Monitoring Assistant, G4 - Saclepea, Nimba County, Liberia

Programme & Policy

Vacancy Announcement

Position Title: Monitoring Assistant

Duty Station: Sacleapea Field Office, Nimba County, Liberia

Contract Type: Fixed Term (1 year)

Deadline for Applications: Friday, 23 December 2020 ( 11:59 PM)

Reporting Line: The Monitoring Assistant will be reporting to the Programme Policy Officer (Head of Field Office) or delegated Officer-in-charge of the Field Office.

BACKGROUND

The World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP development projects focus on social protection and safety nets for the vulnerable through nutrition interventions, smallholder agricultural livelihood promotion and market support, school meals and investing in strengthening national capacities to develop and manage sustainable food and nutrition security programmes.

Through its field presence and the various activities it implements, WFP provides support to enhance government capacity to achieve its objectives as outlined in the Pro-Poor Agenda for Prosperity and Development (PAPD). In line with the above, WFP is seeking to strengthen its programme implementation in the field through the recruitment of Monitoring Assistant. The incumbent will be based in WFP Field Office in Saclepea, Nimba County.

JOB PURPOSE:

The Monitoring Assistant will be part of a team of dedicated and committed field staff responsible for performing monitoring activities within a specific coverage area and provide reports to support the effective delivery of WFP assistance packages as outlined in the Country Strategic Plan (CSP).

KEY ACCOUNTABILITIES:

The Monitoring Assistant will be accountable for ensuring the following:

1. Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
2. Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of food items or non-food items.
3. Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.
4. Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.
5. Receive and collate comments and feedback from cooperating partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
6. Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
7. Prepare field mission reports to document programme implementation.
8. Follow set emergency response processes and procedures for emergency food assistance.

SPECIFIC JOB REQUIREMENTS

• Create and maintain a field office database on monitoring indicators aligned to the Country Office programme activities;
• Collaborate with the Countty Office M&E Officer and Head of Field Office to design and deliver training programmes for capacity development on M&E issues of government counterparts and cooperating partners;
• Analyse and report progress against the Annual Work Plans related to the work of the field office;
• Verify distribution of food or non-food items, reporting issues or discrepancies for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards;
• Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services;
• Collect, compile and analyse M&E data and prepare consolidated M&E progress reports for field level programmes;
• Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas;
• Produce periodic M&E reports for the specific use of the Field Office to fulfil the requirements as relates to Country Office reporting;
• Manage data entry to corporate systems as necessary to support reporting.
• Perform other related duties by Supervisor.

4Ps CORE ORGANISATIONAL CAPABILITIES

4P Theme

Capability Name

Description of the behavior expected for the proficiency level

Purpose

Understand and communicate the Strategic Objective

Helps teammates articulate WFP’s Strategic Objectives.

Be a force for positive change

Suggests potential improvements to team’s work processes to supervisor

Make the mission inspiring to our team

Explains the impact of WFP activities in beneficiary communities to teammates

Make our mission visible in everyday actions

Articulates how own unit’s responsibilities will serve WFP’s mission

People

Look for ways to strengthen people's skills

Trains junior teammates on new skills and capabilities.

Create an inclusive culture

Seeks opportunities to work with people from different backgrounds.

Be a coach & provide constructive feedback

Serves as a peer coach for colleagues in same area of work.

Create an “I will”/”We will” spirit

Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions

Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Focus on getting results

Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Make commitments and make good on commitments

Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Be Decisive

Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units

Suggests opportunities for partnering with other units to supervisor.

Build strong external partnerships

Identifies opportunities to work with colleagues and partners in the field towards common goals.

Be politically agile & adaptable

Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Be clear about the value WFP brings to partnerships

Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS

Education

Completion of secondary school education

Experience

At least three years of experience in monitoring the activities of large scale programmes, database management, data collection and conducting surveys at field level, participatory assessment and monitoring, data processing or analysis and computer literate.

Language

Fluency in both oral and written communication in the English language

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Strategic Management

Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.

