Materials Logistics Assistant (TE-VSC-BVO-2025-217-GRAE)

Contribute to the coordination of materials logistics and database support for vacuum systems.

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CERN - European Organization for Nuclear Research

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Geneva (Switzerland)

Entry Logistics & Procurement

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Overview

Contribute to the coordination of materials logistics and database support for vacuum systems.

You have:

You are a national of a CERN Member or Associate Member State.
By the application deadline, you have a maximum of two years of professional experience since graduation in Administrative or Office Management, Logistics or Supply Chain Management (or a related field).
Your highest educational qualification is a general secondary education diploma.
You have never had a CERN fellow or graduate contract before.
Applicants with a Bachelor's, Master's or PhD degree are not eligible.

Contract

This is a Entry Level contract. More about Entry Level contracts.

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Job Description

Your responsibilities

Join the team responsible for the vacuum systems of the High-Luminosity Large Hadron Collider (HL-LHC), the upgrade that will boost the performance of the world's most powerful accelerator.

In this role, you will contribute to the coordination of materials logistics and database support for all vacuum equipment involved in this major project.

Working across dedicated workshops, laboratories, and in the LHC tunnel area, you will collaborate with students, trainees, experienced technicians and engineers in a highly motivating, international environment.

Your main responsibilities will include:

Logistics coordination: Track materials and supplies, ensuring timely reception, unpacking, and correct storage or delivery of incoming orders.
Database maintenance: Update and maintain the materials management system, ensuring accurate and up-to-date records of stock levels, orders, and distribution.
Order management: Verify deliveries against purchase orders, report discrepancies or delays, and assist with the preparation of outgoing shipments when required.
User support: Act as the first point of contact for staff requiring materials or equipment, assisting with locating, reserving, and issuing items.
Documentation and reporting: Prepare simple reports on stock usage, order status, and delivery follow-ups for supervisors.

Your profile

Skills:

Strong organisational skills, reliability, and attention to detail.
Familiarity with basic office and database software (e.g. Excel) or a willingness to learn.
Good communication skills for interacting effectively with colleagues and external suppliers.
Interest in logistics, supply chain management, or technical operations.
Ability to work both independently and collaboratively within a team environment.
Spoken and written English or French, with a commitment to learn the basics of the other language.

Eligibility criteria:

You are a national of a CERN Member or Associate Member State.
By the application deadline, you have a maximum of two years of professional experience since graduation in Administrative or Office Management, Logistics or Supply Chain Management (or a related field) and your highest educational qualification is a general secondary education diploma.
You have never had a CERN fellow or graduate contract before.
Applicants with a Bachelor's, Master's or PhD degree are not eligible.

Additional Information

Job closing date: 05.11.2025 at 23:59 CET (extended until 20.11.2025 at 23:59 CET).

Contract duration: 24 months, with a possible extension up to 36 months maximum.

Working hours: 40 hours per week

Target start date: 01-March-2026

This position involves:

Work in Radiation Areas.
Interventions in underground installations.
A valid driving licence.
Work during nights, Sundays and official holidays, when required by the needs of the Organisation.

Job reference: TE-VSC-BVO-2025-217-GRAE

Field of work: Support Services (Finance, HR, Legal, Procurement)

What we offer

A monthly stipend of 4624 Swiss Francs (net of tax).
Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
30 days of paid leave per year.
On-the-job and formal training at CERN as well as in-house language courses for English and/or French.

About us

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.

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Potential interview questions

Describe a time when you had to coordinate multiple tasks at the same time.	The interviewer wants to assess your organizational skills and ability to manage logistics effectively.	Provide a specific example where you successfully managed several tasks by prioritizing and remaining detail-oriented.
How would you handle discrepancies found in stock deliveries compared to purchase orders?	This question evaluates your problem-solving abilities and attention to detail in logistics management.	Pro members can see the explanation.
Can you provide an example of how you have used database software in your previous experiences?	Pro members can see the explanation.	Pro members can see the explanation.
What methods do you use to ensure effective communication with team members and external suppliers?	Pro members can see the explanation.	Pro members can see the explanation.
In what ways do you keep yourself organized and manage your time effectively?	Pro members can see the explanation.	Pro members can see the explanation.
Why are you interested in logistics and supply chain management?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a situation where you had to work collaboratively with others to complete a task.	Pro members can see the explanation.	Pro members can see the explanation.
What steps would you take if you identified an issue while maintaining the materials management database?	Pro members can see the explanation.	Pro members can see the explanation.