To oversee NRC logistical operations at the Area level, mainly focusing on Warehousing and coordinating receiving/dispatching goods/Items from the warehouse, coordinating with partners the deliveries and working closely with Logistics assistance on ensuring continuous supply to the warehouses.

Qualifications

Professional competencies

Bachelor’s degree in relevant field.
Minimum 2 years of experience working in a humanitarian organization.
Previous experience from working in complex and volatile contexts.
Good written and spoken English.
Fluency in both written and spoken Ukrainian.
Confident user of Microsoft Office software package

What do We Offer

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

To be dedicated in what we do;
To be innovative with our solutions;
To act as one unified and inclusive team;
To be accountable to the donors that make our work possible;

We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.

Responsibilities

Generic responsibilities

Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
Implement complex systems and procedures in fleet, warehouse and asset management in line with NRC policies, SOP’s, and handbooks at the area level.
Ensure development and implementation of administrative systems and procedures.
Conduct and follow up daily operational logistic activities.
Prepare and develop status reports and analyses as required by management.
Responsible for the line management, training and development of the area office logistics team. Produce capacity building for staff working in Fleet, Warehouse, Asset Management.
Advising line managers on logistics related procedures, developing and implementing a logistics capacity building plan and training non-logistics staff on logistics procedures.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
Focus on anti-corruption, transparency and cost-efficiency in all processes (e.g. in procurement, vehicle management, asset management).

Specific responsibilities

Overseethe Goods delivery from/To NRC warehouses, Suppliers and other locations from start to finish (including requisitioning, receiving, storing, issuing and delivering goods).
Coordinate with Access and HSS teams for issuing the required Permits/Approvals for Vehicles and goods movements between locations.
Train Logistics team on NRC logistics Handbook, logistics policies and guidance as needed.
Provide training for line managers (Non-Logistics staff) on the logistics process as needed.
Supervise the management of the warehousing activities in the East area and at the linked field offices.
Plan and execute Logistics activities so NRC’s resources are used most effectively.
To ensure that the NRC asset list is up to date and accurate at both area and field level
Follow-up and manage the lease of property (Warehouses and offices) and the running of those agreements.
Ensure efficient and effective coordination with other Support functions, including HR/ Admin, Finance and ICT.
Ensure that all logistics related procurements are in line with NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money).
Ensure the regular stock checks/inventory on monthly basis.
Perform any other duties assigned by the Line Manager.
Supervise the management of the NRC fleet at the area level.
Ensure regular logistics reports are submitted regularly to the relevant stakeholders.
Report all potential fraud cases to the Line Manager.

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Potential interview questions

Can you describe a time when you had to implement complex logistics procedures?	This question assesses your ability to handle logistics challenges effectively.	Provide specific examples of logistics procedures you've implemented successfully.
How do you prioritize logistics tasks in a high-pressure environment?	This evaluates your ability to manage multiple tasks efficiently under pressure.	Pro members can see the explanation.
What strategies do you use to ensure compliance with logistics policies?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a situation where you had to train a team on logistics procedures.	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of how you dealt with a logistics-related issue?	Pro members can see the explanation.	Pro members can see the explanation.