Logistics Procurement Technical Assistant Ethiopia Dollo Ado

Logistics & Procurement

Overview

Provide support for logistics and procurement functions.

You have:

• BA Degree in Logistics or related field of study.
• Minimum of 2 years’ experience from working as a Logistics Assistant in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Ability to work under pressure and meet deadlines.

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to:

• treat everyone with respect and dignity

• contribute to building a safe environment for all

• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)

• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

Role and responsibilities

The purpose of the Logistics and Procurement Assistant is to provide support for the implementation of logistics/procurement functions.

Generic responsibilities:

• Adhere to NRC policies, handbooks, guidelines, and donor requirements
• Assist with the implementation of the logistic function’s portfolio according to Plan of Action
• Provide logistic administration and basic support
• Prepare and develop status reports as required by management
• Ensure proper filing of all support documents
• Assist in the planning and delivery of logistic activity
• Maintain logistic records, suppliers and equipment
• Promote and share ideas for improvement of the logistic function

Specific responsibilities

Procurement:

• Manage and register all incoming requisitions at NRC office and update status report on procurement for inclusion and circulation in the status report
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
• Assist in preparation of documentation for bids committee meetings.
• Maintain proper files of requisitions, quotations and purchase orders.
• Report all procurement status in weekly/ monthly basis to the line manager.

Warehouse and Asset Management:

• Manage inventory control/procurement of items at NRC office and report all stock balances to the line manager in weekly/ monthly basis.
• Update the Mission Assets inventory at NRC office and guest/staff houses and generate periodic reports balances to the line manager in monthly basis

Fleet Management:

• Supporting to Manage fleet driver daily, weekly and monthly plans
• Prepare requisitions for spare parts for NRC vehicles
• Ensure all drivers adhere to NRC logistics and drivers procedures
• Compile and submit monthly vehicle utilization as well as carpool and movement reports.
• Liaise with other projects key staff to share the movement plan in order to ensure that the fleet department functions smoothly
• Any other task relevant to the position as requested by the line manager

Qualifications

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• BA Degree in Logistics or related field of study;
• Minimum of 2 years’ experience from working as a Logistics Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities

Context/ Specific skills, knowledge and experience:

• Computer skills (common Microsoft Windows and Office applications)
• Ability to work under pressure and meet deadlines

2. Behavioral competencies

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Apply now

Potential interview questions

Added 11 months ago - Updated 11 months ago - Source: nrc.no