Materials Logistics Assistant (TE-VSC-BVO-2025-217-GRAE)
Join the team responsible for vacuum systems of the HL-LHC project and assist with material logistics and database support.
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Overview
Join the team responsible for vacuum systems of the HL-LHC project and assist with material logistics and database support.
You have:
- A national of a CERN Member or Associate Member State.
- Maximum of two years of professional experience since graduation in Administrative or Office Management, Logistics or Supply Chain Management (or a related field).
- Highest educational qualification is a general secondary education diploma.
- Never had a CERN fellow or graduate contract before.
- Spoken and written English or French, with a commitment to learn the basics of the other language.
Contract
This is a Entry Level contract. More about Entry Level contracts.
Job Description
Your responsibilities
Join the team responsible for the vacuum systems of the High-Luminosity Large Hadron Collider (HL-LHC), the upgrade that will boost the performance of the world's most powerful accelerator.
In this role, you will contribute to the coordination of materials logistics and database support for all vacuum equipment involved in this major project.
Working across dedicated workshops, laboratories, and in the LHC tunnel area, you will collaborate with students, trainees, experienced technicians and engineers in a highly motivating, international environment.
Your main responsibilities will include:
- Logistics coordination: Track materials and supplies, ensuring timely reception, unpacking, and correct storage or delivery of incoming orders.
- Database maintenance: Update and maintain the materials management system, ensuring accurate and up-to-date records of stock levels, orders, and distribution.
- Order management: Verify deliveries against purchase orders, report discrepancies or delays, and assist with the preparation of outgoing shipments when required.
- User support: Act as the first point of contact for staff requiring materials or equipment, assisting with locating, reserving, and issuing items.
- Documentation and reporting: Prepare simple reports on stock usage, order status, and delivery follow-ups for supervisors.
Your profile
Skills:
- Strong organisational skills, reliability, and attention to detail.
- Familiarity with basic office and database software (e.g. Excel) or a willingness to learn.
- Good communication skills for interacting effectively with colleagues and external suppliers.
- Interest in logistics, supply chain management, or technical operations.
- Ability to work both independently and collaboratively within a team environment.
- Spoken and written English or French, with a commitment to learn the basics of the other language.
Eligibility criteria:
- You are a national of a CERN Member or Associate Member State.
- By the application deadline, you have a maximum of two years of professional experience since graduation in Administrative or Office Management, Logistics or Supply Chain Management (or a related field) and your highest educational qualification is a general secondary education diploma.
- You have never had a CERN fellow or graduate contract before.
- Applicants with a Bachelor's, Master's or PhD degree are not eligible.
Additional Information
Job closing date: 05.11.2025 at 23:59 CET (extended until 20.11.2025 at 23:59 CET).
Contract duration: 24 months, with a possible extension up to 36 months maximum.
Working hours: 40 hours per week
Target start date: 01-March-2026
This position involves:
- Work in Radiation Areas.
- Interventions in underground installations.
- A valid driving licence.
- Work during nights, Sundays and official holidays, when required by the needs of the Organisation.
Job reference: TE-VSC-BVO-2025-217-GRAE
Field of work: Support Services (Finance, HR, Legal, Procurement)
What we offer
- A monthly stipend of 4624 Swiss Francs (net of tax).
- Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
- Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
- 30 days of paid leave per year.
- On-the-job and formal training at CERN as well as in-house language courses for English and/or French.
About us
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.
Potential interview questions
| Describe a time when you had to ensure the timely reception and storage of materials. How did you coordinate this? | This question assesses your organizational skills and experience in logistics coordination. | Provide a specific example demonstrating your planning and execution abilities. |
| How would you handle a situation where there is a discrepancy in an order delivery? | This evaluates your problem-solving skills and attention to detail. | Pro members can see the explanation. |
| Can you give an example of how you managed database information or similar records in a previous role? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies would you employ to support colleagues requesting materials or equipment? | Pro members can see the explanation. | Pro members can see the explanation. |
| Explain a time when you worked both independently and as part of a team. How did you balance these responsibilities? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize tasks when managing multiple orders and logistics requests? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience or willingness to learn basic office and database software. How do you plan to adapt? | Pro members can see the explanation. | Pro members can see the explanation. |
| What interests you about working in logistics and supply chain management for technical operations? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 7 months ago
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Updated 7 months ago
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Source:
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