Logistics Officer (Port Operations) NOB - Aden

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

Aiming to feed 13 million of the most vulnerable people with food assistance, WFP’s emergency response in Yemen is the agency’s largest anywhere in the world. WFP also provides nutrition support to 1.7 million children and mothers, and delivers school meals to 850,000 children each day.

ORGANIZATIONAL CONTEXT

These jobs are found in WFP Aden at Discharge Ports and report to head of Supply Chain and the Shipping Officer and. Job holders operate with a high degree of independence, to ensure effective shipping operations and are heavily involved in day–to-day activities and analytical work.

JOB PURPOSE

To contribute and support to the Port operations by daily planning and coordination of WFP Port/shipping operations including monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full.

KEY RESPONSIBILITIES

1. Support management of Port/Shipping operations following standard processes and contribute, directly or indirectly, to the effective delivery of food assistance to beneficiaries. 2. Coordinate with the WFP shipping agents/ Port authorities and service providers for prompt berthing and smooth loading operations. 3. Oversee that the proper documents are received and submitted to local authorities prior to vessel arrival to ensure no delays in cargo clearance and vessel loading and discharge arrangements 4. Liaise with WFP’s cargo superintendent company and /or vessels port representatives prior to the vessels arrival to protect WFP interests during the vessel operations and to ensure full quantity in good condition is always loaded /discharged. 5. Liaise between ship’s crew and shore resources to ensure max efficiency of cargo operations. 6. Ensure that all required documentation, such as SOF, Notice of Readiness, Letters of Protest etc., are submitted / accepted correctly as per C/P. and communicated WFP shipping Rome in timely manner. Assure a correct recording and timey submission of Statement of Facts. 7. Contribute to consolidation and planning of shipments, and to the management of operational aspects of all chartered and/or liner vessels, cargoes, including checking document readiness, loading and discharging operations and contracting of stevedoring services as applicable. 8. Contribute to the collection and analysis of data through market analysis, research and networking with colleagues, and contribute to recommendations for improvement of Port and shipping operations. 9. Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), supporting a WFP-wide view of shipping activities that enables informed decision-making and consistency of information presented to stakeholders. 10. Support productive partnership building with supply chain colleagues and staff within the area of assignment to support efficient Port/shipping operations. 11. Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiency of the teams. 12. Follow emergency logistics preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 13. Where supervisory responsibilities apply, adhere to WFP standard performance management guidelines and practices to contribute to achieving service objectives and to promote staff learning and development. 14. Any other duties as maybe assigned.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Shipping, Logistics or other relevant field, or First University degree with relevant logistics qualifications or additional logistics experience in port, freight forwarding and shipping operations.

Experience: At least 3 years progressively responsible professional experience in humanitarian logistics, incl. land, shipping or air transport and logistics/transport operations for masters holders. Or, extra two years of relevant experience, especially in the Humanitarian sector for first Degree holders. (Administrative/GS experience is not counted except years holding G6 positions or above – each year is counted at 50%)

Language: Fluency in English and Arabic languages.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in commercial or government transportation sectors. • Experience monitoring and reporting on port operation, vessel discharge etc. • Experience arranging loading and discharging operations for cargo ships and/or arranging ocean transport for liner cargos.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

  Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

TERMS AND CONDITIONS

1. WFP is an equal opportunity employer.
2. WFP does not charge a fee at any stage of the recruitment process
3. The applicant should be a Yemeni national
4. Only candidates who are short-listed will be contacted
5. Applications must be submitted online with:

• Use English language only
• Indicate all your job TOR
• indicate clear years of experience with each job (Month/Year)

4. WFP staff who are still under probation period are not eligible to apply for another FT position.
5. WFP staff on FT contracts must have completed one year in the current position to be eligible to apply for another FT position.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.
7. Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-year period and may be given further consideration for future similar specific position advertised in the duty station.

DEADLINE FOR APPLICATIONS

01 September 2021

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WFP never uses external recruitment agencies and recruitment is always is free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff are made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

Female qualified applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.