Meetings Management Individual Contactor

Manage meetings and events effectively

This opening expired 3 years ago. Do not try to apply for this job.

UNDRR - United Nations Office for Disaster Risk Reduction

Open positions at UNDRR

Bonn (Germany)

Admin

Application deadline 3 years ago: Tuesday 11 Oct 2022 at 23:59 UTC

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Overview

Manage meetings and events effectively

You have:

High school degree is required
2 years of experience in meetings management, project management, or conference management
Experience in data management is desired
Experience in Microsoft office package is desired
Experience in organizing online meetings (Zoom, M.S.Teams, etc.) is desired
Experience working with international organizations is desired
Fluency in English is required
Any other UN language is desired

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Details

Result of Service Successful organization of the 2022 Technical Forum end of November and the Regional Climate Risk Management workshop in Africa mid-December and completion of related post-event follow-up work

Work Location Bonn

Expected duration 2.5 months

Duties and Responsibilities The individual contractor would have the following duties and responsibilities:

1. Follow up on confirmations from participant and draft a participants list Follow up on confirmations from participant and draft a participants list, contact participants and update their data 2. Support procurement exercises related to the meetings 3. Check on room layout and assist in any other logistical arrangements, registration, distribution badges and room assignments 4. Support technical requests and liaise with interpreters, as required 5. Assist in obtaining Participant information related to their travel, bank details and any other information related to travel support 6. Assist in providing visa letters and follow up on visa requests 7. Serve as focal point for meeting enquiries via responding to emails 8. Liaise with catering services as required for provision of hospitality 9. Assist in post event follow-ups as required with participants and vendors 10. Coordinate with communications team on updates regarding the meetings

Qualifications/special skills- High school degree is required - 2 years of experience in meetings management, project management, or conference management - Experience in data management is desired - Experience in Microsoft office package is desired - Experience in data analysis and data management is desired - Experience in organizing online meetings (Zoom. M.S.Teams, etc.) is desired - Experience working with international organizations is desired

Languages- Fluency in English is required - Any other UN language is desired

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

How do you prioritize tasks when managing multiple meetings at once?	This gauges your organizational and prioritization skills.	Discuss your methods for assessing urgency and importance in tasks.
What experience do you have working with international teams?	This helps assess your ability to work cross-culturally.	Pro members can see the explanation.
Can you describe a challenging logistical problem you faced during a past event?	Pro members can see the explanation.	Pro members can see the explanation.