LOGISTICS OFFICER, NOB, 364 days, Mekelle F.O. (internal & external)

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UNICEF - United Nations Children's Fund

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Application deadline 1 month ago: Sunday 1 Aug 2021 at 20:55 UTC

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Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, support

How can you make a difference?

The incumbent implements the Logistics activities of the UNICEF Tigray Field Office including systems for Material Management, and Inventory control-(warehousing, stock movement control, distribution and monitoring of supplies in the field office and for further delivery on to project sites in the Region.

I. Key function, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

  1. Supervision of supply/logistics team.

    1. Supply Chain service delivery and emergency response

    2. Collaboration with programme and implementing partners.

    3. Technical, advisory support to government systems.

    4. Innovation, products and markets.

    1. Supervision of the supply/logistics team

  • Preparation of the annual work plan for the supply team; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.

  • Supervise and coach team members, ensure timely performance management of staff. In collaboration with Logistics team, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.

  • In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle FO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third party services if applicable (e.g. warehousing, transport, distribution).

    2. Supply chain service delivery and emergency response

  • In consultation with supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.

  • Maintain appropriate warehousing, inventory management and in-country transport in support of the country programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g. supply performance reviews.

  • Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.

  • Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the FO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the Field office).

  • Establish timetable for periodic, mid-year and end-year physical inventory of warehouse stock.

    3. Collaboration with programme and implementing partners

  • In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.

  • Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
  • Ensure close coordination with programme sections for rapid movement and dispatch of supplies to beneficiaries by providing regular stock movement reports.

    4. Technical and advisory support to government/national systems

  • Provide input to promoting of supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.

  • Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
  • Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.

    5. Innovation, products and markets

  • Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with supervisor and Supply Division.

  • Support initiatives for promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.

  • Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant.

II. Impact of Results

The ability of the Logistics Officer to successfully plan, manage and oversee the effective and efficient supply chain management of supplies, services for UNICEF programmes and the Government, directly impact on program goals and results for children. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of funds entrusted to the organization and to furthering UNICEF image as a competent organization for delivering cost effective and sustainable program results for children.

To qualify as an advocate for every child you will have:

  • A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field.
  • A minimum of two (2) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
  • Understanding of development and humanitarian work.
  • Emergency experience is an advantage.
  • Health supply chain management experience is an advantage.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

III. Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles/ratings).

Core Values

  • Care
  • Respect
  • Integrity
  • Trust
  • Accountability

Core Competencies

  • Nurtures, Leads and Manages People (1)
  • Demonstrates Self Awareness and Ethical Awareness (2)
  • Works Collaboratively with others (2)
  • Builds and Maintains Partnerships (2)
  • Innovates and Embraces Change (2)
  • Thinks and Acts Strategically (2)
  • Drives to achieve impactful results (2)
  • Manages ambiguity and complexity (2)

Functional Competencies

  • Analyzing (1)
  • Applying technical expertise (1)
  • Planning and Organizing (2)
  • Following Instructions and Procedures (1)

IV. Skills

  • Good analytical skill and negotiating skills.
  • Ability to manage and monitor the effective use of financial and material resources.
  • Ability to supervise and direct a team of professional and support staff.

  • Ability to work in a multicultural environment and establish harmonious working relationships, both within and outside the organisation.

  • Fast learner, adapts and responds to change, tolerates ambiguity.
  • Ability to contribute to formulation of strategies and policies.
  • Good knowledge of latest developments and technology in supply chain management.
  • Good understanding of supply chain processes, from programme needs assessment, through planning, procurement and contracting, logistics and delivery, monitoring and evaluation.
  • Good knowledge and understanding of UNICEF programmes, public procurement principles, financial and legal aspects of supply chain issues, ethics and risk management of supply chain operations.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Added 2 months ago - Updated 1 month ago - Source: unicef.org