Movement Control Assistant/Bounded Warehouse - RVA

Volunteering Logistics & Procurement

Overview

Assist in managing movement control and logistics operations.

You have:

• Experience in movement control operations acquired through commercial air, sea, road, rail operations, or military logistics.
• Proven ability to manage difficult and time-sensitive movement control operations.
• Ability to simultaneously monitor and control multiple cargo and passenger movements.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is non-family (GOMA)

Under the direct supervision of the MovCon Manager or designate, the duties of the Movement Control Assistant will include but not limited to the following:

• Assist in the Inbound process • Assist in all the Bonded warehouse activities and operations. • Verify that each incoming /outgoing shipment, either United Nations Owned Equipment (UNOE) or Contingent Owned Equipment (COE), has the proper and correct note verbale and documentation. • Coordinate and obtain all transit facilitation papers of all incoming and outgoing shipments with all transit Governments Ministry of Foreign Affairs (Uganda-Rwanda-Kenya-Tanzania-Burundi-Malawi-Zambia), through MONUSCO different liaison offices, UNDP for Tanzania • Ensuring that all incoming and outgoing shipments are cleared through customs • Liaise with Government of DRC Agencies for customs clearance for the facilitation • Keep the incoming tracking table updated • Coordinate with Procurement to have each issued Purchase Order for tracking purposes • Alternate tracker of each Task Order to update the table daily in coordination with the contractors • Alternate Issuer a Task order when required • Main Coordinator with Receiving and Inspection unit for the delivery plan when the shipment is cleared from customs • Assist in receiving and delivering all incoming physical shipments at RVA Land. • Facilitates contacts with local authorities responsible for travel-related, immigration, and customs issues. Provides Multimodal movement control support to the sector. Coordinates the activities in his/her unit or area of responsibility in accordance with the UN Financial Regulations and Rules. • Review and analyze technical specifications to ensure completeness, accuracy, and competitive qualities and identify optional courses of action. • Assist in matters regarding procurement solicitation policies and procedures, technical specifications, • Assist in developing Technical Evaluation criteria and evaluate vendor performance with regard to quality, prices, delivery, equipment, etc. • Compile and present Traffic and shipping data, prepare all relevant supporting documents • Coordinate timely delivery of services and goods within borders and mission areas. • Prepare a variety of reports (e.g., Contractors' performance reports/), correspondence, and documents (i.e., claims reports) on Traffic and Shipping-related matters. • When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, and on-the-job training. •
• All requisitions assigned are reviewed, and MovCon's advice on the statement of requirements, terms of reference, and technical specifications to uphold competition, transparency, and integrity of the procurement process are provided. • An effective freight forwarding service solicitation process within the established guidelines is delivered to meet the mission’s operational requirements. • Will be required from time to time to supervise the unit activities when the Unit Manager will not be available on board • Represent the Traffic & Shipping unit in some official meetings held by the Manager. • Alternate Coordinator of all customs clearance processes for MONUSCO, including Entebbe • Attend the monthly Performance Review Meeting (PRM) of the contractors managed by Traffic and Shipping Unit • Any other additional tasks when required by the Manager.

• Client Orientation • Communication • Creativity • Ethics and Values • Planning and Organizing • Professionalism • Respect for Diversity • Working in Teams

movement control operations acquired though commercial air/sea/road/rail operations, commercial freight forwarding, military logistics, UN peacekeeping operations, or other remote operating environments.

• Ability to work independently in managing difficult and time sensitive movement control operations in a very demanding environment. • Ability to simultaneously monitor and control multiple cargo and passenger movements

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, were, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g., Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up to date with all appropriate vaccinations, which should be clearly and properly endorsed

in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g., Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org