Medical Logistics Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This Medical Logistics Officer position is located in the Medical Support Section (MSS), Sourcing Support Service (SSS) in the Logistics Division (LD), Office of Supply Chain Management (OSCM) of the Department of Operational Support (DOS), at United Nations Headquarters (UNHQ). The DOS was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions.

The Office of Supply Chain Management includes the Office of the Assistant Secretary- General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Global Service Centre, Umoja Coordination Service and the Enabling and Outreach Service.

The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.

Under the overall supervision of the Chief of Sourcing Support Service (SSS), the incumbent reports to the Chief of MSS.

Responsibilities Within delegated authority, the Medical Logistics Officer will be responsible for the following duties:

• Coordinate all activities in the Unit including day-to-day administration and long-term planning by, exercising managerial and supervisory control over the proper execution of functions carried out; directing work priorities; determining the Unit workplan; developing goals and performances measures; identifying staff career development requirements.

• Provide technical advice to the Chief of Section, other UNHQ Departments and Field Missions; provide briefings on health supply chain support to UN peacekeepers in field missions and political missions with particular responsibility for pharmaceuticals and blood products, review medical components of draft Memoranda of Understanding (MOUs)/LOAs as well as participating in their negotiations; review CMS/DMS monthly reports, audit observations and other reports to identify health supply chain issues; review field missions health supply chain support plans, TCC/PCC (Troop Contributing Countries/Police Contributing Countries) Medical Logistics Guidelines, Force Requirement Statements relating health supply chain, policies and guidelines produced by other technical specialists to ensure conformity with the UN medical doctrine. The incumbent’s duties also include developing SOWs for all HQ medical contracts’ providing technical advice to the Procurement Division during solicitation exercise for medical supplies (drugs/pharmaceuticals, medical equipment and medical consumables and blood) and services (acquisition of in and out of mission area commercial hospital services; commercial aero medical and casualty evacuation services). The incumbent will also review mission request for Local Procurement Authorities for similar services mentioned above, as well as review the technical components of mission local medical contracts with a view to ensure the achievement of ‘best value for money’ procurement principle.

• Develop policies, procedures and guidelines for the implementation and management in the field of the medical components, particularly blood and pharmaceuticals of MOUs/LOAs between the United Nations and Member Nations who are or who propose to contribute secondary and tertiary medical facilities (advanced surgical and diagnostics) medical facilities. Review and analyze verification report submitted by field mission on TCC/PCC performance and compliance with MOU/LOA obligations and prepares associated reports to senior management with recommendation on how to obtain the optimal benefits from the services of contracted facilities where gaps or discrepancies are observed. Draft Note Verbales communicating senior management decision to the concerned TCC/PCC on ways to improve service delivery in the field. Develop policies, procedures, and guideline for the implementation of the terms of HQ commercial medical contracts for the provision of pharmaceuticals and blood products in field missions. Conduct required vendor evaluation with a view to ensure the expected optimal benefits of the contracts are achieved.

• Develop policies, procedures and guidelines for the management of the health supply chain component of the Department and all field missions. This includes the review of the composition of pharmaceuticals and blood products to meet with modern day challenges in medical diagnosis and treatment. Conduct analysis of consumption rates for pharmaceuticals and blood products and the establishment of re-order levels for field missions. Establishment and maintenance of supply channels for medical goods within the realm of pharmaceuticals and blood products. The incumbent will also be responsible for monitoring the effective performance of level one clinics, levels 2 and 3 hospitals deployed in the peacekeeping arena globally, and the several out of mission medical facilities distributed all over the globe.

• Develop, review and update the medical Standard Operation Procedures (SOPs), policies and guidelines, especially regarding pharmaceuticals and blood products for field missions. Establish criteria for the development of mission quarterly acquisition plans and review these plans on a quarterly basis to ensure that acquisition plans for pharmaceuticals and blood products are in line with budgetary provisions; participate in Pre-Deployment visits to TCC/PCC to inspect the medical equipment to be deployed in field missions and ascertain the general preparedness of the countries to deploy in the field; conduct, review and monitor field missions’ medical logistics staffing and facilitate career development for staff especially pharmacists and administrative staff involved in the management of medical logistics issues in the field by drawing up requirements for generic vacancy announcements in liaison with MSC enabling participation in the workshops and trainings for this category of personnel.

  Competencies Professionalism: Demonstrates professional competence in planning and provision of health supply chain support; Ability to identify needs of field missions and troop-contributing countries and to deliver effective health supply chain solutions; Ability to conduct health supply chain assessments and independently develop clear health supply chain plans, with flexibility to adapt to new developments and changing priorities; ability to work collaboratively with colleagues to achieve organizational goals; ability to actively seek to improve programs or services, and offer new and different options. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education Advanced university degree (Master's degree or equivalent degree) in health management, medical science, supply chain management, procurement or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification - Qualifications in a clinically based subject such as pharmacy or biomedical engineering is desirable.

• Certification in Supply Chain Operations Reference (SCOR-P) or equivalent is desirable.

  Work Experience - A minimum of seven (7) years of progressively responsible experience in health care, health supply chain, health procurement, or health administration of which two years at the international level is required.

• Experience drafting Statements of Work/Requirement, Memorandum of Understanding, Letters of Assist, or similar documents for the delivery of health material or services is required.

• Experience in contract management for the provision of health materiel is required.

• Experience in sourcing or contract management of pharmaceuticals and blood is desirable.

• Experience in conducting health supply chain planning for field operations of the United Nations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or of other similar international or military organisations is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice This position is temporarily available for seven months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. In accordance with ST/AI/1999/17 section 2.3, an SPA may only be granted to one level higher than the personal level of the staff member assigned to higher-level functions in his or her own category, whether the higher-level functions are one or several levels higher than the personal level of the staff member. Staff in the General Service and related categories temporarily placed against a post at the Professional level may receive an SPA to the P-1 or P-2 level.

A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…" Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AE2012/2/Rev. 1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.