Logistics (Planning) Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Supply Chain Planning Service (SCPS) of the Logistics Division (LD) in the Office of Supply Chain Management (OSCM) of the Department of Operational Support (DOS).

The Department of Operational Support was established to provide operational support and advisory services to entities across the Secretariat; including other departments, offices away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Global Service Centre, Enabling and Outreach Service, Umoja Coordination Service and Aviation Safety Section.

The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The Division will also perform and lead global integrated supply chain planning functions to facilitate global demand, source and delivery planning across all technical areas within its functional scope. The Division will consist of a Supply Chain Planning Service, a Sourcing Support Service, an Air Transport Service and a Movement Control Section.

The SCPS coordinates and consolidates global supply chain requirements and works with clients and category management teams on developing long-term plans to facilitate optimal forecasting, source planning and delivery of goods and services globally. The service also facilitates provisions for contingencies and ensures integrated planning across OSCM for new entities, operational surges and emergencies. With its global purview of the supply chain, the SCPS has a pivotal role in contributing to supply chain demand plans by providing clients with valuable insights and information that reflects the category management strategies and related best practices. The service also actively enables implementation of category management strategies through innovative tools and continual engagement with category management teams and clients.

The incumbent reports to the Chief of Service or delegated official.

Responsibilities Within limits of delegated authority, the Logistics (Planning) Officer will be responsible for the following duties:

• Logistics source planning support for new and ongoing client entities including: supply chain management, materials management, transportation, maintenance, contracts and services management; communications, information technology, engineering and medical services.
• Provides effective and timely planning, oversight, management and coordination of logistics support operations. Ensures effective and timely provision and coordination of diverse logistics support requirements to ascertain suitable sources and provides technical expertise to Member States and client entities in the area of supply chain source planning.
• Leads reviews of the global supply chain plan in coordination with category management teams.
• Integrates and monitors the implementation of the global sourcing logistics support plans, updates schedule of solicitations and reports progress; identifies issues and recommends optimal sourcing solutions to satisfy the global demand, including during regular integrated business planning meetings with all client entities.
• Coordinates client field entities sourcing support requests for assistance with DOS, Department of Peace Operations (DPO), and permanent missions to the UN.
• Develops and updates guidelines and procedures including governance and oversight relating to supply chain source planning; advocates supply chain sourcing best practices.
• Liaises between client entities and Headquarters on supply chain source planning matters and coordinates day-to-day support of source planning.
• Plans and co-ordinates logistics support to new, sustaining, expanding, contracting and liquidating peacekeeping operations and other field missions and other peacekeeping operations.
• Plans, establishes and directs a fully integrated, field mission joint logistics operations centre in accordance with existing UN directives. Provides effective management and successful coordination of logistics source planning support activities of multi-national civilian, military and inter-departmental staff.
• Manages the supply chain source planning in a field operation.
• Participates in or leads the development of business intelligence tools and analytics. Ensures the monitoring of DOS reporting on supply chain source planning.
• Ensures that logistics requirements take account of gender-specific needs.
• Develops plans and procedures for assessing material, staff, troops and their movements, planning and costing of operational budgets.
• May coordinate and direct a team of staff and/or mentor and supervise the work of new/junior officers.

• Performs other related duties as required.

  Competencies - Professionalism: Knowledge of logistics operations and practices in supply chain management, in particular planning. Ability to develop and apply supply chain and logistics plans, policies, procedures and practices. Ability to provide technical and procedural advice in a broad range of supply chain and logistics areas. Ability to consolidate and analyze data, make recommendations, and prepare plans for supply chain management. Knowledge of Category Management approaches in the acquisition and delivery of goods and services. Ability to translate Category Management strategies into operational outputs. Knowledge of project management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

  Education Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, supply chain management or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

  Job - Specific Qualification - Professional certification in supply chain (CSCP), Supply Chain Operations Reference (SCOR-P), MCIPS, or equivalent is desirable.

  • Certification in project management by an accredited body e.g., PMP, PGMP, PRINCE 2 (Foundation Project Management certification or practitioner level) is desirable.

  Work Experience - A minimum of seven years of progressively responsible experience in supply chain management, category management, acquisition management, logistics operations or related area is required.

  • Experience in Enterprise Resource Planning (ERP) Systems, or similar enterprise business management systems in the business area of Supply Chain Management is desirable.

  • Experience in researching, identifying, implementing and managing sourcing instruments in support of category management supply chain strategies within an international setting is desirable.

  • Experience using and defining business requirements for business intelligence tools in supply chain management related area is desirable.

  Languages English and French are working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

  Special Notice - This position is funded by the Support Account. The Appointment or assignment against this position is for an initial period of one year. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• Applicants from troop and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peace Operations and the Department of Operational Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.