Logistics Team Leader Ethiopia Assosa

Logistics & Procurement

Overview

Lead logistics operations and manage supply chain activities

You have:

• Bachelor's degree in supply chain management, business administration, or related field.
• Minimum 2-5 years of experience working as a Logistics Coordinator, Team Leader, or Officer in a humanitarian/recovery context.
• Fluency in English, both written and verbal.
• Very good communication, negotiation, and presentation skills.
• Proven skills in designing and implementing trainings and development plans for teams.
• Previous experience/understanding of working in complex and volatile contexts.

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

Generic Responsibilities

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Oversight on transport & fleet
• Oversight of asset management
• Warehousing and Stock Management

Specific Responsibilities

Transport & Fleet:

• Managing and tracking all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis and that regular service and maintenance is carried out as per the agreed schedule
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fueling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up to date Generator Logbook for usage and services.

Asset & Facility Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets and maintain asset condition reports.
• Update Asset Register and send to the country office every month

Warehousing and Stock Management:

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on the stock in the warehouse
• Ensure all program stock is released through the NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
• Ensure that AM, SC and LM are informed about all stock under expired, and other irregularities or discrepancies in the warehouse respectively.

Procurement and Supply:

• Oversee procurement requirements of the Area and field Offices; implement procurement as per approved guidelines, procedures, and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form, etc.)
• Check the availability and prices of requested items in the local market; liaise with the country office if procurement must be conducted there or at the area office level
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which, they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and logistics to support functions, identifying problems in operations and solutions proposed
• Monitor procurement and logistics support costs in liaison AM and SC to ensure that expenditures remain within approved budgets
• Updates and Manages the Procurement tracker at the AO and field level.
• Updates and manages the contract tracker at the AO and field level.

Qualifications and Competences

Generic professional competencies:

• BA in supply chain management, business administration or related
• Previous experience/understanding of working in complex and volatile contexts.
• Minimum 2-5 years’ experience from working as a Logistics Coord, Team Leader or Officer in a humanitarian/recovery context
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Very good communication, negotiation and presentation skills
• Controlling resources and managing teams
• Report writing and computer skills
• Proven skills in designing and implementing trainings and development plans for teams

Behavioral competencies:

• Managing resources to optimise results
• Handling insecure environments
• Communicating with impact and respect
• Planning and delivering results
• Empowering and building trust
• Managing performance and development

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: nrc.no