Performance Management

Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.

Qualitative/Quantitative Methodology

Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.

Data Analytics and Visualization

Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.

Programme Monitoring and Review

Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

BACKGROUND

The World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP development projects focus on social protection and safety nets for the vulnerable through nutrition interventions, smallholder agricultural livelihood promotion and market support, school meals and investing in strengthening national capacities to develop and manage sustainable food and nutrition security programmes.

Through its field presence and the various activities it implements, WFP provides support to enhance government capacity to achieve its objectives as outlined in the Pro-Poor Agenda for Prosperity and Development (PAPD). In line with the above, WFP is seeking to strengthen its programme implementation in the field through the recruitment of Monitoring Assistant. The incumbent will be based in WFP Field Office in Saclepea, Nimba County.

JOB PURPOSE:

The Monitoring Assistant will be part of a team of dedicated and committed field staff responsible for performing monitoring activities within a specific coverage area and provide reports to support the effective delivery of WFP assistance packages as outlined in the Country Strategic Plan (CSP).

SUPERVISION RECEIVED: The Monitoring Assistant will be reporting to the Programme Policy Officer (Head of Field Office) or delegated Officer-in-charge of the Field Office.

KEY ACCOUNTABILITIES:

The Monitoring Assistant will be accountable for ensuring the following:

1. Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
2. Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of food items or non-food items.
3. Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.
4. Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.
5. Receive and collate comments and feedback from cooperating partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
6. Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
7. Prepare field mission reports to document programme implementation.
8. Follow set emergency response processes and procedures for emergency food assistance.

SPECIFIC JOB REQUIREMENTS

• Create and maintain a field office database on monitoring indicators aligned to the Country Office programme activities;
• Collaborate with the Countty Office M&E Officer and Head of Field Office to design and deliver training programmes for capacity development on M&E issues of government counterparts and cooperating partners;
• Analyse and report progress against the Annual Work Plans related to the work of the field office;
• Verify distribution of food or non-food items, reporting issues or discrepancies for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards;
• Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services;
• Collect, compile and analyse M&E data and prepare consolidated M&E progress reports for field level programmes;
• Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas;
• Produce periodic M&E reports for the specific use of the Field Office to fulfil the requirements as relates to Country Office reporting;
• Manage data entry to corporate systems as necessary to support reporting.
• Perform other related duties by Supervisor.

4Ps CORE ORGANISATIONAL CAPABILITIES

4P Theme

Capability Name

Description of the behavior expected for the proficiency level

Purpose

Understand and communicate the Strategic Objective

Helps teammates articulate WFP’s Strategic Objectives.

Be a force for positive change

Suggests potential improvements to team’s work processes to supervisor

Make the mission inspiring to our team

Explains the impact of WFP activities in beneficiary communities to teammates

Make our mission visible in everyday actions

Articulates how own unit’s responsibilities will serve WFP’s mission

People

Look for ways to strengthen people's skills

Trains junior teammates on new skills and capabilities.

Create an inclusive culture

Seeks opportunities to work with people from different backgrounds.

Be a coach & provide constructive feedback

Serves as a peer coach for colleagues in same area of work.

Create an “I will”/”We will” spirit

Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions

Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Focus on getting results

Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Make commitments and make good on commitments

Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Be Decisive

Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units

Suggests opportunities for partnering with other units to supervisor.

Build strong external partnerships

Identifies opportunities to work with colleagues and partners in the field towards common goals.

Be politically agile & adaptable

Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Be clear about the value WFP brings to partnerships

Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS

Education

Completion of secondary school education

Experience

At least three years of experience in monitoring the activities of large scale programmes, database management, data collection and conducting surveys at field level, participatory assessment and monitoring, data processing or analysis and computer literate.

Language

Fluency in both oral and written communication in the English language

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Strategic Management

Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.

Performance Management

Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.

Qualitative/Quantitative Methodology

Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.

Data Analytics and Visualization

Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.

Programme Monitoring and Review

Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

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Added 3 years ago - Updated 3 years ago - Source: wfp.org