MFIT Coordinator

Contract

This is a Consultancy contract. More about Consultancy contracts.

Request to submit a written proposal for a work assignment with UNESCO Dear Sir/Madam, UNESCO is inviting written proposals from Individual Consultants for the work assignment described below. Your written should comprise: (a) A Technical Proposal consisting of: \- an up to date curriculum vitae, and \- an approach and methodology for the assignment, a workplan and comments on the Terms of Reference if any (in brief). (b) The amount to be charged for the assignment, which should be quoted in US dollars only. Please show any travel costs separately. **OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Jakarta Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Programme Coordination Type of contract : Non Staff Duration of contract : From 7 to 11 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 14-Feb-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Your proposal and any supporting documents must be in English. UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements. From those proposals deemed suitable in terms of the criteria in the Terms of Reference, UNESCO shall select the proposal that offers the Organisation best value for money. Your proposal should be submitted by e-mail no later than 14 February 2022. E-mail proposals should not exceed 5MB. The e-mail address is: [email protected] It is the individual’s responsibility to ensure that his/her proposal is received by the deadline. Thank you for your interest in this UNESCO assignment; and we look forward to receiving your proposal. Hans Thulstrup Senior Programme Specialist UNESCO Office, Jakarta Long Description ---------------- Term of Reference Job Title: MFIT Coordinator Unit: MFIT Type of contract: Individual Consultant Level: Middle Duty Station: Jakarta or telecommuting (if required) I. Duties and Responsibilities: Under the overall authority of the Director of UNESCO Jakarta Office and in close cooperation with the Programme Specialists and staff of the Office, the incumbent shall: 1.1. Coordinate and assist the implementation of the Malaysia-UNESCO Cooperation Programme (MUCP) which has been established by the Government of Malaysia and UNESCO as a model of south-south cooperation. With its special focus on LDC’s and SIDS in Africa as well as Asia and the Pacific, the MUCP offers pointers for the future, and is firmly rooted in areas where UNESCO has leadership and confirmed added value. The consultant will be responsible for: 1\) liaising with different units of UNESCO Jakarta and Bangkok Offices, UNESCO headquarters and field offices, and category-1 institutes to ensure the development and smooth implementation of individual projects and of inter-sectoral activities related to MUCP activities; 2\) maintaining close contact with Permanent Delegation of Government of Malaysia to UNESCO and UNESCO National Commission Malaysia, and provide reports and information to them in a timely manner at their request; Long Description ---------------- 3\) liaising, as necessary, with other partners such as government counterparts and project partners, and National Commissions for UNESCO, partners in Malaysia and other countries participating in MUCP; 4\) providing administrative and financial assistance and advice, including assistance in the provision of oversight of all administrative and financial matters with regard to Permanent Delegation of Government of Malaysia to UNESCO MUCP-funded projects in line with UNESCO’s administrative rules and regulations; 5\) working with the Director’s Office in the planning, development, implementation and monitoring of MUCP projects including writing of the background papers and providing technical support and advice as necessary; 6\) monitoring the implementation rate and communicating with the project officers, also facilitating timely discussions with the donor to get approval, if necessary, on possible re-programming of project activities and budgets; and 7\) Promoting the visibility of MUCP, through regular contributions to the UNESCO websites, office brochures, annual reports and other promotional materials. Long Description ---------------- 1.2. Deliverables for this task: Monthly progress report: 1\) the achievements, implementation/progress and pending activities for the effective implementation of the MUCP; 2\) overview of MUCP projects, their implementation status, budget and time lines; 3\) list of newly developed project proposals and their status; work done on partnerships and regional coverage of the programme 4\) communication materials (brochures, annual reports, etc.) on the MUCP projects including an update for the UNESCO websites. 2.1. Following up to the MUCP Annual Review Meetings. The consultant will be responsible for coordinating the development of meeting reports, note keeping and following up on recommendations and action points. 2.2. Deliverables for this task: 1\) draft report of the MUCPAnnual Review Meeting (which includes meeting minutes, list of participants, list of resolutions, and follow-up points) to be completed within seven working days after the meeting; 2\) a final report of the MUCP Annual Review Meeting (which includes all meeting documents, and revised after input from all steering committee members) by one month after the meeting at the latest; 3\) draft minutes for all meetings to be prepared and circulated within five working days after the meeting at the latest. II. Reporting and deliverables: Monthly report and a final report to be submitted by end of contract. Minutes, other meeting documents, and communication materials to be submitted at the end of the contract period. III. Working conditions and schedule: The position will be based in UNESCO Jakarta office, however COVID related travel restriction may impact freedom of movement and this consultancy may ultimately be home based i.e successful candidate may be required to telecommute and perform the contractual duties and responsibilities remotely Working hours shall be the normal working hours of the duty station (40 hrs/week, Mondays to Fridays). **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). IV. Competencies Professionalism and Knowledge 1\. Strong communication skills, both spoken and written; 2\. Knowledge and skills on computer software (Microsoft word, excel, power point), internet, and email; 3\. Strong analytical skills and ability to analyze complex issues; 4\. Ability to identify priority activities and assignments and make necessary adjustments as required; 5\. Ability to work with minimum supervision, with efficiency, competence, integrity and in harmony with people of different backgrounds; 6\. Ability to work under heavy pressure while maintaining accuracy and attentive to detail; 7\. Ability to work beyond normal working hours when necessary 8\. Team worker/builder, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery of results. Planning and Organizing: 9\. Well developed planning and organizational skills, with a reputation for being able to multi-task and meet agreed deadlines; Commitment: 10\. Passion to improve project outcomes; 11\. Proven history of ongoing learning and development of oneself; 12\. Reputation as a team player; Build trust: 13\. Reputation for integrity, openness and respect for diversity; 14\. Consistency in the quality of interpersonal relationships. V. Qualifications: Education: A tertiary degree in a UNESCO’s field of competence from a recognized and reputable university Work Experience: At least 3 years of successful relevant professional experience as well as professional record in programme coordination, preferably in governmental, intergovernmental, or non-governmental agencies. Significant experience such as coordination of the Funds in trust management with donor countries such as Malaysia and Japan is an advantage; Languages: Excellent oral and written skill in English, in particular the ability to draft documents and express views in a clear and concise manner. Other Skills: Strong communication and interpersonal skills, information technology, networking and negotiating skills. Knowledge of UN systems and procedures is an asset **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- "UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts." "UNESCO does not charge a fee at any stage of the recruitment process".