Medical Assistant Storekeeper ( Afghan National Only)

Job Description

Duties and Responsibilities:

General Duties

· In close coordination with Medical Logistics Manager/Medical Logistics Officer, the Medical assistant Storekeeper will perform his/her day to day duties/tasks

· Understand, implement and / or maintain standard IRC inventory management policies and procedures.

· Ensure all warehouse management policy, pharmaceutical management Standard Operating Procedures (SOPs) are respected and compliant with IRC Global standards and protocols.

· Ensures IRC and donors guidelines, SOPs and policies are always followed (Procurement of medicine and pharmaceutical specifications in coordination with SC, distribution considering the environmental safety guidelines in drug management).

· Maintain regular meetings and discussions with the line management regarding the stock replenishment and other risks observed are reported on time for corrective measures.

· To provide day to day orientation, capacity building to labours, daily waged and those handling goods/medicines inside the warehouse as required.

· Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.

· Develop and maintain positive relationships with suppliers and organization staff by the coordination of SC.

· No sign of rodents, insects, cracks, moisture, or dump are visible that can damage the commodities/medicines/pharmaceutical supplies.

Specific Duties:

· Receiving and verifying the accuracy of incoming and outgoing shipments that includes medicine, pharmaceuticals, and other related items.

· Sorting, placing, and putting away the goods/medicines in the appropriate place inside the warehouse according to each donor and grant coding.

· Prepare appropriate documentations for shipment of goods moving from one location to another one and update warehouse documents and records.

· Oversee trucks loading operations to ensure all policies and procedures are followed accordingly.

· Maintains accurate inventory records thorough the use of a computerized inventory system

· Manage and document the receipt, handling, storage, release, and reporting of goods through the IRC warehouse(s).

· Manage casual laborers in the warehouse while handling goods or relocating /loading/unloading.

· Ensure the maintenance of warehouse building(s), fittings and equipment on a regular basis.

· Ensure the effective warehouse/pharma warehouse space management considering the SOP/s.

· Implement and ensure clear safety procedures.

· Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures.

· Be able to make and handle the delivery of cargos and other national shipments as applicable.

· Advise the supply chain manager/medical logistics manager regarding the warehouse-specific issues or improvements.

· Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.

· Tag and record all the related items received in data base before issuing them to requesting unit and coordinate well with Supply Chain Manager / Medical Logistics Manager.

Qualifications

· Education: bachelor’s degree/Pharmacy study in in pharmacy/drug management or similar fields / management

· Years of Experience: At least 1-3 years’ experience working in warehouse storage, Experience working with donors including USAID, OFDA, BPRM, UNHCR, DFID, ECHO, SIDA, SV, EU/EC and Knowledge of specific donor guidelines.

· Skills: Strong analytical skills, strong work ethic and pro-active problem solver

· Technical Competency: computer competency with word processing, Spreadsheets, databases, and other IT skills.

· Communication and reporting skills.

· Fluency in Pashto, Dari, and English

· Computer skills (including MS Word, Excel, Access, and internet) an advantage.

· Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.