MOVEMENT CONTROL ASSISTANT
Application deadline 2 months ago: Monday 29 Aug 2022 at 23:59 UTCOpen application form
This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.
Org. Setting and Reporting UNTSO was the first peacekeeping operation established by the Security Council, in its resolution 50 (1949), and continues to represent the commitment of the Council to assist in the implementation of the 1949 Armistice Agreements and their attendant ceasefires. In its resolution 73 (1949), the Council requested the Secretary-General to arrange for the continued service of such UNTSO personnel as might be required in observing and maintaining the ceasefire, as requested by the Council in its resolution 54 (1948), and as might be necessary in assisting the parties to the Agreements in the supervision of the application and observance of the terms of those Agreements. UNTSO is mandated to observe and maintain the unconditional ceasefires and assist the parties to the 1949 Armistice Agreements in the supervision of the application and observance of the terms of those Agreements. Its mandate derives from Security Council resolutions and decisions, including foundational resolutions 50 (1948), 54 (1948), and 73 (1949). UNTSO ’s activities are spread over Egypt, Israel, Jordan, Lebanon and the Syrian Arab Republic to maintain the regional liaison architecture established under the Armistice Agreements.
This position is located in the Movement Control Unit of the United Nations Truce Supervision Organization (UNTSO), duty station Jerusalem. The incumbent will report to the Chief, Supply Chain Management Section or his/her designate.
Responsibilities Within delegated authority, the Movement Control Assistant will be responsible for the following duties: - Receives customer requests, through Cargo Movement Request (CMR) forms, for transportation of cargo (including dangerous goods requiring special handling) within and/or outside a field mission. - Assists in determining the most efficient and cost-effective modes of transportation for cargo (including dangerous goods requiring special handling) within and/or outside a field mission - Coordinates required transportation activities with the Transport Units and/or commercial transportation service providers - Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on customs matters - Assists in analyzing projected passenger and cargo flows in order to estimate required resources - Records statistical data on the movement of cargo (including dangerous goods requiring special handling) within and/or outside a field mission - Monitors contracts for the provision of transportation support and participates in the evaluation of vendor’s performance in coordination with the Contracts Management and/or the Procurement Unit. •Maintains UMOJA transportation management documents (DTRs, FUs & FOs), processes transportation proposals, posts plans & prepares statement of work documents in TM to facilitate the movement process of goods from source to destination locations. Uploads supporting documents, assign freight agents & report events once applicable •Monitors and coordinates the procurement process in UMOJA as regards inbound deliveries of purchase orders for UN Owned Equipment and Supplies to ensure timely release and avoid accumulation of unnecessary fees/charges at the respective ports of entry. •Acts as Transportation Planner in UMOJA TM for UNOE is responsible for planning the movement of goods purchased and delivered by vendors (e.g. under Incoterms such as EXW, FCA, etc. for virtual delivery) from the delivery location to the destination. Cargo Warehouse duties: - Supervises the activities of the Cargo Warehouse - Monitors the process of excess personal effects and cargo receipt and registration (including dangerous goods requiring special handling) - Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures. - Ensures that luggage and cargo are labelled in accordance with required destinations - Coordinates the transportation arrangements to the embarkation facility Transport/Movement Control Office duties: - Supervises a team of movement control assistants, and cargo handlers - Compiles cargo manifests and communicates them to the surface transport personnel. - Monitors those vehicles are loaded in accordance with passenger and cargo manifests - Monitors check-in and check-out activities for outgoing and incoming cargo - Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required equipment
Other Duties: - Maintains the electronic databases in accordance with the established procedures and deadlines - Monitors that appropriate reference documents are current, readily available and accessible to all relevant personnel - Participates in the development of the standard operating procedures for the related movement control processes - Participates in the development of budget proposals for the mission’s movement control operations - Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations - Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements - Conducts inventories and physical annual checks of relevant facilities and equipment. - Performs other related duties as required.
Competencies Professionalism: Knowledge of aviation related rules and regulations including aviation safety procedures. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education High school diploma or equivalent is required. A valid IATA and/or IMO dangerous goods certificate is required. Training in the planning, coordination and control of at least two (2) modes of transport is required.
Job - Specific Qualification A valid IATA and/or IMO dangerous goods certificate is required.
Training in the planning, coordination and control of at least two (2) modes of transport is required.
Work Experience A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required.
Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.
Experience in international operations in a post conflict environment is desirable.
Proven ability to operate Material Handling Equipment (MHE) is desirable.
Experience with Transportation management enterprise roles: TM users TS.01, TS.02 & TS.03, TS.04, TS.05, T.S06, TS.07, TS.08 is desirable.
Languages English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required.
Special Notice - This position is temporarily available for a short duration of less than three months with a possibility of extension subject to the availability of the position. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 August 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Congo, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Suriname, Timor-Leste, Tonga, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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