiting for the PMU for the role of coordinator. This position is therefore not a UNICEF country office position. The Admin and Logistics Officer, Assists the PMU function at a high level by providing administrative, organisational, and logistical support to the Unit activities.

ASSIGNMENTS:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Management

• Develop workplan for Admin/Logistics to ensure effective achievement of results.
• Supervise the driver and ensure that clear workplans are developed
• Develop routine and adhoc section reports as appropriate

2. General administrative support

• Plan, prioritize and implement activities related to administrative needs
• Ensure efficient, effective, responsive, transparent, and accountable provision of administrative services to support the PMU in the implementation of its activities
• Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order including IT equipment and internet infrastructure.
• Ensure a clean and healthy environment by ensuring proper maintenance of the offices
• Ensure production and maintenance of up-to-date and accurate administrative records and reports including an organized filing system.

3. Logistics management

• Planning, oversight, and management and coordination of logistics support operations to ensure smooth accomplishment of projects.
• Design and conduct logistics and supply needs assessment and prepare plans based on that.
• Ensure timely supply of fuel, stationery, minor IT equipment, and printing formalities

4. Transport management

• Review and update transportation needs of the PMU and arrange vehicles
• Oversee management of the daily pool of vehicles, ensuring timely services, issuing fuel, recording logbooks and maintenance of vehicles.
• Review, on monthly basis, the driver’s logbook and track fuel consumption, maintenance, oil consumption and movement of vehicles.
• Ensure proper conduct of the drivers by arranging briefing sessions for the drivers on safe driving, proper maintenance of vehicles and security precautions.

5. Travel and event management and organization

• Facilitate organizing events such as conferences, workshops, seminars, and meetings.

Major tasks and deliverables:

Tasks/Milestone:****Deliverables/Outputs:****TimelineManagement- Development of a workplan for Admin/Logistics to ensure effective achievement of results. - Supervission of the driver and ensure that clear workplans are developed - Development of routine and adhoc section reports

February 2023 - January 2024General Administrative Support- Planning, prioritizing and implementation of activities related to administrative needs - Performance of administrative services to support the PMU in the implementation of its activities - Arrangement of office space and necessary equipment for all staff. - Ensure a clean and healthy working environment.

Ensure production and maintenance of up-to-date administrative records February 2023 - January 2024Logistics Management- Coordination and management of logistics support operations. - Design and conducting of logistics and supply needs assessment to guide plans. - Ensure timely supply of fuel, stationery, minor IT equipment, and printing formalities

February 2023 - January 2024Transport Management- Management of transportation needs of the PMU and arrange vehicles - Coordinatation and monitoring of the pool of vehicles, logbook, timely maintenance, and fuel consumption. - Regular briefings to drivers on safe driving, proper maintenance of vehicles and security precautions.

February 2023 to January 2024Travel and event management and organization

• Provision of neccesary support for conferences, workshops, seminars, and meetings.

February 2023 to January 2024To qualify as an advocate for every child you will have…

Education:

• Bachelor’s Degree in fields related to public administration, business administration or any other related field.

Experience:

• A minimum of 3 years of professional experience in Adm. & Logistics is required.
• Relevant practical experience in office management, business administration or any other related field.
• Administrative and logistics management experience with the UN system a strong asset.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

• Experience working in a multi stakeholder environment and under tight deadlines

  Desirable

• Specialized training in administration and logistics is an asset.

Languages

• Fluency in English is required.

• Knowledge of main local languages (Shona and Ndebele) is an asset.

  If interested and available to undertake the individual consultancy, please submit your application online and attach the required documents including the technical proposal and an all-inclusive financial proposal incorporating an approximate number of travel days for field (local) travel.

Technical proposal: The Technical Proposal should articulate an understanding of the TOR and include the proposed Tasks/Milestones, Deliverables/Outputs, Timeline and level of effort by deliverable. The similar table provided in the TOR is indicative. Applicants may use the indicative table as a guide or deviate as per the proposed approach. The proposal should also cost-effectively propose the local travel proposed by the applicant to undertake the assignment.

Financial proposal: The Financial Proposal should include the costs (providing a daily rate as justification) for each task, including consultant fee, proposed travel costs and perdiem, communications costs and any other proposed cost.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.