Monitoring Assistant | SSA-4 | Various Locations | 5 positions 1

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

VA DETAILS

JOB TITLE MONITORING ASSISTANT CONTRACT TYPE SPECIAL SERVICE AGREEMENT JOB GRADE SSA- 4 UNIT/DIVISION PROGRAMME UNIT DUTY STATION SURIGAO CITY DURATION UNTIL 31 AUGUST 2022 NO. OF POSITIONS 1

ABOUT WFP

The World Food Programme (WFP) is one of the leading aid agencies responding to Typhoon Rai-affected communities and families. Working alongside government and non-government partners, WFP has been supporting relief efforts, transporting family food packs, hygiene kits and other non-food items. WFP has also enabled emergency responders to quickly communicate and coordinate their response and connectivity by rolling out innovative mobile emergency telecommunications sets.

Over the next six months, WFP will supply lifesaving food aid to 250,000 typhoon-affected people and support emergency coordination and telecommunications to the broader typhoon response. To do so, WFP urgently needs a minimum of US$ 25.8 million in funding. To date, generous contributions have been received from the governments of Brazil, Ireland, and the United States, amongst others, as well as the United Nations Central Emergency Response Fund (CERF), and private sector donors.

• Strategic outcome 1: Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency. • Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets. • Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022 in line with government targets. • Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.

ORGANIZATIONAL CONTEXT

The Monitoring Assistant (MA) will directly report to the Head of Sub-office. The incumbent is expected to produce organized and accurate technical work and reports. She/he will also provide guidance on standard practices to the other staff and counterparts in their area of work.

JOB PURPOSE

To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Verify the planned movements and distribution of cash-based transfer, food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards. 2. Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of cash-based transfer, food items or non-food items. 3. Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making. 4. Liaise with partners and internal counterparts to gather feedback and comments to support programme reviews and improve services. 5. Receive and collate comments and feedback from partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations. 6. Provide guidance for partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas. 7. Conduct surveys, focus group discussions and in-depth interviews at the community level as well as with government partners 8. Prepare field mission reports to document programme implementation. 9. Follow set emergency response processes and procedures for emergency food assistance. 10. Perform other related duties as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Strategic Management Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. Qualitative/Quantitative Methodology Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. Data Analytics and Visualization Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities. Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

STANDARD MINIMUM QUALIFICATIONS

Education: University Graduate with bachelor's degree in business administration or other degree related to the area of work. Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

- Proficient in the use of office equipment and computer software packages, such as Microsoft Word. - Knowledge of work routines and methods to complete processes under minimal supervision. - Uses tact and courtesy to give and receive information to a wide range of individuals.

Language: Fluency in Filipino and English, both oral and written communication

DESIRED KNOWLEDGE AND SKILLS

• Excellent interpersonal skills required, including strong professional communication skills; • Knowledge on formative research methods, including qualitative methods; • Strong analytical and report writing skills; • Ability to work within tight deadlines and manage multiple tasks simultaneously independently; • Proven ability to conceptualize, develop, plan and manage programs, leadership and teamwork skills, good analytical, communication, negotiation and advocacy skills; • Ability to work in a team and establish effective working relationships with people of different national and cultural backgrounds; • Advanced computer skills with mastery of Windows and Microsoft Office;

DEADLINE FOR APPLICATIONS

Deadline for applications is on 06 July 2022, 1****1:59 PM. Qualified candidates are required to complete an online candidate profile in UN WFP Careers Website (https://www.wfp.org/careers). Only applications received from this website are considered valid and will be processed and only shortlisted candidates will be contacted.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.