Management Specialist – Organizational Effectiveness and Efficiency

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 136,010 USD and 178,095 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

The duration of the assignment is until February 2023. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In line with the 2030 Agenda for Sustainable Development, General Assembly resolution 72/279 on the repositioning of the United Nations Development System, and the evaluation of UN Women’s Regional Architecture in 2017, UN Women has been reviewing its current organizational structure to further solidify its operating and implementation model in order to break silos and improve the delivery of our mandate in an integrated manner.

These changes take place in a context of rapid change at global, regional and national levels for the UN development system, which UN Women is part of. As part of this change process, Business Transformation, as outlet for UN Women Change Management was established in the Strategy, Planning, Resources and Effectiveness Division (SPRED) to enable what is called “UN Women 2.0” - a stronger field, a nimble and effective HQ, more efficient processes, and better governance, supported by a modern and mature development organization.

Under the supervision of the Business Transformation Advisor, the Management Specialist is responsible for providing technical support to Organizational Performance Management, Evidence Based & Risk informed Corporate Decision Making through Data Analytics. Responsibilities include developing comprehensive, cross-cutting corporate analysis and decision-making tools through forward looking data modelling, forecasting and scenario planning; managing business intelligence, data management and reporting for strategic planning and organizational development purposes; coordinating with stakeholders across UN Women to reach consensus on data management and data analysis; and developing and disseminating knowledge management products in the area of corporate data analysis and management.

With business transformation a key component of the Organizational Efficiency and Effectiveness section of UN Women’s Strategic Plan 2022-2025, the Specialist will work with colleagues across the house to make sure that these ambitions are realized. Specifically, they will provide substantive inputs to the organization’s strategy relating to this part of the Strategic Plan, as well as carrying out the implementation of specific components thereof.

Duties and Responsibilities

To lead the design of and provide tools that will support decision making. This is expected to be solidly rooted in data, in order to assure high quality foundation to forecast, plan and implement initiatives.

• To develop or improve solutions for gaps and needs, as it relates to data and tools.
• To develop or improve solutions on technical tools that are instrumental for strengthening the organization.
• To develop and strengthen technical abilities, in order to ensure analysis mechanisms are well integrated in work and processes.
• To develop and strengthen tools and data models to directly support UN Women's forward looking management efforts.

To lead and manage UN Women's internal management mechanism (i.e. the Quarterly Business Review and potentially other future mechanisms)

• To lead and ensure preparations (requirements, data preparation, analysis etc.) for management reviews.
• To lead in the creation of reports, presentations, data visualizations.
• Ensure that materials are effective and appropriate for high-level management review.
• Facilitate management review processes and support all UN Women Regions, Countries and HQ in in their respective reviews.
• Steward and support continuous improvement efforts, as a result of identified findings from management review mechanisms.

To lead and manage UN Women's Organizational Effectiveness & Efficiency elements, as it relates to the UN Women Strategic Plan.

• To steward and coordinate all matters as it relates to the UN Women OEE framework, including managing a wide range of stakeholders’ interests.
• Provide support and technical expertise in support of change management and business transformation projects, either as a project lead or a team member as the case may be.
• Where possible, to lift the capacity of data analysis and management.

Key Performance Indicators

• Operationalize analysis and decision-making tools, that support the organization (in coordination with relevant experts and stakeholders).
• Timely provision of accurate data, that provides foundation for analysis and reporting.
• Outputs are well-managed and implemented in line with requirements (date, scope, within budget)
• Maintain strong relationships with other offices and the UN Women field entities , to ensure a Field-focused perspective.
• In collaboration with stakeholders, to develop knowledge products on data management and systems.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• A proven understanding of UN Women’s mandate on gender equality and women’s empowerment
• Demonstrated ability to provide effective analytical outputs;
• Demonstrated ability of leadership in terms of strengthening processes;
• Demonstrated knowledge of data tools, platforms as it relates to data management, business intelligence, web applications and software development
• Demonstrated ability to lead and manage multiple projects and deadlines simultaneously with the ability to prioritize and deliver;
• Ability to identify and analyze clients' needs and develop appropriate solutions to meet business requirements
• Strong interpersonal skills, ability to communicate message to different audiences

Please visit this link for more information on UN Women's Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

Education and certification:

• Master’s degree in information technology, computer science, business administration or other related discipline is required; a first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the master’s degree.
• APMG Prince2, MSP or similar certification an asset.
• APMG Change Management (Foundation/Practitioner) or similar a strong asset.
• Google Cloud Certified GSuite; Tableau; MS PowerBI Certifications an asset.

Experience:

• At least 5 years of progressively responsible experience in data management, analysis and modeling with both quantitative and qualitative data required.
• Proven experience in handling a Business Intelligence Suite (e.g. Google Data Studio, MS Power BI, Tableau or similar) required.
• Experience systems analysis / business intelligence experience required.
• Experience in data management in multiple diverse domains (i.e. not just in one domain e.g. HR, Procurement, Finance etc.) is preferred.
• Experience in change management is preferred.
• Experience and understanding of forecasting/predictive analytics concepts is preferred.

Language Requirements:

• Fluency in English is required.
• Knowledge of one or two other UN official working language(s) is an asset (With a preference for French, as the role needs to interact frequently with colleagues in West Africa).

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)