Logistics Officer (Transport Operations) NOB Kampala

Logistics & Procurement

.

NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Logistics Officer (Transport Operations), NOB to be based in Kampala. The selected candidate will be employed on a Fixed Term Contract. (12 Months - renewable)

ORGANIZATIONAL CONTEXT

The job is found in the WFP Uganda Country Office, Kampala, reporting to the Head of Supply Chain while working with the various Units and Area offices.

JOB PURPOSE

To provide strong coordination with all related stakeholders for effective management of transport operations to ensure timely, efficient and effective delivery of WFP commodities.

KEY ACCOUNTABILITIES (1/3)

• Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.

• Support or manage logistics projects or operational activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

• Ensure all coordination and communications with transporters and other logistics service providers are conducted in a professional and appropriate manner to ensure timely, effective and efficient delivery of WFP commodities.

• Oversee collation of logistics data for timely, accurate and concise reporting, monitor the performance of all transporters and service providers using the key performance indicators (KPIs) and make sure that KPI’s are shared with transporters, unit management and logistics contracting as appropriate.

• Support and oversee collation of performance evaluation data to support review of transporters and service provider short listing and propose necessary recommendations regarding cases of underperformance or breach of contract.

KEY ACCOUNTABILITIES (2/3)

• Ensure continuous monitoring of transport contractors for conformity in execution of transport operations ensuring timely, efficient and effective food delivery in avoidance of any potential pipeline break.

• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained by establishing and maintaining periodic reports based on logistics movements and distribute them according to requirements.

• Ensure the integrity of transport information, including support to commodity tracking in WFP standard systems and ensure maintenance of logistics/transport information for reporting purposes and for market information

• Collect and analyse data through research and networking with colleagues to recommend actions to senior staff to improve performance of local logistics operations.

• Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds.

KEY ACCOUNTABILITIES (3/3)

• Contribute to consolidation and preparation of operational pipeline planning, and to the management of operational aspects of the supply chain (procurement, shipping, port operation), including checking document and customs clearance readiness, loading and discharging operations and contracting of applicable transport, warehouse and any relevant logistics services.

• Contribute to supply chain by providing technical support and guidance to other CO unit/ services, divisions, particularly for emergency response.

• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.

• Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), supporting a WFP-wide view of logistics activities that enables informed decision-making and consistency of information presented to stakeholders.

• Support the capacity building of WFP staff and partners for timely, efficient and effective delivery of food assistance to beneficiaries (e.g. through the design and review of training materials).

• Any other related tasks as required

STANDARD MINIMUM QUALIFICATIONS

• A University degree in any of the following disciplines: Procurement, Logistics, Supply Chain, Finance, Business Studies, Economic or any related field;

• At least five years working experience in Procurement, Logistics, or Supply Chain;

• Experience in Logistics work routines and methods;

• Experience with progressive electronic and digital systems and processes is desired

• Proficiency in both written and oral English

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

Upholds WFP values, principles, and standards:

Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:

Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn: \

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact:

Holds self and/or others accountable for the delivery of results Delegates appropriately:

Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback:

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives:

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

Communicates and fulfils WFP’s vision:

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things:

Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions:

Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships: Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives:

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

DEADLINE FOR APPLICATIONS

18th November 2022.

.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Added 1 year ago - Updated 1 year ago - Source: wfp.org