Logistics Officer South Sudan Juba

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

Job Description (Internal)

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: Logistics Officer

Reports to: Logistics Coordinator

Supervision of: N/A

Duty station: Juba

Travel: 25%

Project number: This position will be filled subject to the approval of funding from donor.

Duration and type of contract: Until 31 March 2023

Desirable start date: ASAP

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the officer position is day-to-day implementation of the ERM logistics functions responsibilities.

Generic responsibilities

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function

Specific responsibilities

• Support in preparing procurements plans for new projects and make follow up on PR raising as per the plan
• Coordinates with procurement ,warehouse and program staff for the delivery of goods works and services
• Coordinate flight bookings with Admin to ensure all TARs for travelling staff are raised and booked timely
• Ensure stock check and verification are done accordingly for accurate stock records
• Support in procurement follow ups with the country procurement team
• Support in preparing price list for PR raising
• Work with Juba office to provide regular procurement tracking reports

• Work closely with Logistic Coordinator, Manager, project coordinators and Finance / Admin to prepare quarterly procurement plans.

• Ensure that the warehouse system is in accordance with NRC and Donor requirements

• Generate and disseminate monthly stock reports
• Ensure procedures for management of Assets are in place and followed

• Ensure an accurate, monthly asset list and inventory report are shared with Juba office.

• Any other responsibilities as delegated by the supervisor.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Finance

• Admin and programs

Scale and scope of position

Staff:

Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit: N/A

Stakeholders:

Key external stakeholders the post has relationships with N/A

Budgets:

List of budgets covered by post holder, and size of budget N/A

Information:

Brief description of the information resources the post holder is responsible for at Area level (e.g. Procurement status report, stock reports and Monthly logistics Report)

Legal or compliance:

Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These skills, knowledge and experience are important for effective performance.

Generic professional competencies:

• A South Sudanese Nationals with all the requisite national documents.
• Experience from working as a Logistics Officer in a humanitarian/recovery context

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Knowledge of English

Context/ Specific skills, knowledge and experience:

• Diploma or Degree in logistic related studies.

• Good knowledge of market trends and able to negotiate prices with vendors

• High-level competency in computer skills (Microsoft Windows and Office applications)

• A proven track record in logistic with demonstrable 2-3 years’ experience

• Must be able to prioritize and have excellent multitasking and documentation skills.
• Good problem-solving skills, diplomatic and self-directed.
• Able to handle pressure and remain focused
• Ability to work in remote and hard to reach location

2. Behavioural competencies (max 6)

These personal qualities influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework