Monitoring and Evaluation Senior Manager

Contract

This is a IICA-3 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 7 years of experience, depending on education. More about IICA-3 contracts.

Background Information - Job-specific

Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.

Project Information:

The project ‘Mozambique Northern Crisis Recovery Project’ will be based in and around the City of Pemba in Cabo Delgado Province supporting the resettlement of IDPs from temporary settlement sites to 20 relocations sites. The project will support both IDPs and Host communities. The project comprises of 4 main components:

Component 1: psychosocial social support and community peace building; and enhancing State-society trust and confidence.

Component 2: provision of agriculture and fisheries inputs, cash for work programs for youth and women and the provision of kits for micro and small business development; and training on entrepreneurship and business management.

Component 3: the restoration of basic services, small works for agriculture production, education and health infrastructure and the construction or rehabilitation of school and health infrastructure and community services and amenities in temporary and relocation sites and host communities.

Component 4: strengthening of technical capacity of government authorities and local governments for conflict management. This component will also support project implementation, financial management, procurement, safeguards, reporting, and monitoring and evaluation.

The project will be implemented in collaboration with government authorities and will be guided by the various programme guidelines provided by the World bank- as the funding source.

The project team is expected to contain management staff, Safeguards and Monitoring and Evaluation staff and infrastructure staff and will require significant stakeholder and partner coordination and management. Under the guidance and supervision of the Project Manager PIU, the Monitoring and Evaluation Senior Manager will form part of the team for Component 4. S/he will be responsible for leading the development and implementation of the M&E work-packages covering the overall project and implementing partners. The M&E Senior Manager will be responsible for managing a team composed of M&E Officer, MIS Specialist and ADIN and FNDS M&E focal points. S/he will work in close collaboration with Communications Specialist for the reporting function, the other FNDS counterpart and Component Implementing Partners (IPs) when performing the following functions:

Functional Responsibilities

Monitoring and Evaluation

• Lead the development and delivery of a functioning monitoring, evaluation and reporting system, which will be coherent with project documents - Project Appraisal Document, Project Operations Manual, UNOPS Project Proposal and the Project M&E Implementation Plan),
• Generate reliable and verified data that allows for project analysis and ensures that all IPs submit timely, regular and structured monitoring reports.
• Design, develop and roll out a M&E Implementation Plan for the project in close consultation with the IP, and in accordance with UNOPS guidelines;
• Formulate a operational results framework (ORF) in consultation with relevant stakeholders; Update and ensure the ORF is aligned to the MIS.
• Prepare the monitoring protocol with all IPs and oversee implementation of the protocol.
• Direct data monitoring and verification, as well as programmatic spot checks, to assure internal consistency and validity of project activity monitoring data reported by all IPs. Through periodic data verification and spot check visits to sites.
• Assist in the design of the project MIS, and operationalise the MIS among IPs.
• Maintain the M&E MIS review incoming data (for quality and programmatic compliance); ensure the quality of the database and that the M&E data is readily available.
• Review and verify M&E findings and follow-up on implementation of the recommendations.
• Assess IP has capacity in M&E systems; ensure adequate feedback to/from the IP on data obtained from the M&E system;
• Conduct capacity building courses through workshops and on the job trainings on monitoring, evaluation and reporting as required for IPs, ADIN and FNDS.
• Provide oversight and support on M&E and performance issues to IPs collaborating with UNOPS and FNDS;
• Undertake site visits for Monitoring and Evaluation in accordance with the M&E plan;
• Ensure that implementing partners fulfil their M&E obligations, including enabling the participation of beneficiaries, and that recording and reporting systems are harmonised both among implementing partners and with national systems where possible;
• Organize field assessments as required.
• Advise grant selection committee and act as subject matter specialist on grant review processes
• Participate in grant negotiations including submission of quality inputs required to ensure the grant agreement signature
• Any other tasks assigned by the Project Manager to support the overall Management, Supervision, Monitoring and Evaluation of the implementation of the grants.

Reporting:

• Implementing the reporting cycle and reporting requirements with each IP in line with the overall project agreement reporting schedule;
• Develop standard monitoring, evaluation and reporting formats for NCRP based on the results framework and reporting requirements;
• Prepare the quarterly and annual progress reports of the NCRP
• Support the Mid Term Review, End Project Reviews and Annual Reviews and related reporting requirements; and
• Together with the MIS specialist lead the development of a comprehensive MIS dashboard(s) that will incorporate all the reporting requirements of implementing partners.

Knowledge Management: - Establish the M&E Working Group (including all IPs), convene and chair regular meetings (minimum of once a month) and facilitate learning. - Build synergies among IP M&E teams through the M&E Working Group, to avoid beneficiary fatigue related to monitoring assessments. - Provide technical guidance for the implementation of the M&E plan, through training and other on-site support; - Develop process for knowledge management within the programme including recording of lessons learnt and best practices; - Establish mechanisms to use KEMC knowledge and experience, including feeding into: a) KEMC own programming; b) programming by other donors in the sector, and c) policy dialogue with government - Based on the monitoring and evaluation data, support the project in developing performance improvement plans; and - Build capacities of implementing partners in M&E through workshops based as needed. - Perform other duties as may be assigned to support the implementation and oversight of the project.

Personnel Management: - Lead and motivate the M&E Team - M&E Officer, MIS Specialist and where required - ADIN and FNDS M& teams. - Provide training to build capacity of FNDS and ADIN counterparts in M&E best practices, tools and techniques. - Ensure that behavioural expectations of team members are established - Ensure that performance reviews are conducted - Identify outstanding staff and counterparts, bringing them to the attention of the Project Manager - Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

Education

• A Master's degree in Qualitative Research, Monitoring and Evaluation, Business administration, International relations, Participatory Development, Social Sciences or related field;
• A Bachelor's Degree with additional two (2) years of relevant experience may be accepted in lieu of the advanced university degree;
• A Technical Diploma with additional four (4) years of relevant experience may be accepted in lieu of the advanced university degree;

Experience

• Minimum of seven (7) years’ of relevant experience in design, development and/or implementation of monitoring and evaluation systems preferably in humanitarian program is required;
• Experience in management or oversight or support of various implementing partners is required;
• At least 2 years experience in post-disaster and reconstruction experience is required
• Strong communication and interpersonal skills is an added advantage;
• Experience working with national governments, Capacity Building, Knowledge Management and experience with major donors/Multilateral Development Banks (MDBs) is an added advantage;
• Experience in disaster risk management and evidence based data and information is an added advantage;
• Prior experience in the UN system is an added advantage;

Languages

Fluency in written and oral English required;

Working knowledge of Portuguese is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

• Contract type: International Individual Contractor Agreement
• Contract level: ICS 11 (IICA 3)
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx The position is based in a non-family duty station.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.