Medical Supply Chain Coordinator -LDSC

Medical & Health Logistics & Procurement

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

TITLE: Medical Supply Chain Coordinator

TEAM/PROGRAMME: Operations

LOCATION: Based in Freetown with frequent travels to project locations

GRADE: 3

CONTRACT LENGTH: 10 months

CHILD SAFEGUARDING:

Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Medical Supply Chain Coordinator (MSCC) will oversee the area pharmaceutical and medical supplies orders, storage and PPS distribution, monitoring, and management according to SCI protocols and standards to support our programmes to deliver outstanding results for children.

SCOPE OF ROLE:

Reports to: Head of Supply Chain

Staff reporting to this post:

KEY AREAS OF ACCOUNTABILITY:

General

• Assist with procurement planning through the assessment of needs by analyzing consumption report data at facility level, quantification of requirements and supplier liaison through SCI Logistics Manager and country SCI procurement team.
• Advice on safe pharmaceutical management best practices and ensure incorporation of these practices into pharmacy services design, including drug flow, consumption reporting, buffer stocks, alert levels, early international and local orders to avoid stock outs.
• Ensure good practices of storage and distribution are respected at national, provincial and facility level to ensure safe and effective supplies.
• In coordination with the project manager and Logistics Manager, lead capacity building activities (including trainings) with a focus on pharmaceutical management best practices, consumption reporting guidelines at service point, and SCI stock management guidelines internally for SCI but also externally for partners (Ministry of Health personnel at national, district and facility level).
• Ensure proper prescribing, administration, cold chain management, controlled drug management and health care waste management are conducted according to national drug management guidelines at MOH facility level.
• Ensure in collaboration with the project manager, international and local procurement is raised according to stock level.
• Support supply chain department in international and national purchasing of drug and medical equipment according to SCI guidelines.
• Ensure daily/weekly/monthly stock movement reports, stock checks and all stock card, bin card and other SCI logistics reporting tools are kept updated and archived on a timely and appropriate manner.
• Liaise with project and supply chain teams to support good communication and effective planning to prevent stock-outs.
• Ensure the reception of the international orders in collaboration with the logistics.
• Provide technical supervision to medical store staff, ensuring they appropriately incorporating all SCI guidelines into their day-to-day activities.
• Coordinate with Project Manager and Monitor Evaluation Learning manager that lessons learnt, case studies, success stories and challenges are mapped for institutional learning.
• Liaise with SCI regional/global Pharmacy advisor to ensure updated guidelines are in place and contribute in global learning process.
• Raise issues of concern on poor practice and key risks to his/her direct line manager.
• Maintain the database (TIM) on a regular manner and ensure regular inventory according to save the children policy.
• Prepare and maintain all the documentation for the management, importation, inventory of PPS according to SCI international guidelines.

Team Management and Capacity Building

• Build and maintain strong business partnering with other functions – especially Programmes and Finance – to improve and ensure smooth implementation of procurement and logistics activities.

Governance, Systems, Tools and Processes

• Implement and ensure compliance to all our Procurement and Warehousing & Inventory Management Policies, Manuals and established Procedures.
• Set a strong tone from the top that fraud is unacceptable.

Ensure that we are using recognised systems and processes, including (when available) ProSave and TIM

BEHAVIOURS (Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS, EXPERIENCE AND SKILLS

• Bachelor of Pharmacy, Master or postgraduate on pharmaceutical supply chain management is preferable
• Registered pharmacist with at least 5 years’ medical supply management experience.
• Experience in medical logistic in humanitarian settings
• Experiences in humanitarian sector in primary or secondary health care service
• Knowledge of the good practices of storage and distribution in addition to rational use of medicines
• Strong understanding of infection control risks.
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Experience of working in a multidisciplinary, multi-cultural team.
• Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered.
• Strong communication skills
• Ability to motivate and support team in stressful situations.
• Able to work in stressful situation and long workings days
• Good capacity of adaptation
• Excellent fluency in English both written and speaking
• Excellent skills in Microsoft Office Tools (Word, Excel, Outlook).

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures

Apply now

Added 3 days ago - Updated 8 hours ago - Source: savethechildren.net