Logistics Team Leader Benghazi Libya

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Position: Logistics Team Leader, Benghazi Libya

Reports to: Area Support Coordinator (Benghazi)

Supervision of: Logistics staffs in area level (4 people)

Duty station: Benghazi

Travel: 30%

Category and level: Grade-6

Duration and type of contract 12 months

RESPONSIBILITIES

1. Role and responsibilities

The purpose of the Logistics Team Leader position is planning, organizing and coordination of the logistics and procurement duties, functions and responsibilities to ensure efficient and effective delivery of goods and services in support of programme implementation in NRC Libya

Qualifications

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

(i) Professional Competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Minimum 2 years of experience of logistics and supply chain in humanitarian sectors
• Bachelor Degree or related diploma in logistics or supply chain management
• Previous experience from working in complex and volatile contexts
• Documented results related humanitarian logistics management and supply chain system
• Local context knowledge of private & public services network
• Sufficient in English and Myanmar language proficiency in both written and verbal

Context/Specific skills, knowledge and experience:

• Initiative/Innovative skills and sufficient ICT knowledge
• Ability of contextual skills, analytical skills and problem solving skills
• Organizational management skills and efficiency of handling multi-tasks
• Excellent communication, presentation and interpersonal skills
• Ability to work under pressure, independently and with limited supervision

• Knowledge on standard safety and security concerns, local contexts, and geographic locations

  2. Behavioural competencies

• Build meaningful relations

• Empower people
• Act with integrity
• Deliver results

3. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

• The Job Description
• The Goals and Performance Plan
• The NRC Competency Framework

Application Procedure:

• Application is online for Libya National only.
• Only shortlisted candidates will be contacted.
• NRC does not at any stage of recruitment request candidate to make payments of any kind.
• NRC has not retained any agent to conduct recruitments on behalf of the organisation.
• NRC is committed to a diverse workforce through diversity, equity and inclusion
• Qualified females candidates and persons with disability are encouraged to apply.

Responsibilities

Generic Responsibilities

1. Ensure compliance with NRC policies, guidelines and standards.
2. Specific technical responsibility for implementation of the support functions
3. Provide specific technical support and capacity building towards support staff.
4. Monitor the progress of team activities and ensure they are implemented according to standards.
5. Implement complex systems and procedures in line with NRC policies, SOP’s, and handbooks.
6. Line management of Benghazi Logistics team
7. Compliance with and adherence to NRC policies, guidance and handbooks and donor/auditor requirements
8. Responsible for ensuring quality support to project implementation effectively and efficiently.
9. Ensure proper filing of all logistics documents and the implementation of SSD Policy (Securing Support Documents) including programme reconciliation of deliverables.
10. Responsible for technical capacity building of BenghaziLogistics staffs

Specific Responsibilities

• Ensure the NRC asset list is up to date and accurate at both area and field level.
• Oversee all logistical procedures are followed by the projects.
• Check all logistic folders and documents before signature to ensure they are in line with NRC regulation and with donor's regulation Record personal location tracking for both national and international, leave records.
• Check all logistic-related contracts are in line with NRC guidelines and procedures.
• Ensure that transparency and accountability are always met within our procurement procedures and within logistic procedures.
• Setup Long Term Agreement (LTA) or Framework Agreement (FWA) in area and field level as required and feasible
• Schedule and ensure maintenance, refurbishment and property repairs for premises rented by NRC.
• Respond fully to spot checks on transactions and have a particular responsibility towards maintaining transparency and accountability within logistics and procurement.
• Ensure quality and cost efficiency for procurements at area and field level.
• Prepare and submit logistic related reports in line with donor’s requirement in timely manner. Assist Logistic manager in preparing reports for donors and audit purpose when required.
• Regular field visits for logistics compliance spot check and to provide necessary trainings.
• Lead Benghazi logistics team ensuring quality supports to project implementation analyzing all logistical supports and data, monitor all support functions and prepare appropriate reports for same. Develop and maintain a database of records to ensure smooth delivery for all projects in Benghazi (Procurement Plan).
• Ensure proper filing of all logistics documents in all offices as well as on NRC’s cloud-based filing tree storage system O365
• Other additional task assigned by line manager.