Monitoring Assistant (Data and IT) SC5 Gulu

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

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ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Monitoring Assistant (Data and IT), SC5 to be based in Gulu. The selected candidate will be employed on a Service Contract. (12 Months, renewable)

ORGANIZATIONAL CONTEXT

The job is found in WFP Uganda, Gulu Field Office and reports to the Programme Policy Officer.

JOB PURPOSE

To provide data updates, reconciliation, and monitoring of key programme activities. The Staff member will also act as the field office IT focal point. WFP Gulu FO supports the implementation of General Food Assistance in three Refugee settlements.

KEY ACCOUNTABILITIES (1/2)

• Verify the planned movements and distribution of food or non-food items, resolving routine issues, monitoring cash distributions, and escalating where appropriate, to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
• Collect and summarize assistance programme(s) data, collaborating with key stakeholders where required, conduct analysis, and prepare reports to support programme reviews and informative decision-making.
• Ensure timely receipt of the monthly distribution reports and data entry is done in all program data bases such as PROMIS and COMET and submit for validation. Work with both the program team and supply chain team to ensure, timely delivery of reports and accurate reports are submitted
• Take responsibility for program data integrity to facilitate availability of accurate information in corporate systems. Prepare field mission reports to document programme implementation.
• Identify discrepancies in statistics and data, such as missing information, inaccurate information from partner and report to senior staff to support partners to deliver their work.
• Support processing and managing routine program tasks in various functional areas, to contribute to timely processing of documents like CDPRs, partner Invoices. Liaise with key stakeholders and internal counterparts to gather feedback and comments to support programme reviews and improve services.

KEY ACCOUNTABILITIES (2/2)

• Receive and collate comments and feedback from cooperating partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
• Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
• Provide routine data business support methods and practices to colleagues and partner staff to ensure services are delivered consistently and to the required standards to contribute to the visibility of WFP in the coverage areas
• Support in collecting distribution site, Food Basket monitoring, Cash Basket Monitoring, Market data and any other assessments carried out in the refugee settlement and ensure all data is timely uploaded monthly.
• Take responsibility for the maintenance of set standard systems, databases, and files, to ensure information is accurate and readily available for the function.
• Oversee the IT operations for the field office
• Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in Information technology, development studies, Programme Planning and management, monitoring, and evaluation or a related academic field. Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Strategic Management Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. Qualitative/Quantitative Methodology Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. Data Analytics and Visualization Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities. Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least three years of relevant working experience in Conducting quantitative and qualitative analysis, IT
• General knowledge of WFP monitoring and evaluation systems and standards.
• Has experience analysing programme output and outcome data.
• Has experience collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders.
• Has experience utilizing WFP monitoring and evaluation systems and standards.

OTHER SPECIFIC JOB REQUIREMENTS

Competencies

1. Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.
2. Performance Management: Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
3. Qualitative/Quantitative Methodology: Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.
4. Data Analytics and Visualization: Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.
5. Programme Monitoring and Review: Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

DEADLINE FOR APPLICATIONS

13 May 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.