Monitoring, Evaluation and Research (MER) and Knowledge Management Specialist - WFW Project

Background

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII/Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.

To support governments and community members, the CERIA (Climate Resilience Inclsuive WASH) project aims to establish climate resilient and GEDSI WASH systems and services in the three target locations, Sumbawa district (NTB province), Manggarai district and Kupang city (NTT province). The project is part of the Australian Department of Foreign Affairs and Trade’s (DFAT) Water for Women (WfW) Fund. The project’s main goal is to improve the climate resilience, health, gender equality and well-being of Indonesian communities through inclusive, sustainable, and climate resilient WASH. The project work explicitly with Women’s Organisations (PKK) and Disabled People Organisations (DPOs) (i.e., as informal partners) to support women and PWD participation, leadership, and learning. The project also works with every level of government responsible for climate resilient STBM in Indonesia from the national level down to the village level, seeking to strengthen linkages between these levels through project activities.

Role Purpose

In view of the above, the Monitoring, Evaluation and Research (MER) and Knowledge Management Specialist will be hold responsibility to ensure that the project M&E framework is in place, functional and utilized to gather evidence on how well specific project are on track to achieve their impacts.

Dimensions of the Role

• The post holder reports to Project Manager.
• Coordinate the M&E framework development and MER support
• Liaise with Project Manager to supervise and provide oversight of the work of M&E consultants and partners, to ensure linkage to YPII M&E framework and Plan International standards and guidelines for Programming and Influencing.
• Play a key role in ensuring timely monitoring and evaluation on programmes and projects, coordination of monitoring activities and baseline data collection and submission of YPII quarterly and annual report.
• Develop and supervise the execution of related research on the project
• Ensuring the quality of MER Products in relation with the project activities
• Represent YPII in exchange of information and community of practice forums and events at National, Regional and Global level as requested by Project Manager.
• Unless there are specific activities for M&E, this position does not have budget portfolio to manage.

Accountabilities

Monitoring and Evaluation and Research

• Supports the development of Project M&E framework and Indicator Tracking Table (ITT), liaise and coordinate with Project Manager to ensure that Project M&E Framework, ITT and quarterly as well as annual plan are in place based on the Project Detailed Implementation Plan (DIP), provide support and mentoring as necessary to achieve this to Project Team.
• Leads the development of monitoring and evaluation plans as well as MER tools of the project, ensuring quality of baseline data and research result, availability of risks registry, monitoring activities and evaluability criteria as per project theory of change, gender transformative approach, CS5 and Plan International Area of Global Distinctiveness (AoGDs).
• Conducts and/or provides support to project monitoring activities as requested by Project Manager, including support to select M&E consultants and provide mentoring to internal staff and related partners.
• Works under the technical supports from Research and Knowledge Management (RKM) Specialist/Manager to provide oversight to project research tools and analysis for M&E.

Quality Monitoring and Evaluation Reporting

• Collects and coordinate data collection required for timely submission of M&E reports of the project for CO quarterly and annual report to Regional and Global Hub, Donors and Australian National Office.
• Supports and provides inputs for the projects and humanitarian response’s data collection and analysis for donor reporting.
• Ensures the utilization any IT-based platform for M&E is well developed and functional to generate timely report
• Lead Gender WASH Monitoring Tools (GWMT) implementation

Knowledge Management and Outreach

• Provides capacity building and mentoring for Project Staff on M&E, focusing on quality of data collection and tools to capture change to monitor/track programme and project impacts to reach project output, outcome and impact.
• Actively involves in YPII and Water for Women Fund Regional and Global Hub exercise to strengthen MERKM tools, ensuring knowledge sharing and cascade of information to Project Staff on Plan International standards and guidelines on M&E.
• Participates in M&E related project events to present project as requested by Project Manager or to establish networks and learn from M&E community of practice.
• Ensuring accountability to project partners and beneficiaries through production dissemination of project learning documents
• Support studies/researches within the Project
• Lead IEC materials development within the Project
• Support the data for national advocacy especially on STBM monitoring and evaluation related issues

Safeguarding of Children and Young People

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal

1. Project Manager: direct report for ITT and M&E Framework, provide technical support, mentoring and capacity building to ensure M&E Framework implementation, timely submission of quarterly and annual report
2. MER Specialist: liaise and coordinate for technical support to ensure quality of data collection and tools
3. Advisors: Inform and consult to solicit technical support for cross-cutting issue to ensure it is mainstreamed in project activities
4. Project Staff: provide guidance and assistance on the MER Framework and activities of the project

External

1. Implementing partners: provide support and capacity building to monitor and track progress against target and indicators as per project M&E
2. M&E Consultants: assess and review deliverables to ensure quality

Technical expertise, skills and knowledge

Essential

• Bachelor degree in economy, social science, statistics, data science and any related field
• At least 3 years of experience in project M&E, with practical knowledge on Results Based Management and Theory of Change
• Possess knowledge and skill in labor market research methodology and data collection for baseline and evaluation
• Good analytical skill
• Well informed about methods to capture change/results of project implementation
• Good interpersonal communication and facilitation skills for mentoring and knowledge sharing
• Possess good judgement to deal with conflict
• Able to work both in team and independently with minimum supervision

Desirable

• Masters degree in statistics and/or social science
• Knowledge on IT-based/Management Information Systems for M&E
• Experience in M&E for development projects focusing on Youth Economic Empowerment and gender equality

YPII Values in Practice: LeT'S ACT

Lasting impact

We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups.

Equal, inclusive, empowering

We respect all people, value differences, and promote equality across our programs and workplaces.

Transparent & accountable

We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders

Smart & lifelong learning

Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.

Adaptive & innovative

We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.

Collaborative

We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-Risk

We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.

Physical Environment

Based at PSO Kupang, with at least 30% travel to projects areas, government offices and partner organization both in office, on the field and during humanitarian settings.

Level of contact with childreN

Mid contact: Occasional interaction with children

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than December 15th, 2023.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organization, Yayasan Plan International Indonesia is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse.

Our organization is based on a culture of inclusivity. We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls’ rights, and inclusion while supporting staff to adopt good practices, positive attitudes, and principles of gender equality and inclusion.

The Plan Indonesia Staff Transfer Policy does not apply to this staff recruitment process. The internal staff who are allowed to apply are staff with a minimum work period of 1 year in the current position and a minimum annual appraisal of 3.

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