Logistics & Procurement Officer/ Associate/ Assistant - Poland Roster (for Polish nationals only)

Purpose of this call for expression of interest

Background on the Ukraine emergency

The UN World Food Programme (WFP) is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

The ongoing crisis in Ukraine is leading to profound humanitarian needs. It is estimated that more than three million people have fled Ukraine, with many more displaced in-country. WFP is currently undertaking an emergency operation to provide food assistance for people fleeing the conflict inside Ukraine and to displaced Ukrainians in neighbouring refugee hosting countries. Assistance will be provided through in-kind food distributions and cash-based transfers.

We are inviting candidates with a relevant profile to apply to this call for expression of interest.

Remote assignments may be possible or required depending on the needs.

Profiles needed

Ideal candidates have experience in Supply Chain Management areas in Logistics and / or Procurement or are specialists in the area of work (Procurement / Logistics only). Work experience in different countries and hands-on experience working in emergencies is a plus.

We also welcome more junior candidates to apply.

We are inviting candidates to apply to the roster who have experience in any of the following areas:

• Supply Chain Management experience (overseeing Procurement and Logistics)
• Logistics
  • Fleet Management
  • Shipping
  • Ports Operations
  • Aviation
• Procurement (Food and/ or Goods & Services)
• Food Safety & Quality / Food Technologist
• Cash-Based Transfers & Retail
• Planning
• Health Supply Chain
• Fuel Management
• Transport
• Warehouse Management
• SAP (Commodity Accounting / Funds Management) / Other related Enterprise Systems / ‘LESS’ experience

Key responsibilities (not all-inclusive)

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
• Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Process and manage documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
• Assist in management of commodity accounting data quality and integrity.
• Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

General requirements

Work experience

• At least 3 years of postgraduate relevant work experience in Logistics and/or Procurement.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
• Humanitarian experience is a desirable.
• Experience in conflict-affected areas is considered an asset.

Education

For Logistics roles: University degree, preferably in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field

For Procurement roles: University degree, preferably in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other related field

Language

• Fluency (level C) in English language is a must.
• Intermediate knowledge (level B) of a second official UN language is highly desirable: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

Terms and Conditions

This expression of interest is not tied to any currently open position. It is a Roster for qualified applicants to express their interest for future Supply Chain opportunities in this country. Terms and conditions of the deployment will depend on your current employment status with WFP and depend on the actual deployment request.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.