Monitoring Assistant (Roster), Fixed Term - G5 - Mutiple Duty Stations

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Application deadline 1 month ago: Wednesday 4 Oct 2023 at 00:59 UTC

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WFP encourages female candidates and people with disabilities to apply

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Job Listing Details

Job Title: Monitoring Assistant Type and Level of Contract: Fixed Term - G5 Functional Unit: Programme & Policy/Malawi. Duty Stations: Multiple (Roster) Duration of Contract: 12 Months - Renewable Date of Advertising: 20 September 2023 Deadline: 03 October 2023


The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.


These jobs are found primarily in WFP Field based Offices, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office. At this level job holders are expected to take responsibility for completion of a range of processes and activities related to monitoring that require some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.


To coordinate and perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Programme Associate or Cluster Coordinator (depending on the district), the Monitoring Assistant (MAs) will be responsible for the following duties:

• Visiting an agreed target of field sites per month on Mondays through Thursdays each week for a total of 16 days in the field per month. • Coordinating and monitoring the implementation of all WFP Programmes – school meals, nutrition prevention, and resilience packet to ensure that WFP is implementing an integrated resilience package, at the local level in close collaboration with WFP Programme Associate (PAs) or Joint Programme for Girls Education (JPGE) Coordinators (where applicable), WFP’s M&E Team, Government Actors, Communities, and Cooperating Partners. This involves creating a monthly monitoring plan in collaboration with other field-based staff to ensure that WFP is meeting minimum monitoring requirements of visiting each nutrition prevention site once per month; each school once per quarter; and each FFA/Resilience site twice per month. • Producing a weekly report of all data collected/sites monitored on every Friday of the month. Note that staff who do not produce their weekly report will not be permitted to travel to the field the following week until reports are submitted. This is a key performance indicator. The weekly report will indicate the sites visited, key observations made, any concerns encountered, as well as lessons learned. Before and after photos as well as photos illustrating progress towards the creation of productive assets should also be included. This information will then be reviewed and consolidated by the Senior Programme Associate (where applicable). • Immediately reporting –– to Programme Associate (where applicable), Cluster Coordinator, and/or the Head of Field Coordination at the Country Office any irregularities or concerns reported at the sites. Note that reporting lines will depend on the location of placement and will be clarified at the time of assignment. • Monitoring and reviewing all commodity management (food, cash, vouchers) in terms of recording, reporting, storage, and handling as well as spot checking commodity/cash distributions to ensure that the correct quantities/amounts of assistance are being delivered to the right people/beneficiaries.

• Participating in coordination meetings at the request of the Senior Programme Associate (where applicable) or JPGE Coordinator (where applicable) with Government, Cooperating Partners, and/or community-based organizations. • Assisting with the implementation of the plan of action, reviewing achievements and constraints as well as providing feedback accordingly and in a timely manner to Programme Associate (where applicable), Cluster Coordination, and Head of Field Coordination, and/or M&E Unit. • In consultation with WFP’s Gender Focal Point and relevant programme units, encouraging women’s access to economic skills development and sensitizing men, women, girls and boys on gender issues and gender-focused activities. • Providing technical advice, where applicable, with a focus on integration of activities where applicable/appropriate, in Food for Assets, School Feeding, Nutrition, and other WFP Programme Activities. • Any other duties as required.

Applicants are expected to be proactive, independent, and willing to work long hours in the field. They are further expected to develop strong relationships with WFP’s M&E Team as well as technical leads to enhance their skills and ability to provide on-the-ground insights vis-à-vis WFP’s activities


Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Demonstrates the WFP values, principles and standards Is accountable for the delivery of results Promotes teamwork by sharing ideas and openly raising issues Embraces WFP’s vision and how it impacts their role Acts professionally with external partners Values diversity using respectful and inclusive language Seeks guidance and support where needed Gives timely and constructive feedback to others Shows curiosity and implements new ways of doing things when relevant Works together with partners to deliver common goals Stays focused and calm when under pressure Adapts readily to change adjusting work as needed Listens attentively to others and shares views Gathers data and shares knowledge to inform team activities Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop Asks questions to understand the impact of decisions for their objectives


Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.


• Has experience collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders. • Has experience utilizing WFP monitoring and evaluation systems and standards.


Deadline for submitting applications: 03 October 2023


WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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