MOVEMENT CONTROL OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located in the United Nations Verification Mission in Colombia (UNVMC). The Movement Control Officer reports to the Chief Supply Chain and Service Delivery. The Movement Control Officer is responsible of the provision of movement control services pertinent to the mission in accordance with the functional responsibilities of passenger booking, cargo and Air Field/Air Terminal/Transport/ Riverine movement and control activities. Develop technical documents, overall policies, standard operating procedures, budgets proposals and guidelines taking into account quality management and risk management best practices. S/he establishes work requirements and priorities, based on the mission’s deployment status and mandate.

Responsibilities Movement Control duties: - Coordinates the activities of movement control office within the mission. - Establishes and monitors Units Key Performance Indicators (KPIs) and conducts regular performance assessment. - Participates in the coordination of the provision of reliable, cost-effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility. - Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities. - Prepares operational plans, performance reports and responses to internal and external audit observations. - Prepares and reviews standard operating procedures for the movement control related processes. - Monitors quality control procedures to ensure they are implemented for all work processes. - Monitors the accuracy and validity of data recorded in the management information systems. - Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel. - Develops, in consultation with the Chief Supply Chain and Service Delivery, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms. - Evaluates short-term aviation, sea and surface transport contracts. - Conducts inventories and physical annual checks of relevant facilities and equipment. - Prepares budget proposals for the field mission's movement control unit. - Participates in the coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet required timetable. - Determines technical specifications for movement control services and develops statements of work/requirements. - Provides inputs to responses to UNHQ during the vendor's evaluation to ensure that vendor's proposals meet technical requirements. - Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. - Participates in the missions conducted in the-filed by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry. - Liaises with insurance specialists to resolve problems related to insurance policies for movement control services. - Manages the allocation and rotation of appropriate work assignments. - Formulates the unit annual work plan and coordinates the individual annual work plans, evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the unit's staff. - Develops training courses, workshops and other related training activities. - Performs other related duties as required.

Joint Movement Control Centre duties/ Passenger Booking duties: - Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission. - Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission. - Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers. - Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters. - Analyzes projected passenger and cargo flows in order to estimate required resources. - Monitors that statistical data in Power BI on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines.

Cargo Warehouse duties: - Supervises the activities of the Cargo Warehouse. - Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). - Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures. - Ensures that luggage and cargo are labelled iu accordance with required destinations. - Ensures the timely coordination of the transportation arrangements to the embarkation facility.

Air Field/Air Terminal/Transport/Riverine Movement Control Office duties: - Supervises a team of movement control assistants, passenger clerks and cargo handlers. - Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures. - Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew, surface transp01t and riverine personnel in accordance with the established procedures and deadlines. - Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests. - Monitors that passengers are briefed on schedules, routes, timing and safety requirements in accordance with passenger and cargo manifests. - Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. - Participates in the integrated search and rescue and CasEvac operations upon request.

Inbound Delivery Coordination duties: - Coordinates the inbound activities for freight into the mission in accordance with mission supply chain plan with Vendor, Procurement, Centralised Warehouse and all other parties concerned. - Contacts vendor to confirm delivery status and to review shipment documents to secure that goods are delivered according to the agreed terms and conditions on the Purchase Order. - Collects, checks and updates information (e.g., ETA, quantities, etc.) and documents (e.g., BoL, customs clearance, etc.), provided by commodity and. freight forward vendors, in ERP system (Umoja) to facilitate downstream processes. - Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments. - Searches for issues, which may delay and/or disturb the delivery of goods and seek for remedial solutions with all parties concerned (Procurement, Vendor, Centralised Warehouse. - Confirms delivery dates and quantities received and provides delive1y confirmation documents to support virtual and/or physical receipt in accordance to agreed incoterms. - Plans deliveries, raises shopping carts and drafts SOW for freight forwarding services, including technical evaluation of bids. - Liaises and coordinates customs, transport and MovCon activities, related to inbound - shipments with vendors, customs and all other relevant local and national authorities. - Ensures that daily activities are in compliance with the DPKO/DFS Environmental and Waste Management policies and in line with the DFS Environment Strategy objectives.

Competencies - Professionalism: Sound knowledge of all modes of transport. Thorough knowledge of Movement Control and Inbound Delivery coordination related procedures and related safety requirements; knowledge of International Rules and Regulations for the movement of cargo and personnel by air and sea, including safety procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Leadership Serves as a role model that other people want to follow, empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Communication Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

  Education High school diploma or equivalent is required.

  Job - Specific Qualification A valid driver's license is required.

  Knowledge of Microsoft softwares such as: Excel, PowerPoint, Word or similar programmes is required

  A valid IATA and/or IMO dangerous goods certificate is desirable.

  Certification in Supply Chain (SCOR-P, CSCP or equivalent) is desirable.

  Certification in Project Management (Prince 2 or similar) is desirable.

  Training in the planning, coordination and control of at least two (2) modes of transport is required.

  Work Experience A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first level university degree in supply chain, logistics or other related fields.

  At least three (3) years of supervisory experience on a position directly related to the coordination of complex transport operations in the international environment is required.

  Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.

  Experience in quality management is desirable.

  Experience in establishing Scope of Work (SOW), technical evaluations for third party contacts and associated knowledge of Low Value Acquisition (LVA), Purchase Orders (PO) and invoicing procedures is desirable.

  Experience with Enterprise Resource Planning (ERP) systems is desirable.

  Experience in Performance Management, data management, performance reporting using business intelligence tools for data analysis and visualization is desirable.

  Working experience in a special political or peacekeeping mission, or any other related international organization, in a conflict/post-conflict context or complex setting is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required; and working knowledge of Spanish is desirable.

  Assessment Evaluation of candidates may include informal discussions.

  Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position. #United_for_Gender_Parity

Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.