Logistics Officer SC8 - Wunrok, South Sudan

Logistics & Procurement

Overview

Provide logistics support for humanitarian operations

You have:

• University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or another related field.
• At least one year of progressive professional experience in logistics, warehousing, procurement, supply chain or related field.
• Experience with ERP systems for inventory tracking and transport management, with intermediate knowledge of an ERP system (i.e., SAP or Oracle).
• Experience in commodity (Food and Non-Food) management, accounting, and tracking.
• Fluency in English language.
• Good experience with Microsoft tools such as Excel, Word and Access are desirable.

VACANCY ANNOUNCEMENT JRNO. 830453

JOB TITLE: Logistics Officer

TYPE OF CONTRACT: SC8

UNIT/DIVISION: Logistics

DUTY STATION (City, Country): WUNROK, SOUTH SUDAN

DURATION: 12 Months

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Since the independence in 2011, South Sudan continues to face a political crisis which manifests in insecurity associated with an economic crisis and a serious and protracted humanitarian crisis. WFP manages the largest humanitarian response in the country, reaching almost 4.9 million people in 2022. WFP also facilitates access for all other humanitarian agencies through its humanitarian air services and logistics support capacity. The Country Office encompasses approximately 1,300 employees across 15 Field offices providing assistance through the provision of vital life-saving food assistance using food distribution or cash-based transfers, school meals, malnutrition prevention and nutrition treatment activities, as well as asset creation and livelihood support.

The Country Office launches its recently developed ‘Country Strategic Plan (CSP)’ which closely links the Sustainable Development Goals and translates these into specific WFP Strategic Results, Outcomes, and Activities.

JOB PURPOSE

To provide advice and substantial contributions to the integrated Logistics operations at Field office level and assist the field Logistics operations, to ensure an effective and integrated Logistics approach meeting the food assistance needs of beneficiaries and service provision requirements for partners.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Head of Field Office and with delegated authority, the Logistics Officer will be responsible for the following duties:

• With close coordination with the Head of Field Office/ Head of Logistics come up with the food requirements and NFIs for Logistics operations. Follow-up with the FO/CO on Call-Forward and timely prepositioning/Delivery of the requirement.
• Assist in logistics operations to ensure compliance with the established Logistics strategies, policies, procedures and controls, and assist in the implementation of corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
• Monitor CPs activities with regards to the logistics component of Logistics to ensure smooth, timely and cost-effective handling, storage, and delivery of food commodities to all projects.
• Take responsibility for the effective planning and management of Wunrok Logistics Hub operations, to ensure safe and efficient warehousing and storage of all commodities and supplies as well as coordinate the receipt/dispatch of commodities.
• Coordinate and provide guidance to CPs to support logistics activities following standard WFP processes.
• Collect and analyse data through research and networking with colleagues to recommend actions to improve performance of local logistics operations.
• Prepare reports/plans based on the logistics movements and requirements to support informed decision-making and provide relevant information to a wide range of stakeholders.

KEY ACCOUNTABILITIES CONTINUED

• Manage Logistics Hub Operations including all logistics assets to ensure timely and cost-effective delivery of WFP cargoes, as well as prepare and maintain transport information for reporting purposes.
• Assess the corporate commodity tracking system protocols and business requirements in place at the Field Office level.
• Advise on logistics management and structures and staffing levels to ensure that they adequate to meet the requirements of the logistics strategy.
• Advise on the corporate commodity tracking system management and structures as well as the staffing levels to ensure that they are adequate to meet the requirements of the effective implementation and usage of corporate commodity tracking system.
• Identify requirements, develop ad-hoc reports, and provide food commodity data to support decision making processes and Food Supply Chain management.
• Periodically check and produce Best Before Dates and Losses report to ensure all records are correctly and timely captured in the corporate commodity tracking system.
• Share status update regarding the reliability index and backlog of the Field Office and alert if there is a need to take action such as to deploy commodity accounting support staff from country office to provide support.
• Identify and build productive relationships and partnerships with counterparts in UN agencies, NGOs, governments, and the private sector to share knowledge and resources and ensure coordinated delivery of food assistance.

KEY ACCOUNTABILITIES CONTINUED PART2

• Act as team leader and support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (e.g., through the design and review of training materials).
• Lead, motivate, develop and provide coaching, training and career guidance as required to ensure appropriate development and enable high performance.
• Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or another related field.

Experience:

• At least one year of progressive professional experience in logistics, warehousing, procurement, supply chain or related field.
  • Experience with ERP systems for inventory tracking and transport management. and intermediate knowledge of an ERP system (i.e., SAP or Oracle).
  • Experience in commodity (Food and Non-Food) management, accounting, and tracking.
  • Experience in preparing reports and in analysis of data, reconciliation of reports, identifying gaps in information and findings, and translating into information management products to facilitate decision making.
  • Operational experience with integrated logistics operations, sourcing to delivery.

MINIMUM STANDARD QUALIFICATIONS CONTINUED

Knowledge & Skills:

• Good experience with Microsoft tools such as Excel, Word and Access are desirable.

  Languages:

  Fluency (level C) in English language.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​ Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience coordinating service providers’ contract execution. • Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea). • Experience in evaluating offers and writing proposals. • Experience in report writing.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

07th December 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: wfp.org