MOVEMENT CONTROL ASSISTANT

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,597 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The incumbent shall work under the supervision of the Head of the UNMISS Mombasa Liaison Office at Mombasa.

Responsibilities •Ensure the accurate preparation and manifesting of cargo, completion of dangerous goods declaration (if qualified), weighing of cargo, loading and the uploading. Monitor and ensure delivery of cargo and communicate shipping details to all concerned parties; •Supervise the movement of inbound and outbound cargo via all modes of transportation; •Ensure dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations; •Coordinate at points of entry the completion of required customs clearance, immigration and health procedures with local authorities; •Ensure the arrangement of the movement of inbound and outbound cargo via all applicable modes of transport (air, river, sea, and road), complete cargo manifests and other documentation, arrange customs clearance and related documentation, ensure cargo (including dangerous cargo) is loaded in accordance with International Regulations; •Supervise the accurate preparation and manifesting of passengers and cargo, completion of dangerous goods declaration (if qualified), weighing of cargo, loading and the unloading; •Prepare, compile and maintain the monthly detachment cargo statistics in a timely manner; •Prepare and process monthly attendance records, leave requests, F.10 claims, CMRs, e-job supply request and other documentation as required; •Assist the International Assistants with logging all incoming/outgoing corresponding using applicable IT communication tools /Correspondence tracking log (e-tracking); •Manage the timely replenishment of required office supplies such as stationery materials and other resources; •Act as back-up to International assistants in executing duties such as organizing meetings and schedules for supervisors; •Maintain Unit files as required (both in hard and soft copies), administrative instruction and other related documentation; •Liaise with Procurement or MOVCON Customs Clearing Unit in Juba to get information of newly issued Purchase Orders. •Liaise with the relevant Mission stakeholders, Kenyan Ports Authorities, Freight Forwarders and the Kenyan Revenue Authorities, with regard to the import/export of all goods, shipments and commodities, inter-country and intermission transfers; •Endorse the BOL to allow the shipping line to issue Delivery Order which facilitates the clearing of shipment out of the port. •Follow up closely the flow of Customs documents downstream and upstream in collaboration with the C&F agents and MOVCON Juba. •Liaise with vendors/C&F Agents to ensure effective and timely delivery of shipments within the delivery time-frame of UNMISS task orders. •Monitor the clearing of shipment ex Mombasa port and ensure time lines are maintained. •Coordinate with the Forwarding Agents once the TE is obtained and ensure departure of trucks are scheduled. •Perform any other duties as assigned by supervisor.

Competencies Professionalism: Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Show persistence when faced with difficult problems or challenges.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Demonstrates openness in sharing information and keeping people informed.

Education High school diploma or High school certificate required. Diploma/Certificate in office management/business administration is an asset. Certificate in the Movement of Dangerous Goods by any mode of transportation, is an advantage.

Work Experience At least 5 years of progressive experience in Administration, transport or logistics related fields

Languages Fluency in oral and written English is required.

Assessment The candidate will have to face a Competency Based Interview. A written test may also be conducted.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.