Monitoring & Evaluation Senior Officer (Administration)

Entry Mid Programme & Policy Medical & Health

Overview

Support quality of M&E and administrative components of Regional Grants

You have:

• Master's degree or equivalent in Public Health, Evaluation, Project Management, or related area.
• A minimum of 2 years of monitoring, evaluation and management experience in health programmes is required.
• Experience in successful development and implementation of an M&E system at programme level is required.
• Prior experience working with donors/multi-donor funds required.
• Fluency in English is required.
• Knowledge of Thai and Myanmar languages would be an asset.
• Experience in South East Asia region is preferred.
• Willingness to undertake field visits in difficult conditions is required.
• Experience in the usage of computers and office software packages, Google Suite (MS Office 2007 and/or newer versions) is required.

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background information - Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of Global Fund grants implementation, technical assistance of health initiatives and programmes, and the provision of quality pharmaceuticals and health products in the Asia Region of UNOPS. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal 3 on good health and well-being, by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund) in Asia, currently with grants in Cambodia, Lao, Myanmar, Thailand and Vietnam. UNOPS as a PR, is responsible for delivering the targets set out in the grant agreements in collaboration with selected sub-recipients from the National Programmes, local and international non-governmental organizations (NGOs), academic and private sector institutions and UN agencies.

Background Information - Job-specific

UNOPS is selected as the Principal Recipient for RAI4E Global Fund grant (2024-2026). Under this grant UNOPS will be implementing activities related to malaria elimination, health systems strengthening and integrated health service packages in hard to reach areas along the borders of the 5 GMS countries UNOPS is now searching for an experienced M&E and Admin Analyst in order to support Programme Manager in securing the quality of M&E and administrative components of the Regional Grants.

Functional Responsibilities

Under the direct supervision of the Programme Manager based in ARHC office in Thailand, the M&E Senior Officer (Administration) shall be responsible for the following functions –

Monitoring and Evaluation

• Support in the development of Performance Frameworks for the regional grants and contribute to updating the M&E Plans, where required.
• Ensure the development and maintenance of a functioning monitoring, evaluation and reporting system for UNOPS as Principal Recipient, and will generate data that allow for programme analysis
• Ensure that all Sub-Recipients (SR) submit timely, regular and structured monitoring reports
• Support in direct data auditing and verification and programmatic spot checks to assure internal consistency and validity of programme activity monitoring data reported by all SRs, through period data verification and auditing and spot check visits to SRs at all levels.
• Maintain the M&E database; review incoming data (for quality and programmatic); ensure the quality of the database and that M&E data are readily available.
• Review and verify M&E findings and follow-up the recommendations.
• Support in assessing SRs capacity in M&E systems; ensure adequate feedback to/from the SRs on data obtained from the internal M&E system; review partners’ DQA systems; conduct data audits.
• Participate in the implementation of capacity building courses through workshops and on the job trainings on monitoring, evaluation and reporting as required for SRs.
• Attend relevant meetings and present updates on M&E activities when required to do so in consultation with the Programme Manager
• Support UNOPS in the identification of potential implementation problems and bottlenecks.

Reporting

• Ensure timely completion of the programme and M&E section of the Progress Update and Disbursement Request (PU&DR), pulse check Global Fund Forms and subsequent submission to the Global Fund and/or Local Fund Agent, including reviewing overall performance of the whole grants and individual indicators against achieved cumulative results and making recommendations to improve performance.
• Prepare quarterly and annual/or ad hoc programmatic progress updates on Global Fund programmes.

Administration

• Support in drafting of projects reports and memos.
• Support in monitoring expenditures, verify accuracy of requests, completeness of documentation and availability of funding-Inform supervisor of budget status, process for action, inform clients and actively follow up to completion.
• Prepare briefing materials as required or mission and/or discussions on project activities and status.
• Interact with colleagues, clients and partners to exchange vital information on operational issues and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation for course of action.
• Arrange field visits and coordinate all related logistics and administrative matters as necessary (including preparation of travel documents).
• Arrange/organize meetings, trainings, workshops and events and coordinate all related logistics and administrative matters and payments as necessary.

Key Results

• Performance Frameworks and M&E Plans are completed and continuously updated as required.
• Progress Updates are completed and submitted in compliance with the UNOPS PU Standard Operating Procedures.
• Data input derived from data auditing and programmatic spot check completed.
• M&E capacity building plan and training materials for SRs completed.
• Meetings, events, workshops organized successfully with satisfactory logistics and administrative arrangements.
• Quality briefing materials for missions, meeting, discussions, etc., completed.

Education/Experience/Language requirements

Education

• Master’s degree or equivalent - preferably in Public Health, Evaluation, Project Management, or related area is required.
• A Bachelor’s Degree with a relevant combination of academic qualifications and 2 additional years experience may be accepted in lieu of the advanced university degree.

Experience

• A minimum of 2 years of monitoring, evaluation and management experience in health programmes is required.
• Experience in successful development and implementation of an M&E system at programme level is required.
• Prior experience working with donors/ multi-donor funds required.
• Experience in the South East Asia region is preferred.
• Willingness to undertake field visits in difficult conditions is required.
• Sound knowledge of UNOPS regulations and rules is an asset.
• Experience in the usage of computers and office software packages, google suite (MS Office 2007 and/or newer versions) is required.

Language - Fluency in English is required - Knowledge of Thai and Myanmar languages would be an asset.

Contract type, level and duration

Contract type: ICA

Contract level: International-ICA 1, ICS9

Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: jobs.unops.org