M&E Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background

In UNDP Viet Nam Country Office, the Monitoring and Evaluation (M&E) is a cross-cutting and quality assurance function, mandated to ensure programme quality through results planning process (planning routes, monitoring and evaluation system, and results and impact reporting). The M&E Team (include the M&E Analyst as the Team leader and a Project M&E Associate) provides technical support to individual projects to promote results-based management culture and best M&E practices. The M&E Team is thus expected to work closely with UNDP’s programme team and project implementing partners to ensure the full compliance with UNDP’s corporate standard requirements and a successful implementation of the UNDP country programme.

The National Intern is expected to provide support to the M&E Analyst in managing the CO’s project list, project management-related dashboards; and country office’s knowledge management, project management, M&E. In the meantime, the National Intern will provide support for the implementation of some inter-unit CO projects and production of communication materials and other tasks as requested by the Operation Manager.

Duties and Responsibilities

Under overall guidance and direct supervision of the M&E Analyst, the National Intern is expected to undertake the following activities:

1. Provide support in managing CO project list (including ongoing projects and pipelines) in Quantum and UNITY

• CO project list (both off-line and in Quantum) is regularly updated. Projects’ basic information in Quantum are monitored and updated on quarterly basis as minimum.
• Pipeline list (both off-line and in UNITY) is monitored and monthly updated, with adequate attention is paid to vertical funds and partnership opportunities.

2. Monitor and ensure UNDP project management-related dashboards are properly updated (whenever a new project is approved and quarterly updated)

• Project Management Information in Quantum: Linking to outcomes and output of country programme/UNDP global strategic plan, project outputs/results, indicators, markers (humanitarian, disability, gender), risks, location, multi-year budget and targets (updated annually) and actual results (updated quarterly).
• IATI Transparency Portal:
  • Project documents, baselines, indicators, locations, linking to CPD/SP Outcomes and Outputs, (whenever a new project is approved)
  • Annual budget and targets (annually)
  • Actual results (quarterly)
• Key Performance Indicators (KPIs) of the country office is closely monitored.
• Project Risks: Support project team in ensuring risk quality Project Risks are quality assured. Risk dashboard is monitored and updated.

3. Provide support in country office’s knowledge management, project management and M&E

• Support the establishment and maintenance of CO’s filling systems.
• Support the M&E Analyst in briefing/training on UNDP Project Management/M&E and GOVN regulations on ODA management.

4. Provide support for production of communication materials

• Administrative and technical support provided during the design, finalization and production of country office’s communication materials, as requested by the Communication Analyst.

5. Provide administrative support to the implementation of some inter-unit CO projects

• Supports to the implementation of project activities.
• Supports the documentation and dissemination of lessons learned and best practices

Competencies

• Willing to learn new things
• Have positive attitudes, enthusiasm, be honest and interested in working as a team
• Responds positively to feedback and differing points of view
• Consistently approaches work with energy and a positive, constructive attitude.
• Independent and well-organized with good communication skills
• Able to work under pressure and handle multi-tasks

Experience/ Skills

• Experience in project management and communications is an asset.
• Knowledge and a proficient user of Microsoft Office

Required Skills and Experience

Fluent English and Vietnamese are required — the deliverables must be presented in either or both languages according to the audience.

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);

(b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);

(c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;

(d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program