Logistics Officer (Procurement) Ukraine - Ukranians Only

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

We are looking for Logistics Officer (Procurement) to join our NRC Team in Kyiv , The Logistics Officer (Procurement) role is to support the effective operation of the NRC Ukraine Logistics Team and related programme activities by implementing sound procurement practices in accordance with NRC’s policies and procedures and relevant donor guidelines.

What you will do:

• Promote the humanitarian procurement principles of value for money, anti-corruption, transparency, proportionality, fairness, and avoiding conflicts of interest, in all procurement activities.
• Provide procurement training and onboarding of new staff across the organisation
• Support programme staff in the preparation of Procurement Requests (PR)
• Execute Procurement Requests received in the Unit 4 Agresso system or as delegated by Line Manager
• Prepare and review procurement documentation, incl. Request for Quotation (RFQ), Invitation to Bid (ITB), Tender Notice, Comparative Bid Analysis (CBA), Purchase Orders (PO), and Contracts
• Support the preparation of Purchase Orders (PO) against framework agreements (FWA)
• Monitor contract delivery and prepare and submit payment requests to Finance
• Monitor and report on suppliers’ performance
• Conduct regular market assessments, update and maintain country-wide pricing lists for accurate procurement planning
• Act as a focal point, within your delegated procurement function, for communication between the critical interfaces, such as Programmes teams and Finance
• Participate as a procurement focal point, within your delegated procurement function, in the Project Cycle Management (PCM) activities
• Support the preparation of procurement KPI reporting for the NRC Deliver initiative
• Ensure paper and electronic procurement records are maintained in a systematic manner and providing a clear auditable trail in line with NRC’s standard procurement procedures, Office 365, and Securing Supporting Documentation (SSD) guidelines

What you will bring:

• Bachelor’s degree
• Minimum 3 years’ previous work experience in Logistics, Procurement, Purchasing, or Administration
• Previous experience from working with a local NGO or international NGO (an advantage)
• Previous experience from working in a humanitarian/recovery context (preferred)
• Good working knowledge of English both written and spoken
• Good working knowledge of MS Office (MS Word, Excel, and Outlook)
• Valid driver’s license
• Familiarity with the principles of humanitarian procurement and donor funding guidelines
• Strong communication and interpersonal skills
• Good diplomacy and negotiating skills
• Service-minded, with strong problem solving, organisational, and planning skills
• Good cultural awareness and sensitivity
• Experience working in multi-cultural office environments
• Highly approachable, trustworthy and confidential
• Excellent attention to detail

We highly encourage you to learn more about the role: please review the detailed Job Description here.

What We Offer

• Duty Stations: Kyiv - Ukraine
• Contract duration: Employment contract – till 31 Dec 2023 with the possibility of extension subject to funding availability and satisfactory performance
• Salary/benefits: According to NRC salary scale, terms and conditions.
• NRC is an equal opportunities employer. In the selection of our staff, we are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Key Information - Please Take Note When Applying

• Learn more about NRC here , NRC Ukraine
• To apply as an internal candidate, log in with your official email or click on Opportunity MarketPlace
• Apply by completing all the system-required fields of your experience, employment history, and education in your application.
• Ensure to attach your latest CV.
• Submit your application and CV in English.
• When creating your profile, include your full name as per your passport.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
• Unsolicited applications not related to this specific job advertisement will not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We have been present in Ukraine since 2014, helping more than 700,000 people with food, shelter, water, sanitation, and legal assistance. Following the escalation of conflict on 24 February 2022, we scaled up our work inside Ukraine and its neighbouring countries Poland, Moldova and Romania. Today we support hundreds of thousands of people in the region, both directly and through local partners.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

• do demanding and professional work, often in challenging contexts
• join a work culture that empowers every employee to share ideas and take responsibility
• be part of a welcoming and supportive community committed to human dignity

Learn more about NRC